Web Time Entry Hours Entry in ESS 04/26/12 1 Banner

Definition of Timesheet Period Status 2

Employee signs into ESS. After successful sign in, the following menu is displayed: 3

Employee clicks on Time Sheet Link 4

Non-approver employee opens the Pull Down below Pay Period and Status, selects the correct Pay Period then clicks on the Time Sheet Button. 5

6 Repeat steps for entering exception time, then submit timesheet for approval. You may want to make this note on all the timesheets: Actual holiday time (i.e. Thanksgiving Day, Christmas Eve and Christmas Day) are not to be entered on the timesheet.

Employee clicks on the Enter Hours link for the day he wishes to enter hours, in this case, Monday Apr 02, Because this employee enters time with “Time In” and “Time Out” data, the next page (6) is displayed for him. 7

Employee enters Time In and Time Out, being mindful of the AM and PM fields. In this example, the employee worked 4 hours. If he had worked 8 hours (with an hour for lunch), he would have also entered 1:00PM and 5PM. Employee then clicks Save. 8

To copy a normal schedule, the employee will check the days in the pay period that he has worked the 8:00am – 12:00pm schedule and clicks the Copy button. He will receive a message “Your hours have been copied successfully.” Next he click the Time Sheet Button. 9

After clicking the Time Sheet button on the prior window, this window shows the employee how his hours were copied. If the employee has not worked additional hours during the pay, he can Submit for Approval. Before submitting, he can add Comments, Preview the entire 2 weeks, Restart or click Next to get to the second week in the pay. 10

After clicking Submit for Approval, the employee can see that his timesheet is Waiting for Approval From his Approver/Manager. 11

If the employee goes back to the Time Sheet Selection page, he will see that his timesheet is in Pending Status, meaning pending approval from his approver/manager. 12

If an employee receives this error it can be caused by multiple things: Contact your Human Resource Department

Questions 14 How do I access my timesheet? You will received instructions along with your User ID and password before your college begins WTE. When is my college scheduled to begin WTE? Human Resources at your college will be provided with your schedule. What should I do, if I cannot access my timesheet? Instructions will be provided before you are scheduled to begin WTE. What “if” I do not see all of my all of positions when accessing my timesheet? Contact your human resources department. Can we practice entering on a timesheet? We are hopeful in providing a simulated instance for those to practice.

Banner Web Time Entry Exception Hours Entry in Employee Self Service 04/26/12 15

16 Definition of Timesheet Period Status

Employee signs into ESS. After successful sign in, the following menu is displayed: 17

Employee clicks on Time Sheet Link 18

When an Approver clicks on the Time Sheet link, he is taken to a Selection Criteria page. Approve or Acknowledge Time is the default radio button that is filled in. If the Approver is entering his Hours or Exception Time, he has to click Access my Time Sheet under the My Choice button. 19

Employee opens the Pull Down below Pay Period and Status, selects the correct Pay Period then clicks on the Time Sheet Button. 20

21 Repeat steps for entering exception time, then submit timesheet for approval. You may want to make this note on all the timesheets: Actual holiday time (i.e. Thanksgiving Day, Christmas Eve and Christmas Day) are not to be entered on the timesheet.

Employee clicks on the Enter Hours link for the day he wishes to enter Exception Time, in this case, Monday Apr 02,

Employee enters 8 hours in the box circled below and then clicks Save. If he wishes to copy these hours to the entire week or entire pay period, he clicks Copy after saving. Exception hours maybe split between multiple leave taken codes in a given day. 23

To enter multiple exceptional time for the same day Click on the “Enter Hours” link corresponding with the date and type of leave(annual, sick, etc.) enter number of hours then save. Next click on same date and enter a different type leave. 24

Eight (8) hours have been saved on Monday. To copy, click the Copy button. 25

To copy annual leave taken for the entire week, the employee will check the remaining days in and clicks the Copy button. He will receive a message “Your hours have been copied successfully.” Next he click the Time Sheet Button. 26

After clicking the Time Sheet button on the prior window, this window shows the employee how his hours were copied. If the employee has taken additional hours during the pay he can go through the process to enter sick or comp time. Before submitting, he can add Comments, Preview the entire 2 weeks, Restart or click Next to get to the second week in the pay. He then clicks on the Submit for Approval box. 27

After clicking Submit for Approval, the employee can see that his timesheet is Waiting for Approval From his Approver/Manager. 28

If the employee goes back to the Time Sheet Selection page, he will see that his timesheet is in Pending Status, meaning pending approval from his approver/manager. 29

If an employee receives this error it can be caused by multiple things: 1. see what needs correcting. HR will have to correct the error.

Questions 31 How do I access my timesheet? You will receive instructions along with your UserID and password before your college begins WTE. When is my college scheduled to begin WTE? Human Resources at your college will be provided with your schedule. What should I do, if I cannot access my timesheet? Instructions will be provided before you are scheduled to begin WTE. What “if” I do not see all of my positions when accessing my timesheet? Contact your human resources department. Can we practice entering on a timesheet? We are hopeful to have a simulated timesheet available.