CFO Meeting June 19, 2012 CFO Meeting June 19, 2012.

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Presentation transcript:

CFO Meeting June 19, 2012 CFO Meeting June 19, 2012

Page 2 Agenda ► Welcome and Introductions ► SAO Management Changes ► Travel Initiative ► FY12 Year-end Financial Reporting Update ► Comptroller General Responsibilities moving to SAO July 1, 2012 ► Teamworks (PeopleSoft Systems) Update ► Communications/ Policy ► Next CFO Meeting –Tuesday August 21, p.m. ► Potential Agenda Topics

Page 3 SAO Management Changes

TRAVEL INITIATIVE

Page 5 GA Travel & Expense System ► New Policy Issued  Effective 7/1/2012 for agencies not on GTE  See SAO website ► Status Update

FINANCIAL REPORTING UPDATE

Page 7 FY2012 Financial Reporting Update ► Fund / Funding Source mapping confirmations due back to SWAR 6/30/12  This is necessary to ensure the Teamworks financial data is mapping to the correct fund type and correct funding sources for the BCR & CAFR ► Governance Project – correct use of fund and fund sources  SAO has analyzed agency data as of 5/31/12, and has sent out requests for agencies to correct any data which is incorrect funds, funding sources, etc.

Page 8 FY2012 Financial Reporting Update ► REMINDER: READ FUND BALANCE A.D.!!  When setting up BCR reserves for FY2012 make sure to DR / CR 337XXX ► Year-end forms  Confirmation of Receipt of year-end forms due July 13, 2012  Review the ‘Forms Due by Entity’ file for a list of forms due for each agency.  Contact with any ► Partnership Meetings  No meetings in June

COMPTROLLER GENERAL

Page 10 Comptroller General Responsibilities ► Responsibilities previously under Office of Insurance and Safety Fire Commissioner  Approval of warrants now at SAO  Move to SAO effective July 1, 2012 ► with any

TEAMWORKS UPDATE

Page 12 Teamworks (PeopleSoft Systems) ► FY13 Teamworks (PeopleSoft) Billings ► Infrastructure Refresh ► Recovery Audit ► Employee Expense Reimbursement Self Service

Page 13 Communications / Policy ► New Policies  Clearing Account – final policy effective for 6/30/12 available on SAO website  Derivatives – policy updated for a minor change due to GASB 64 ► Year-end Memos  Two periods open  Year-end Close ► New Funding Source form on website – now requiring Fund Balance Category and rationale  Home / Tools / SAO Forms / Commitment Control / Financial Tree Maintenance Form

NEXT CFO MEETING: TUESDAY AUGUST 21 ST AT 1PM

Page 15