Excel Lesson 13 Using Powerful Excel Functions Microsoft Office 2010 Advanced Cable / Morrison 1

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives Use the COUNT and COUNTA functions. Utilize the COUNTBLANK function to count blank cells. Use the Subtotal function with filtered data. Create a named range. 222

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives (continued) Use a named range in a function. Use a SUMIF function. Search for data using VLOOKUP. Search for data using HLOOKUP. 3

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Vocabulary 444 condition criteria function number lookup table

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Introduction Excel offers powerful functions to count, sum, and locate specific information. – COUNT function – COUNTA function – COUNTBLANK function – Subtotal function – SUMIF function – VLOOKUP function – HLOOKUP function 5

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using COUNTA versus COUNT To find the total number of cells that have numeric data, use the COUNT function. 6 COUNT function counts numeric data

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using COUNTA versus COUNT (continued) To count cells with text, use the COUNTA function. The COUNTA function counts cells if they contain text or a combination of text and numbers. 7 COUNTA function counts cells with text

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using COUNTBLANK The COUNTBLANK function counts the number of cells that do not have any numbers or text entered in them. You may want to count blank cells to see how many cells do not contain data. 8

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using COUNTBLANK (continued) COUNTBLANK function counts cells without data 9

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Counting Filtered Cells Using the Subtotal Function The Subtotal function can be used to count, sum, or average filtered data. The Subtotal function is =SUBTOTAL (function number, data range). – The function number is a number that represents a calculation. 10

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Counting Filtered Cells Using the Subtotal Function (continued) SUBTOTAL function counts displayed cells 11

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Creating Named Ranges You can give a range a meaningful name. Named ranges can be used in functions. – Especially helpful if you need to use a range in several functions In a range name, use an underscore (_), rather than a space, to separate words. – Excel does not accept spaces in named ranges. 12

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Creating Named Ranges (continued) Name Box with name entered 13

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using a Named Range in a Function Using named ranges in functions is convenient. – You can enter the range name instead of the cell names. To select and use a named range: – Click the Name Box down arrow. – Select the named range that you want to include in a function. 14

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using a Named Range in a Function (continued) Function with named range 15

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using the SUMIF Function The SUMIF function will only total data that meets a certain condition. A condition is a requirement that needs to be met. Criteria are the conditions you are searching for in a data range. The SUMIF function is =SUMIF(range,criteria,sum_range). 16

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using the SUMIF Function (continued) Example of SUMIF Function 17

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a VLOOKUP Function LOOKUP functions allow you to find data that already exists. A lookup table is the range of data you create in either a vertical or horizontal format, which Excel will use to match against the criteria. The VLOOKUP function is used when the lookup table is listed vertically in columns. 18

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a VLOOKUP Function (continued) Example of VLOOKUP function 19

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using the HLOOKUP Function Use the HLOOKUP function when the data in the lookup table is listed horizontally in rows. To use the HLOOKUP function, enter the following information into the Function Argument dialog box: – Lookup_value – Table_array – Row_index_num 20

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using the HLOOKUP Function (continued) Example of HLOOKUP function 21

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Using the HLOOKUP Function (continued) Function Arguments for HLOOKUP dialog box 22

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Summary In this lesson, you learned: The COUNT function counts cells with numeric data and the COUNTA function counts cells with text or a combination of text and numbers. You can use COUNTBLANK to count cells without any data. 23

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) The SUBTOTAL function can be used to count filtered data. You can name a range of data. A named range can be used in a function. The SUMIF function totals data that meet a certain condition. 24

Excel Lesson 13 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) You can use the VLOOKUP function to find data that is displayed vertically in a lookup table. You can use the HLOOKUP function to find data that is displayed horizontally in a lookup table. 25