CARTOGRAPHIC RESOURCES AND RDA: A SNAPSHOT OF CHANGES FROM AACR2 RULES AND PRACTICES ALCTS CaMMS Cataloging & Classification Research Interest Group Presentation 2014 ALA Annual Conference Las Vegas, Nevada

Introduction to RDA Changes for Cartographic Resources Are you cataloging using RDA? Do you have experience cataloging cartographic resources? A.Changes affecting all resources B. “Resource-common” changes C. Changes focused on cartographic resources

CHANGES THAT IMPACT ALL RESOURCE TYPES 3

KEY POINTS on RDA CHANGES Terminology has changed, some fields have changed, but basic processes haven’t changed THAT much…but: “Take What You See” or the Principle of Representation Now we have “Core” and “Core if” elements “Rule of Three” is now an option, not a requirement No more Latin abbreviations (e.g., “S.l.” or “et al.”); or many abbreviations at all! Use 264 field or fields for Imprint-related information Use 336, 337, and 338 fields to record content type, media type, and carrier type Relationship Designators are used more often, required for first Creator (could change) Abbreviation practices

“Take What You See” Concept Principle of Representation (RDA 1.7 for transcription instructions) or “take what you see” – Simplifies the descriptive process – Impact on abbreviations – Helps make our records more internationally useable …remember “take what you see” as you do your descriptive work

“Core” and “Core if” See RDA Instruction 1.3 “Core Elements” Some primary ones are: Title Statement of Responsibility Edition Date of Production (for unpublished resource) Publication Statement Extent Hint -- Scale of a cartographic resource!

Rule of Three…map example AACR2: The Roman Empire around 200 CE / ǂc compiled by Richard Talbert … [et al.], with assistance from Cary Barber … [et al.]. RDA: The Roman Empire around 200 CE / ǂc compiled by Richard Talbert, Elizabeth Robinson and Ross Twele, with assistance from Cary Barber, Byron Boots and Brian Turner. Creator: Talbert, Richard J. A., Creator: Robinson, Elizabeth. Creator: Twele, Ross. Contributor: Barber, Cary. Contributor: Boots, Byron. Contributor: Turner, Brian.

Abbreviations: no more “et al.”, “S.l.” and “s.n.” Bibliographie du department “Urbanisation et socio-systèmes urbains” / comité de redaction, L. Bourgeois … [et al.]. = (AACR2) Bibliographie du department “Urbanisation et socio-systèmes urbains” / comité de redaction, L. Bourgeois, J.P. Duchemin, E. Le Bris, A. Sinou. = (RDA) 260 [S.l. : s.n., … (AACR2) [Place of publication not identified] : [publisher not identified], … ↑ (RDA) (RDA) See Instruction for when and where to use square brackets, along with the LC-PCC PS given for this Instruction.

264 Field: The New “Imprint” Field Separate 264’s for Production, Publication, Distribution, Manufacture, and Copyright Date Second Indicator value determines the type of data “Production” data means it is not published Mix and match as needed If square brackets are used, each subfield is bracketed individually NO “S.l.” and/or “s.n.” – replaced by “[Place of XX not identified]”, “[XX not identified]”, and/or “[date of XX not identified]” Only the copyright data appears in a field 2013 MAGIRT Program June 29, 2013

New 33X fields  Directly related to extensible framework  Gives more specific detail than data found in physical description field  Controlled vocabulary  Repeatable fields MARC Tag NameRDA Instruction 336 Content Type 6.9 (Core) 337 Media Type Carrier Type 3.3 (Core)

336, 337, 338 FIELDS EXAMPLE FOR A SHEET MAP 336 cartographic image ǂb cri ǂ2 rdacontent 337 unmediated ǂb n ǂ2 rdamedia 338 sheet ǂb nb ǂ2 rdacarrier Hosted by ALCTS, The Association for Library Collections and Technical Services 11

Relationship Designators…concerning cartographic materials Appendix I, see Instructions under I.2, I.3, I.4 I.2.1 Creators: “author”, “cartographer” or “designer” I.2.2 Contributors: “producer”, “sponsoring body” …and so forth… For example: Raisz, Erwin, $d , $e cartographer. **Cartographic cataloging community is working on a best practices guide that will include relationship designators.

Abbreviation Practices Change touches many parts of our records, including: Statement of responsibility Edition statement Imprint data Physical description Notes However, if data being transcribed contains an abbreviation then leave it in that form, e.g., “Co.”

RESOURCE-COMMON CHANGES AS APPLIED TO CARTOGRAPHIC RESOURCES 14

Cartographic Elements Impacted by Appendix B B.5.1 Dimensions B.5.7 Additional Scale Information B.5.8 Right Ascension B.5.11 Other Elements B.7 Latin Alphabet Abbreviations and also TABLE 1 under B.11 for “Names of Certain Countries…”

AACR2 abbreviation RDA word usage ill.illustration; illustrations ca.approximately col.color diam.diameter hand col.hand colored ms.manuscript Commonly Abbreviated Cartographic Words

Abbreviations/”abbreviations” in Physical Description Elements for Cartographic Materials Overall the changes from AACR2 to RDA are minor, though their impact is major, for instance: AACR2→ 1 map : ≠b col. ; ≠c 62 x 59 cm., folded to 22 x 10 cm. versus RDA→ 1 map : ≠b color ; ≠c 62 x 59 cm, folded to 22 x 10 cm More on “cm.” as an “abbreviation” shortly…

Dimensions Examples for “cm.” vs. “cm” map : $b col. ; $c 62 x 59 cm., folded to 22 x 10 cm. (AACR2) map : $b color ; $c 62 x 59 cm, folded to 22 x 10 cm (RDA) microfiche : $b negative ; $c 11 x 15 cm. (AACR2) microfiche : $b negative ; $c 11 x 15 cm (RDA) model : $b hand col., plaster ; $c 123 x 252 x 78 cm., mounted in wooden stand. (AACR2) model : $b hand colored, plaster ; $c 123 x 252 x 78 cm, mounted in wooden stand. (RDA) RecordingDimensions Unless instructed otherwise, record dimensions in centimetres to the next whole centimetre up and use the metric symbol cm (e.g., if the height measures 17.2 centimetres, record 18 cm).

RDA Instruction B.5.1 B.5.1 Dimensions When recording dimensions (see 3.5), use symbols or abbreviations in the list at B.7 that apply to units of measurement. Metric symbols are not abbreviations and are not followed by a full stop. Exception for when to add period to “cm”, see LC-PCC PS for 1.7.1, item #4.

DIFFERENCES SPECIFIC TO CARTOGRAPHIC RESOURCES 20

SCALE DATA ELEMENT Scale is a core element (RDA 7.25). All data in the 255 field is supplied by cataloger.  Chapter 7 of RDA “Describing Content”  7.25 Recording Scale Statements (255 ≠a)  7.26 Recording Projection Statements (255 ≠b)  7.4 Recording Coordinates (255 ≠c)  “Recording Scale” mirrors Area 3.3 of Chapter 3 in AACR2 except for the use of square brackets; the explicit use of the term “Scale” in the statement; and the use of “ca.” 22

SCALE DATA ELEMENT: CONVERSION TO REPRESENTATIVE FRACTION FORM RDA and AACR2 3.3B1→ must provide scale as a representative fraction (RF), e.g., 1:100,000 When not given on the map as an RF, convert by:  Use of a Natural Scale Indicator to measure from a bar/graphic scale on the map (see above) BUT…in RDA we do not supply the data with square brackets 23

Scale Data Element: “approximately” and Square Brackets AACR2 Format Scale [ca. 1:10,000] Scale [1:600]. 50 ft. to an in. 3.3B1. Give scale as a RF, if not in that form convert and give in square brackets with “ca.” if computed from a NSI, or only in square brackets if computed from a verbal scale. RDA Format Scale approximately 1:10,000 Scale 1: ft. to an in , instructions for recording scale overall, must give as RF form; instructions for recording horizontal scale. Square brackets are NOT used.

Abbreviating as Applied to Projection Statements Initially a transcribed element in RDA; changed back to being a supplied element with the April 2014 RDA update. See RDA 7.26 We only record such a statement when it is on the map. 255 $b: “proj.” now “projection”; why? Appendix B: “projection” is not in the Latin abbreviations table at B.7, therefore it cannot be abbreviated. For example: 255 Scale 1:50,000 ; $b Borneo rectified skew orthomorphic projection

Abbreviations: Possible Changes Forthcoming RDA Appendix B.11 Currently one can use Table B.1 at this Instruction to ascertain which place names are allowed to be abbreviated for certain countries, states, provinces, and territories (in the U.S., Canada, and Australia). A proposal is currently undergoing scrutiny at the JSC, made by the British Library (Proposal 6JSC/BL/10/BL follow up), to eliminate abbreviating place names for all geographic entities. Think of the impacts: to geographic subject headings and in some cases subject subdivisions; to Place of Publication (imprint) data; and to some authority records. At the same time, why not be consistent in practices, and this change will assist the user once again.

SAMPLE RDA RECORD FOR A SINGLE MAP ON ONE SIDE OF A SHEET SHOWING CHANGED ELEMENTS FROM AACR2 (carto-specific = RED)

tHANKs! Paige G. Andrew

QUESTIONS?