1 Global Electronic System for WHO Collaborating Centers (eCC): An Overview Research Promotion and Development Health Systems Strengthening September 2007

2 Purpose: An electronic processing system for all designations, redesignations and annual reports It Promotes: Faster communicationFaster communication Standardization of informationStandardization of information Saving time and moneySaving time and money Automatic remindersAutomatic remindersand Eliminates paper, printing, copying, mailing and scanningEliminates paper, printing, copying, mailing and scanning

3 Who will use it? or WHO technical officers responsible for initiating collaborationPAHO or WHO technical officers responsible for initiating collaboration The Technical counterpart (PAHO or WHO)The Technical counterpart (PAHO or WHO) Heads/contact person of the CentersHeads/contact person of the Centers PAHO/WHO Administrative staffPAHO/WHO Administrative staff

4 How Do You Access the System? Password protected for each userPassword protected for each user from any computer…from any computer… at any timeat any time user contact info generated from global databaseuser contact info generated from global database Different levels of accessDifferent levels of access

5 Will the process change? First steps made simplerFirst steps made simpler Responsible PAHO/WHO officer initiates the processResponsible PAHO/WHO officer initiates the process No more guessing:No more guessing: - What comes next? - What comes next? - Who needs to take action? - Which form do we use? - When does the designation expire? - When does the designation expire? No more memos, scanning, filingNo more memos, scanning, filing

6 When will you use eCC? For submitting all annual reports Automated message requests your annual report one year from the date of designation A very short form will be attached Complete the form in English and submit If reports are not received via the system, the designation cannot be renewed

7 …and redesignations When? Six months prior to expirationWhen? Six months prior to expiration Who initiates? PAHO/WHO responsible officersWho initiates? PAHO/WHO responsible officers What? Consultation/Review of annual reports and programmed priorities and activitiesWhat? Consultation/Review of annual reports and programmed priorities and activities How? Automated from the eCC invites you to complete redesignation formHow? Automated from the eCC invites you to complete redesignation form

8 Recommendations Check contact information in the global database for your center Inform your responsible officer of any changes Know the expiration date for your center’s designation Send annual reports on the electronic form when provided by request Discuss possible renewal six months before the designation expires

9 Information Resource: / Click on Full Database SearchClick on Full Database Search Under criteria search: select city, head/director of center, institution, etc.Under criteria search: select city, head/director of center, institution, etc. Under search value: type in the nameUnder search value: type in the name Click on search to find your centerClick on search to find your center Click on details (on the right) to view all your contact informationClick on details (on the right) to view all your contact information Click on feedback (on homepage of this website) to send corrections to PAHO/WHOClick on feedback (on homepage of this website) to send corrections to PAHO/WHO

10 Summary Correct contact information in the global database is essentialCorrect contact information in the global database is essential Annual reports due every anniversary of designation (date on official letter)Annual reports due every anniversary of designation (date on official letter) No more paper documents will be acceptedNo more paper documents will be accepted

11 PAHO/WHO Collaborating Centers Thank you for your patience and continuing collaboration with PAHO and WHO

12 R E M I N D E R No paper documents will be accepted after 30 November 2007No paper documents will be accepted after 30 November 2007