How to Import an Outline From Microsoft Word into a PowerPoint Presentation presented by James Bailey 11 Dec., 2001 ENGL 393

Introduction The following instructions are for importing an outline from Microsoft Word into Microsoft PowerPoint to create a slide presentation, and modifying the presentation as desired. This process is useful for students who may have to do a presentation on a research paper that includes an outline. It is most useful for those who want to create a basic slide presentation to go along with an oral presentation, and those who have some basic knowledge on the use of Microsoft Word and PowerPoint. This process requires the use of a computer that is equipped with Windows 95/98 or better, is equipped with Microsoft Word and Microsoft PowerPoint, and has a 3.5” floppy drive. The student will also need a 3.5” floppy disk for data storage, and the necessary information for the outline.

Procedure 1.) Create the necessary outline with Microsoft Word, using the Heading 1 and Heading 2 styles. * PowerPoint converts all Heading 1 styles to slide titles and all Heading 2 styles to bulleted items.

2.) Save the file on a 3.5” floppy disk under a desired name. Now you are ready to start PowerPoint. 3.) Click Start, then go to Programs, then go to Microsoft PowerPoint.

Figure 1

4.) Click the Blank presentation option button, and click OK. The New Slide dialog box opens, and the Title Slide will be selected.

Figure 2

Title Slide 5.) Click OK, then type in the appropriate text for this title slide by clicking in the appropriate box in the slide pane of the window. (Figure 3) * You are now ready to insert new slides using the Word outline.

Figure 3

Importing the Outline 6.) Click Insert on the main menu, at the top of the screen, and then click Slides from Outline. * Make sure your 3.5” data disk is in the appropriate disk drive, and make sure 3 ½ Floppy (A:) is displayed in the Look in box on the Insert outline window. 7.) Select your outline by clicking on it.

Figure 4

9.) Click Insert. Slide 2 now appears in the slide pane of the PowerPoint window. * If necessary, click the Normal View button, which is the tri-pane window icon that is located at the bottom left side of the screen.

Figure 5

Applying Design Template 10.) Click Format, then Apply Design Template. * You can now scroll down to to select a suitable design template. A representative slide of the selected template appears in the window. Decide which template you want to use.

Figure 6

11.) Click Apply. The template design is now applied to your presentation. *Afterwards, you can modify or enhance the presentation as needed.

Figure 7

You’re Done 12.) Save your presentation on the 3.5” floppy disk.