EQUALITY RULES INFORMATION EVENT DIVERSITY DATA COLLECTION WORKSHOP

OUTLINE OF WORKSHOP Las Vegas rules apply Regulations concerning responsibilities and the collecting and publishing of data How the data collection exercise was carried out at 25 Bedford Row Discuss particular issues that were raised by those responding to BSB’s progress check

DIVERSITY DATA OFFICER: PARA RULES (L) – (N) Chambers must appoint a Diversity Data Officer (DDO) Must provide the name of the DDO to the BSB (and advise them of any change as soon as is reasonably practicable) DDO is responsible for the collection, processing and publication of the relevant data

COLLECTION & PUBLICATION OF DATA: PARA RULES (O) – (T) Model questionnaire is contained in Annexe C of the BSB Guidance Specific areas of challenge and/or difficulty were highlighted during the BSBs progress check Use our data collection exercise to focus on these areas Remember - these are only suggestions – use your own experience with your chambers to look for different ways of achieving the required outcome

FORM DESIGN Use the Model Questionnaire – tweak for your own use e.g. layout for electronic use may be easier Circulate the consent information at the same time Be flexible about return methods e.g. hard copy, or an electronic version (not Survey Monkey)

RETURN OF DATA Provide a time-table for return Consider pre-addressed envelopes & a tracking system Follow up every 3 days on those who haven’t responded Emphasise that the data collection forms part of the Code of Conduct Point out that your chambers will not compare favourably if the highest percentage is “prefer not to say” or “data not available) Consider making it part of the chambers constitution – an obligation for members to meet these requirements

ANONYMITY Emphasise that all the data is covered by the Data Protection Act It will not be divulged to anyone other than the regulatory bodies entitled to such data It will always be anonymised Even anonymised data will not be published without your consent Personal conversations are often the best way to persuade people of the requirement

COLLATING DATA Easiest way to collate data is in a spreadsheet Bar Council can provide a Diversity Monitoring Toolkit Fairly straightforward to set up your own Recommend entering data as you receive it – avoids errors if you are only entering one or two lines at a time

PUBLISHING DATA Publication is easiest through chambers website. To ensure data is secure, use a secure pdf to upload the data

WHAT DOES THE DATA TELL YOU? Compare it to the Bar Barometer (available on Bar Council website) Do you have under-representation in any area? Identify why Seek assistance from the Equality & Diversity officers at the Bar Council