The journey towards Strategic Asset Management at UNE 2006 Tertiary Education Management Conference Sydney, Australia Facilities Management Services University of New England

O U T L I N E We aim to present how we are approaching Total Asset Management by: Providing a number of relevant statistics The degree of organisational change, by way of context An insight in to the current physical assets at the University The key drivers behind the goal of Total Asset Management The key components of our approach toward this goal And some key strategies around funding and implementation

K E Y S T A T I S T I C S Location:Regional NSW Type:Rural Established:1934 Growth:Low GFA:186,218m 2 UFA-149,093m 2 Hectares:210ha Student Numbers:4800 Internal 18,000 External Building Stock:Eclectic Building Numbers:110 Residential (Beds):2100

C O N T E X T

C U R R E N T

K E Y D R I V E R S The increasing momentum towards the renewal of the built environment The delivery of services in an ever tightening fiscal environment Increasingly complex statutory compliance requirements on infrastructure The increasing focus on the Management of Risk and Quality Assurance Sustainability and the Environment Limited operational funding

P R O J E C T – F M S T A M Technology: Well Positioned and Industry Best Practice Extensive Reporting Capabilities Compatible with UNE Systems – Oracle Platform Modular Strong Vendor Support & Training Vendor with Industry Position and Reputation Key Technical and Financial Considerations Ease of Use and Secure Upgrades

S E R V I C E D E L I V E R Y Resources: Finance and Operational Systems Officer CAD and Space Management Officer Facilities Auditor Maintenance Planner Training and Development: Archibus modules AutoCAD Records Management FinanceOne Site Visits to other Universities

P O L I C Y & P R O C E S S The increasing momentum towards the renewal of the built environment The UNE Strategic Asset Management Plan Space Allocation Policy The UNE Master Plan The delivery of services in an ever tightening fiscal environment FMS Maintenance Plan Service Level Agreements Operational Plans TEFMA benchmarks Increasing complex statutory compliance requirements on infrastructure The increasing focus on the management of risk and Quality Assurance UNE Design Standards CAD and GIS Standards Sustainability and the environment UNE Environmental Policy Limited operational funding model Service Level Agreements

C O N V E R T & A U D I T

S P A C E M G T

W O R K S M G T

I M P L E M E N T A T I O N

A L I G N & F U N D I N G Education  Master Planning  Executive and University Council VC’s Initiative Fund “Pitched” as an Enterprise system of the University  Operational funding  Higher level of technology support Aligned with the UNE Strategic Plan  Annual Operational Plans  Organisational Structure and Service Delivery Model

T H E F U T U R E Asset Management Module  Mechanical Plant  Infrastructure Condition Assessment Module Geographical Information System  Corrected Orthographical Arial Survey Photo Project Management Information Systems  Interfaced with FinanceOne Concurrent to WebCentral license