CDI and SIM Section EDB Nov & Dec

Programme Description Objectives Helpdesk Gentle Reminder Students’ Access to SLP Module SLP Module – JUPAS Application ~ Enhanced Functions Thank You 2

Re-run workshop : “Workshop on Latest Enhancement of SLP Module of WebSAMS for Institution Application” in January 2014 (Course ID: CDI ) Focus: Technical operation of the SLP module of WebSAMS and its latest enhanced functions to facilitate institution application through JUPAS and E-APP 3

To demonstrate the latest enhancement of WebSAMS SLP Module to facilitate institution application e.g. Combined Student List including both JUPAS and Non-JUPAS applicants School Reference Report for both JUPAS and E-APP application Import of Personal and General Abilities Setting Overall Rating by consolidated score Allowing subject teachers to access percentile information To provide hands-on practice on technical operation 4

DO NOT log in 5

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Information from JUPAS website Submission of Documents to JUPAS 10

Protection of Personal Data Student List to E-APP & Students’ Access Right 11

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E-APP 13

1. Generate Student Lists for JUPAS & E-APP (to facilitate student registration) 1. Generate Student Lists for JUPAS & E-APP (to facilitate student registration) 2. Download Student List with Application No. (from JUPAS Portal) Student List for JUPAS Student List for E-APP Student List with App. No. 3. Generate a Combined Student List (NEW) (if applicable) 3. Generate a Combined Student List (NEW) (if applicable) import Combined Student List import 4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (c) Supplementary Info (if applicable) 4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (c) Supplementary Info (if applicable) (a) (b) (c) 5. Generate School Reference Report

(a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (Percentile & Rating) (c) Supplementary Info (if applicable) School Reference Report School Reference Report E-APP 15

1. Generate Student Lists for JUPAS & E-APP (to facilitate student registration) 1. Generate Student Lists for JUPAS & E-APP (to facilitate student registration) Student List for JUPAS Student List for E-APP

E-APP 1 Search Class 2 Delete Non-JUPAS Applicants 3 Extract Excel File 4 Import Extracted Excel File to JUPAS Portal 5 Pending JUPAS’ Return - Student List With Application No. 1 Download the SQL from CDR > 常用 SQL 參考 庫 2 Copy the SQL 3 Paste the SQL to Data Management > Query Maintenance 4 Extract Excel File 5 Import Extracted Excel File to E-APP Portal Student List with JUPAS Application No. – for generating SRR later 17

Generate Student List for JUPAS Application Fill in information 18

Generate Student List for JUPAS Application “  ” the boxes for students who do not apply for JUPAS & click ‘Delete’  Then click ‘Extract’ 19

Check ~ 1.HKIC/Passport No.+ Issuing Country 2.Last name + First name ~ Hyphenated name? JUPAS Portal 20

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Generate Student List for Application E-APP DO NOT log in 22

Generate Student List for Application E-APP 23

Generate Student List for Application E-APP Copy the SQL from ‘select’ till the end 24

Generate Student List for Application E-APP Log in Paste the SQL here Fill in information 25

2014 Generate Student List for Application E-APP Fill in ‘school year’ here Choose ‘Excel’ here 26

Generate Student List for Application E-APP Check ~ 1.HKIC/Passport No.+ Issuing Country 2.Last name + First name ~ Hyphenated name? E-APP Portal 27

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2. Download Student List with Application No. (from JUPAS Portal) Student List with App. No. import

JUPAS Portal Download Student List with Application No. from JUPAS Portal 30 Student List with JUPAS Application No. – for generating SRR later

3. Generate a Combined Student List (NEW) (if applicable) 3. Generate a Combined Student List (NEW) (if applicable) Combined Student List import

32 Generation of a Generation of a Combined Student List ?? Combined Student List ?? How can I generate one? What is a Combined Student List? Why should we generate a Combined Student List? Should every school generate one? NEW

E-APP 1 I mport the Student List with Application No. (downloaded from JUPAS Portal) to SLP Module 2 Use a new SQL to assign Application No. to non- JUPAS students 3 Generate a Student List including both JUPAS & non- JUPAS students = Combined Student List 33

JUPAS Portal Recommendation ~ Download the DSE Subject Code File from JUPAS every school year ~ Import the latest DSE Subject Code File in SLP > JUPAS Application > Import Data File Recommendation ~ Download the DSE Subject Code File from JUPAS every school year ~ Import the latest DSE Subject Code File in SLP > JUPAS Application > Import Data File 34

Generate a Combined Student List I mport the Student List with Application No. downloaded from JUPAS Portal to SLP > JUPAS Application > Import Data File Student List with Application No. downloaded from JUPAS Portal 35

NEW SQL DO NOT log in Use a new SQL to assign Application No. to non-JUPAS students Generate a Combined Student List 36

Copy the new SQL from ‘select’ till the end Generate a Combined Student List 37

Fill in information Paste the SQL in Data Management > Query Maintenance Generate a Combined Student List 38

2014 Fill in school year here Choose ‘Excel’ here Generate a Combined Student List 39

Point to Note ~ The Application No. assigned to the non-JUPAS students starts with the sign ‘&’ Check ~ 1.HKIC/Passport No.+ Issuing Country 2.Last name + First name ~ Hyphenated name? 3. “Student” Module - Profile Point to Note ~ The Application No. assigned to the non-JUPAS students starts with the sign ‘&’ Check ~ 1.HKIC/Passport No.+ Issuing Country 2.Last name + First name ~ Hyphenated name? 3. “Student” Module - Profile NEW Generate a Combined Student List Generate a Student List including both JUPAS & non-JUPAS students – Combined Student List 40

4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (c) Supplementary Info (if applicable) 4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (c) Supplementary Info (if applicable) (a) (b) (c)

Prepare Data Files for School Reference Report Import the Student List downloaded from JUPAS Portal in SLP > JUPAS Application > Import Data File Or Import the Combined Student List in SLP > JUPAS Application > Import Data File 42

2 Prepare Data Files for School Reference Report After importing the (Combined) Student List, You may see this. 1 43

(a) Check ~ 1.HKIC/Passport No.+ Issuing Country 2.Last name + First name ~ Hyphenated name? (b) “  ” the boxes for the students whose Data Files for SRR will be prepared Prepare Data Files for School Reference Report Map students in WebSAMS with students in the the (Combined) Student List in SLP > JUPAS Application > Import Data File 44

(a) Check ~ 1.HKIC/Passport No.+ Issuing Country 2.Last name + First name ~ Hyphenated name? 3. “Student” Module - Profile & E-APP portal. Prepare Data Files for School Reference Report Map students in WebSAMS with students in the the (Combined) Student List in SLP > JUPAS Application > Import Data File (b) “  ” the boxes for the students whose Data Files for SRR will be prepared 45

Prepare Data Files for School Reference Report Map students in WebSAMS with students in the the (Combined) Student List in SLP > JUPAS Application > Import Data File 46

Recommendation 1.Update the Student List downloaded from JUPAS Portal ~ changes made by students 2.Check ~ HKIC/Passport No.+ Issuing Country ~ Last name, First name, Hyphenated name ~ “Student” Module - Profile Prepare Data Files for School Reference Report 1.Importing (Combined) Student List & 2.Student Mapping ~ to confirm whose Data Files will be prepared for School Reference Report 47

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4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (c) Supplementary Info (if applicable) 4. Prepare Data Files for School Reference Report: (a) Personal & General Abilities (b) Academic Performance Info (Percentile & Rating) (c) Supplementary Info (if applicable) (a) (b) (c)

1.Download the template for PGA in SLP > JUPAS Application > Import PGA *The template contains ALL mapped students * 2.Complete the whole template Prepare Data Files for School Reference Report (a) Import Personal & General Abilities (PGA) 50

3. Import the completed template in SLP > JUPAS Application > Import PGA (a) NO partial import is allowed (b) Fill in every piece of info for every student Prepare Data Files for School Reference Report (a) Import Personal & General Abilities (PGA) 51

Prepare Data Files for School Reference Report (a) Import Personal & General Abilities (PGA) 4. Edit the rating if needed 52

Prepare Data Files for School Reference Report (a) Import Personal & General Abilities (PGA) 53

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NEW 1.By Percentile or Consolidated Score ?? 2.Set the range Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 55

3. Map the DSE subject codes with the WebSAMS Subjects 4. Select the appropriate option & click ‘Assign’ Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 56

5. “  ” the appropriate boxes and then click “Setup” if specific setting is required for individual subject Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 57

Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 58

Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 59

6. Click the student to view his/her performance Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 60

7. Enter “remarks” for subjects which are “unable to judge” XXX has been sick for half a year and … Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 61

** Add subjects NOT handled in WebSAMS if needed e.g. Applied Learning course to individual students ** Fill in the performance if subjects are added Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 62

1. To add subjects, click “Add” & select the appropriate subject Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 63

2. Click “Save” 3. Click the newly added subject to select students Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info ✔ 64

4. “  ” the appropriate students 5. Fill in the Percentile and Overall Rating for every newly added student 6. Click “Save” Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 65

1.Click the student to maintain his/her Personal and General Abilities 2.Make changes if necessary and click “Save” Prepare Data Files for School Reference Report (b) Prepare Academic Performance Info 66

1.Search the class 2.Click the student 3.Enter supplementary info if needed XXX has been suffering from … Prepare Data Files for School Reference Report (c) Prepare Supplementary Info 67

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5. Generate School Reference Report

1. Click “Proceed” Generate School Reference Report 70

* If a Combined Student List was imported, both JUPAS and non- JUPAS students’ SRR will be prepared * Generate School Reference Report * Uncheck the box to deselect students if needed 71

2. Click “JUPAS Only” to deselect non-JUPAS students (Then non-JUPAS students will be unchecked) NEW Generate School Reference Report 3.Click “Save” 4. Click “Confirm” 72

Generate School Reference Report 5. Select the Data File 6. Click “Extract” Import SRR to JUPAS Portal JUPAS Portal Import SRR to JUPAS Portal JUPAS Portal Import SRR to E-APP Portal E-APP Portal Import SRR to E-APP Portal E-APP Portal 73

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Reports for Schools 75

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Students’ Access to SLP Module ?? Can students see everything in the Module? What can students do in the Module? Why should students access SLP Module? How can students access SLP Module? Student Account 77

Students can monitor their SLPs: record, review, reflect on, prioritise, select record, review, reflect on, prioritise, select their own participation and achievements of their own participation and achievements of on-going learning experiences on-going learning experiences 78

Fill in information (Chi/Eng/Both ) Edit Performance/ Awards Gained Outside School Record 79

Enter/ Edit Self-accounts Type up the self-accounts here (Chi/Eng/Both ) *Word Limit – cancelled* 80

Set Print Sequence of OLE Records Set the print sequence here: 0 = Not included 1 = first, 2 = second.. Blank = After numbered records When revising the sequence : 1.5, 2.3, 5.6 … 81

Set Print Sequence of Awards Issued by School Set the print sequence here: 0 = Not included 1 = first, 2 = second.. Blank = After numbered records When revising the sequence : 1.5, 2.3, 5.6 … 82

View the entered information 83

Students’ Ownership of their SLPs Students Telling their Own Learning Stories 84

How can I monitor students’ access? Can students see SLP-related info only? Can students access it at home? Can students access it at school only? Can students access it within the preset period of time ? Access Control 85

Can students see SLP-related info only? 86

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“  ” the appropriate boxes 89

YES! Students can see SLP-related info only! 90

“  ” the appropriate boxes YES! Set the available period of time here Can students access it within the preset period of time ? 91

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“  ” the appropriate boxes Intranet? At school? Internet? At home? YES! You decide if students can access it at home or at school! 93

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CDI and SIM Section EDB Nov & Dec