Program Officer Session WELCOME! California AmeriCorps Training S.F. Presidio Institute – September 11, 2014.

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Presentation transcript:

Program Officer Session WELCOME! California AmeriCorps Training S.F. Presidio Institute – September 11, 2014

Session Overview Welcome and Introductions Program Calendar Changes Progress Reporting Changes Q & A Wrap-Up

Program Calendar Changes

Program Calendar Changes Check-In #1: Member Enrollment/Retention & Service Hours Signed Desk Review/Member File Certification Form & Member Background Check Tracker Progress Reports 1, 2, & Final Check-In #2 : Member Enrollment/Retention, Service Hours Check, & Progress Report Review Check-In #3 : Member Enrollment/Retention, Service Hours Check, & Progress Report Review Programmatic Close-Out Documents

Check-In #1: Member Enrollment- Retention & Service Hours When: 25 Days After Member Start Date Review eGrants/Program 30/90/90/30 Record to Date Discuss current member hours status General Discussion Time for Program Specific Items

Signed Desk Review/Member File Certification Form & Member Background Check Tracker When: 25 Days After Member Start Date Signed by the Legal Applicant Representative and the Program Director/Coordinator Documents the program meets AmeriCorps regulations, provisions, policies and procedures All Programs subject to random selection for Full Desk and Member Files Review

Progress Reporting Changes

Progress Reporting Changes Format Change Synched with CNCS GPR Due Dates 1 st Progress Report – When: 1/14/15 2 nd Progress Report – When: 4/14/15 Final Progress Report – When: 30 days after Member End Date CV Feedback (If Applicable)

Progress Reporting Categories Primary Performance Measure Non-Primary Performance Measure Member Development Measure Strengthening Communities-Volunteer Recruitment Member Enrollment, Retention, & 30-Day Enrollment/Exit Challenges, Issues, Impacts, or Topics Not Discussed Great Stories

Check-In #2 & #3: Member Enrollment Retention, Service Hours and Progress Report Reviews Check-In #2 – When: Week of 1/26/15 Check-In #3 – When: Week of 4/27/15 Review eGrants/Program 30/90/90/30 Record to Date Discuss current member hours status Review Progress To Date General Discussion Time for Program Specific Items

Programmatic Close-Out When: 45 Days After Final Progress Report Due Included with Welcome Letter Package to Leal Applicant & Program Director

Q & A Wrap-Up