Guide to Your Government The Student Association Updated by Katie Maddox, Vice President Originally Prepared by Calvin M. Moniz, Chief of Staff and David Wacker, Vice President

Guide to Your Government: Student Association How we exist “ We the students of The University of Tulsa do recognize our role and embrace our responsibility as a self-governing body within the framework of the University Community, and thus declare ourselves the Student Association of The University of Tulsa. The Student Association strives to create and promote intellectual, social, and cultural opportunities, to act as a catalyst for change within the University, and to advocate for the interests of the student body. By the virtue of the authority granted us by the Board of Trustees, and in order to define the legislative, executive, and judicial function of our government, we do establish this Constitution. ” --Preamble Constitution

Guide to Your Government: Student Association Who Belongs to SA Any person at The University of Tulsa that pays a semester student fee is a member of Student Association.

Guide to Your Government: Student Association How SA is funded? Student Association Annual Budget Annual Rollover The Office Of The Provost Student Activity Fee

Guide to Your Government: Student Association The Three Branches of Government The University of Tulsa Student Association The Legislative Branch The Executive Branch The Judicial Branch

Guide to Your Government: Student Association The Legislative Branch THE SENATE OF THE STUDENT ASSOCIATION OF THE UNIVERSITY OF TULSA

Guide to Your Government: Student Association The Legislative Branch: The Basics  The Legislative Branch consists of the Senate.  Each Student is represented in three ways: 2 Senators per Academic College 5 At Large Senators 5 Senators from their District

Guide to Your Government: Student Association The Legislative Branch: The Basics  Senate gets its power from Article II of The Constitution.  The President of the Senate is the Vice President of Student Association.  Senators are elected either in the Fall or the Spring to prevent heavy turnover.  Senate is governed by the Senate Standing Rules.

Guide to Your Government: Student Association The Legislative Branch: Structure of the Senate Student Association Senate President of the Senate Government Operations Committee Financial Appropriations Committee Senate Investigative Committee Student Activities Board President Pro Tempore Parliamentarian Clerk Sergeant at Arms

Guide to Your Government: Student Association The Legislative Branch: Financial Appropriations Committee  Review, prepare, and publicize FAC Guidelines annually.  Distribute money in Senate funds, in accordance with guidelines.  Work with treasurer to enforce FAC guidelines.  Make recommendations on all appropriations bills.  Allocate money to new student organizations.

Guide to Your Government: Student Association The Legislative Branch: Government Operations Committee  Investigate and further define organization of SA.  Review and make recommendations on legislation referred to it.  Review and make recommendations on all appointees referred to it.  Prepare an end of year report on SA executives and ED’s.  Delegate one GOC member to attend each cabinet meeting.

Guide to Your Government: Student Association The Legislative Branch: Student Investigative Committee  Investigate student issues and concerns.  Introduce legislation addressing these concerns.  Monitor the status of resolutions and report the findings to the Senate.  Review Senate and Standing Committee chairpersons for a formal report each semester.

Guide to Your Government: Student Association The Legislative Branch: Student Activities Board  R egister and maintain records of all student organizations recognized by SA.  Maintain an accessible, active calendar of all SA funded organization events.  Educate student organizations as to the proper financial options, documentation procedures, and organizational development.

Guide to Your Government: Student Association The Legislative Branch: Legislation BILLS  Introduced by Senators to require action to be taken by Student Association.  Passed by a majority vote.  Can be vetoed by the President.  Can be declared unconstitutional by the Judicial Council.  Typical Bills Include: Request for Travel Funds Changes to governing documents Request for Organizational funding Allocations Budget RESOLUTIONS  Introduced by Senators to give a formal opinion to entities outside of the Senate (usually results in some action taken).  Passed by a majority vote.  Requires the signature of the President of The University and the Chairman of the Board of Trustees.  Can be vetoed by the President of Student Association or the President of the University of Tulsa.  Typical Resolutions Include: Requests for University Action Resolutions of support, recommendation, or condemnation

Guide to Your Government: Student Association The Legislative Branch: Other Major Duties of the Senate  Approval of the Annual Budget.  Approval of the Annual Allocations to Student Organizations.  Establish the Criteria for Allocations and Appeals.  Approval of all sworn Presidential Appointees and VP Appointees.  Impeachment and Recall of all Elected Officers and Appointees.

Guide to Your Government: Student Association The Legislative Branch: Important Governing Documents  The Student Association Constitution Senate is empowered by this document.  The Student Association Senate Standing Rules Senate operations are governed by this document.  The Student Association Election Code Senators must abide by this code.  The Student Association SAB/FAC Guidelines All organizational Senate funding must be in accordance with these guidelines.  All of these are available in the SA Document Center:

Guide to Your Government: Student Association The Executive Branch THE EXECUTIVE OFFICES OF THE STUDENT ASSOCIATION OF THE UNIVERSITY OF TULSA

Guide to Your Government: Student Association The Executive Branch: The Basics  The Executive Branch gains its power from Article III of the Constitution.  There are 4 Executive Officers on the Executive Committee - President, Vice President, Secretary and Treasurer.  The Executive Committee headed by the President appoints a Cabinet to enact the directives of the Executive Committee and The Senate.

Guide to Your Government: Student Association The Executive Branch: The Executive Committee  The Executive Committee sets the policies and agenda for SA including: The Annual Budget. The structure and appointment of Cabinet. The appointment of the Judicial Council. Initiatives for the University. Meeting regularly with the members of the University Administration. Meeting regularly with other student governments across the state. Meeting regularly with members of the student body.

Guide to Your Government: Student Association The Executive Branch: Office of The President  The President is elected for one academic year every spring.  To be eligible you must have completed at least 45 Credit Hours 12 of which must be completed at The University of Tulsa and in your 4 th Semester of Academic Work.  The President is the voice of the student body to members of the University Community.  The President serves on all SA Committees as an ex- officio and non-voting member.  The President has veto power over all bills and resolutions from Senate.  The President has Offer and Contracting approval rights.

Guide to Your Government: Student Association The Executive Branch: Office of The President  The President is responsible for all appointments to SA and student representatives to University Committees, excluding Senate and Executive Office vacancies.  The President establishes Presidential Commissions to achieve major policy initiatives.  The President swears in all sworn officers of SA.  The President is the chair of the Executive Committee and directs the major policies and agendas of the Executive Committee.

Guide to Your Government: Student Association The Executive Branch: Office of The Vice President  The Vice President is elected for one academic year every spring.  Eligibility same as President.  The Vice President assumes the duty of the President in his or her absence.  The Vice President serves as President of the Senate.  The Vice President appoints all Senate vacancies.  The Vice President is responsible for assigning senators to their committees.

Guide to Your Government: Student Association The Executive Branch: Office of The Secretary  The Secretary is elected for one academic year every spring.  Same eligibility.  The Secretary serves as the Official Clerk of the Senate.  The Secretary is responsible for keeping all minutes of the Executive and Legislative Branch.  The Secretary coordinates the signature of Bills and Resolutions.  The Secretary maintains roll records and eligibility.

Guide to Your Government: Student Association The Executive Branch: Office of The Treasurer  The Treasurer is elected for one academic year every spring.  Same eligibility.  The Treasurer is the Chief Financial Officer of SA.  The Treasurer maintains the budget of SA.  The Treasurer coordinates all financial transactions of SA, including allocations.  The Treasurer has the ability to audit all SA and Student Organizations accounts.

Guide to Your Government: Student Association The Executive Branch: The Office of The Chief of Staff  The Chief of Staff is appointed by The President and Executive Committee for one academic year.  The Chief of Staff oversees the daily operations of the President’s Cabinet.  The Chief of Staff is responsible for all personnel, budgetary, and planning policies for the President’s Cabinet.  The Chief of Staff has Offer and Contracting approval rights.  The Chief of Staff serves as Chair of Cabinet during meetings and the Co-Sponsorship Committee.

Guide to Your Government: Student Association The Executive Branch: The Office of The Chief of Staff Office of The Chief of Staff Chief of Staff Division of Programming Division of Operations

Guide to Your Government: Student Association The Executive Branch: Cabinet  The President appoints members of his cabinet to serve for one academic year.  All sworn Presidential appointees must be confirmed by a majority vote of the Senate.  There are two levels of Cabinet: Executive Directors Associate Directors  Duties of Cabinet Include: Co-Sponsoring events with student organizations. Serving on University Committees as directed by the Executive Committee. Serving as advisors to the Executive Committee. Staffing all SA Events.

Guide to Your Government: Student Association The Executive Branch: Structure of Cabinet Division of Programming Executive Director of Springfest Executive Director of Athletics and Traditions Executive Directors of University Events Executive Director of Student Awareness Division of Operations Executive Director of Information Services Executive Director of Elections and Policy Executive Director of Org. Development Executive Director of Public Relations Executive Director of HomecomingExecutive Director of Community Service

Guide to Your Government: Student Association The Executive Branch: Cabinet Departments  Each Department in the Divisions of Programming and Operations are headed by an Executive Director.  The Executive Directors is responsible for making budgetary and administrative decisions in his or her Department.  The Executive Directors are assigned Associate Directors who serve as the core staff for the Executive Director’s Department.

Guide to Your Government: Student Association The Executive Branch: The Division of Programming  Department of Athletics and Traditions Coordinates Homecoming, Spirit Initiatives, and Athletic Programming.  Department of Student Awareness Coordinates Multicultural Programming, as well as programming aimed at education.  Department of University Events Coordinates all SA Programming and Events not anchored by Homecoming, Springfest, or Multicultural Affairs.  Department of Springfest Coordinates the Programming of SA’s flagship event, Springfest..  Department of Homecoming Coordinates the Programming of Homecoming with the Alumni office, also programs Grad Party.

Guide to Your Government: Student Association The Executive Branch: The Division of Operations  Department of Organizational Development Coordinates co-sponsorships and works closely with SAB.  Department of Information Services Coordinates SA’s computer systems, website, and WebCT Voting Systems.  Department of Public Relations Coordinates marketing of SA events and press releases to the public.  Department of Community Service Coordinates the community service day.  Department of Elections and Policy Coordinates Fall and Spring Elections, reviews policy.

Guide to Your Government: Student Association The Executive Branch: Cabinet  Athletics and Traditions—Mary Knopp  Springfest—Ali Calkins  Student Awareness—Kelsey Ray  University Events—Trey Ballew  Homecoming—Caitlyn Rex  Information Services—Jason Grunin  Community Service—Kayla Reinhard  Organizational Development—Danny Patten  Public Relations—Heidi Stevenson  Elections and Policy—Laura Hermann

Guide to Your Government: Student Association The Executive Branch: Important Governing Documents  The Student Association Constitution Executive Branch is empowered by this document.  The Student Association Election Code Elected Executives must abide by this code.  The Student Association Co-Sponsorship Guidelines Governs the process in which Cabinet Co- Sponsors Events.

Guide to Your Government: Student Association The Judicial Branch The Judicial Council Of The Student Association Of The University of Tulsa

Guide to Your Government: Student Association The Judicial Branch: The Basics  The Judicial Branch get its power from Article IV of The Constitution.  The Judicial Branch consists of the Judicial Council: 1 Chief Justice 6 Associate Justices  Justices are appointed by the President to serve one academic year.  Justices must be confirmed by the Senate.  The Judicial Council is governed by the Judicial Code and the Judicial Procedure documents.

Guide to Your Government: Student Association The Judicial Branch: Duties of the Judicial Council  To determine the Constitutionality of legislation.  To hear all Judicial Appeals brought before the Council.  To hear all appeals of the Election Committee.

Guide to Your Government: Student Association The University of Tulsa Student Association Justin Harlan, President Katie Maddox, Vice President Laura Law, Treasurer Cassie Hubbert, Secretary Mike Guilfoy, Chief of Staff