[Name of Organization] [Date]

What You Will Learn What is planned early dispute resolution (PEDR) How you can get good results in your disputes What resources are available about PEDR

What is PEDR? General and flexible approach to dispute resolution Goal is to reach agreement satisfying most important interests of all parties Alternative to litigation-as-usual (i.e., late negotiation, after expensive discovery, on the eve of trial)

Potential Benefits Provide project management system Satisfy your important interests Save time and money Reduce litigation risks Improve communication with your lawyer

Two-Step Process Both sides jointly figure out what is needed to negotiate at the earliest reasonable time Make it happen

Actually More Steps Lawyers work well with client and counterpart Do early case assessment Determine if negotiation is appropriate Discuss procedural plans with other side, including exchange of information and timing Consider using experts, mediators, or other neutrals Schedule meeting, establish objectives, set agenda, and prepare to negotiate Use interest-based negotiation as appropriate

Early Case Assessment PEDR starts with early case assessment (ECA): Identify business interests and concerns Obtain critical information Analyze other side’s perspective Analyze legal and other risks Evaluate case and develop settlement strategy Be prepared to litigate, if necessary

Using Third-Party Neutrals As appropriate, use mediators or evaluators to: Reduce adversarial tension Reassure both sides about fairness Manage procedural issues Reduce and share case management costs Overcome barriers to agreement

Isn’t This Just What Good Lawyers Do? Sometimes, yes Too often, no

Why Don’t Lawyers Use PEDR More Often? They are trapped in a prison of fear: Fear that other side won’t cooperate Fear of appearing weak Fear that other side will take advantage Fear that client will lose confidence Fear of lost income

Keys to the Prison of Fear Do ECA and proceed only if expected benefits outweigh risks Make sure lawyer and client are on same “wavelength” Use fee arrangement rewarding satisfactory early settlement Tell other side you routinely consider PEDR Negotiate only if other side will cooperate Use mechanisms to check accuracy of information Use interest based negotiations Be prepared to “walk” if necessary

Client Worries Clients may worry that: Their lawyer will not be a strong advocate They will get a bad deal PEDR will increase time and cost

Possible Solutions Make sure lawyer is willing to: Negotiate seriously, if appropriate Reach reasonable settlement, if possible Litigate vigorously, if necessary

Perceptions About Legal Fees In general: Clients want to pay as little as possible Lawyers want to receive as much as possible Clients worry that lawyers are taking advantage

Possible Solutions Consider alternative fee systems advancing interests of clients and lawyers, such as: Premium for early settlement, declining over time Value billing -- set range of fees at outset; after matter ends, client chooses point within range

Value Of Alternative Fee Arrangements “We are buying less of what the law firms continue to sell—e.g., billable hours—but we’re simultaneously paying higher effective hourly rates. It is value on both sides of the equation.” Mark Wolf, Ass’t General Counsel, FMC Technologies

This Sounds Good But … ? ? ? These ideas may sound good in theory but some people may think they won’t work in their cases. What might be barriers in your cases? How could you overcome these barriers?

For More Information Read “PEDR User Guide” ABA Section of Dispute Resolution co-sponsored by American Arbitration Association (AAA) Int’l Institute for Conflict Prevention and Resolution (CPR) Judicial Arbitration and Mediation Service (JAMS)