KASBO Conference May 2014 Presented by: Erin Harlow Kenton County School District Supervisor of Accounting

Select Account in GL Inquiry After finding your accounts, be sure to select Browse first Select the Excel button to export

Create your amendment Calculate the change in your budget

Create your amendment... Sort spreadsheet by Change in Amendment Delete accounts that do not require a change

Create your amendment... Add your Debit and Credit Column – see column J Multiply your Credits by -100 (negatives are not allowed) and Debits by +100 to create column K Column F-Column E C= Neg Change D=Pos Change

Create your amendment... Select entire spreadsheet Change Format to Text Save As – Use the Excel Worksheet and file name 3480amend Select All

Copy to Budget Template

Copy to Budget Template Cont.. 4.Modify columns E, F, and G in row 1 and copy down to all rows in the spreadsheet. Column E is the individual line desciption, F and G are reference fields from the budget header screen. 5.Copy column K, the “B”, down to the last row in the amendment

Save file to Import Save as Formatted Text

Save file to Import... Select YES

Save file to Import... Close Excel Select NO

Import Into MUNIS Go into Import Journals Define: Import Source should be Budget Import File Import File – find your.prn file Budget amendment type – should be 1 for only expenditure amendments and type 3 for amendments with both revenue and expenditures

Importing Budget Amendments

Import Into MUNIS

Import Into MUNIS... Select the Pre-Edit button No Errors were Found should appear – select OK Select Import Print or Spool your amendment report Exit the Import JE menu and go to the Budget Transfers & Amendments Menu Select Browse all your own journals and select your journal to post Adjustments can be made if you forgot an account

Import Into MUNIS... If errors were found, a print option would appear for you to print the errors Errors that I have encounter while learning this process Forgot to copy the column K, the “B” down to all rows Forgot to change my credits to positive numbers