RESEARCH INCENTIVE DISTRIBUTION AND INVESTIGATOR INCENTIVE AWARDS

What is the Research Incentive Distribution (RID)  The funding method that OKED uses to share F&A revenue  OKED distributes to colleges & centers only  RID distribution is 20% of the F&A captured on sponsored accounts  IIA funding is not part of the RID process  No restrictions on use of RID funds

When is RID Generated?  When an eligible sponsored account has F&A postings  Only applicable to sponsored accounts with: Full F&A recovery Sponsored-limited F&A rates  Sponsored accounts that do not generate RID Internal Waiver Exception – OKED use only 0% F&A rates  RID transfers post weekly & close of each month

RID Funding Methods  End of each week  Close of each month  ½ of RID earned  Posts in August or September of following fiscal year  Manual process done by OKED Finance  Second ½ of RID earned  Reconciles amount paid  Accounts for incorrect transfers and allocation changes Auto FundingYear-End Reconciliation

How are RID Funds Allocated?  Allocation based on information entered in the ORSPA 300B (“Blue Sheet”)  P.I. allocation  Department & College affiliation  Center affiliation (if any)  Allocation information on the 300B is entered into COEUS  See RSP 106 – “Allocation of Recognition, Research Incentive Distribution, and Investigator Incentive Awards”

How are RID Funds Allocated? (cont.)  Allocates funds by P.I. first  Allocations with no center affiliation  20% of F&A recovered to college  College handles further distributions To department To P.I.  Allocations with center affiliation  16% of F&A recovered to college  4% (20% of 20%) of F&A recovered to center

How are RID Funds Allocated? (cont.)  COEUS Unit Hierarchy table stores department & center RID account information  Each HR department code has a RID account referenced This table tells the RID program where to transfer the funds  Holds center allocation percentage information Default center allocation percentage is 0%

RID Examples  See handouts

RID Funding Process F&A posts to sponsored account OKED F&A account has corresponding revenue entry OKED F&A account has a Transfer Out posting College and center RID accounts receive revenue posting

Setting up a RID Account  Center must be approved by the Provost’s Office.  Dean of the College and OKED together must indicate the Center is allowed to have a RID account.  Note: Not all Centers receive RID. Circumstances vary, but sometimes a Dean may want a Center set up in COEUS for recognition purposes only.  Center must set up an HR Department Code if one does not already exist.  Center financial manager to request a RID account to be set up by Financial Services. All RID accounts must have a RID fund number.  5490 – Tempe  5491 – West  5492 – Poly  Downtown  In COEUS, Department has to be updated for Center designation and percentage in Flexible Attributes of the Unit Hierarchy. Send an to Daniel Tyrrell to input the new HR Department Code and/or RID account for the Center.

Miscellaneous RID Information  Monthly RID reports currently come from OKED Finance  RID reports to come to Dashboard and/or Web Reports……later  Issues with monthly RID reports have been corrected  RID-related questions? 