Life-cycle model ccWGs 22 May 2014 Bart Boswinkel ccNSO Senior Policy Advisor

Phases Initiate (cc)WG Formation Operation Closure Follow-up

Initiate ccWG Is there a Problem Space/Issues – Is issue withi remit/scope of SO or AC (varies per SO and AC) – Initial Purpose Statement Is ccWG most appropriate means to address issues? – Alternatives: PDP, Single SO/AC WG with invited observers/liaisons, other Invite other SOs and Acs? – Is Problem Space within scope of SO and AC? – Post charter drafting? Participate in charter drafting? Launch Drafting process – Constitute drafting team, per SO or AC joint effort (varies per SO and AC) – Refine purpose statement – Delineate Scope (of activities) and Deliverables Important: identify what is NOT in scope

Formation of the WG Submission of draft charter Adoption of charter by SO’s and AC’s Call for volunteers/participants Note different practices! – Number of members/observers/ liaison per SO and AC – Statement of Interest Appointment by SO or AC according to own rules and procedures Appointment of (co-)chair(s) – Different practices across SOs and ACs

Operation Reporting on Progress – to SO and AC – to community WG Internal Decision-making – Different practices across SOs and ACs Definition of role of (co-)chair(s) Operating procedures of WG – Different practices across SO and Acs Adjustment/update of charter Public consultations Final report

Closure Decision making participating SOs and ACs – Rules of conflict – On deliverables (support/endorsement/adoption) – Communication WG SO and AC Formal closure or Exit Rules – Exit rules relevant if one or more of participating SO and AC do not want to continue

Post-closure Follow-up action SO and AC (if out of scope of WG) – Share information – Inform Board – Launch new WG Monitoring and review of implementation recommendations (if required)