HEARTH Webinar Part II This is Part II of the webinar providing an overview of the local implementation of the HEARTH Act. Thank you for watching, the presentation is about to begin. 1

Part II Overview  HUD Prioritization  HUD Record Keeping Requirements  Unified Supportive Housing System (USHS)  HUD Performance Measures 2

Local Homeless Definitions HUD Chronic Homeless Meet Literally Homeless Definition in Franklin County 365 days of continuous homelessness OR 4 episodes of homelessness in the past 3 years An episode of homelessness is locally defined as 7 or more days of literal homelessness separated by 30 days. Rebuilding Lives Meet Literally Homeless Definition in Franklin County 120 cumulative days of literal homelessness (does not need to be continuous and can be over any length of time) OR 4 discrete episodes of homelessness (no time limit applies) An episode of homelessness is locally defined as 7 or more days of literal homelessness separated by 30 days. 3

Local Homeless Definitions (continued)  For all non-Rebuilding Lives permanent supportive housing programs, Section E of the CSB Partner Agency Standards (Program Operations Standards) defines the “Episode of Homelessness” as follows: For all permanent housing programs that are not following Rebuilding Lives or Chronic Homeless eligibility criteria, homeless status is determined by, at a minimum, a single episode of homelessness of 7 or more consecutive days in shelter, on the street, or on the land, immediately prior to admission in such programs. It is expected that the vast majority of households entering permanent supportive housing will have a much more extensive homeless experience than the minimum eligibility criteria noted here.  Homelessness at entry into any permanent supportive housing program is required. 4

HUD Housing Prioritization in PSH programs  During monitoring visits, agencies must provide a Tenant Selection Plan that shows prioritization of chronic homeless individuals, as defined by HUD. This is outlined in Section E of the CSB Partner Agency Standards, which details Program Operations.  Prioritization efforts must be documented in each client file upon entry into a permanent supportive housing program.  HUD Notice CPD details all prioritization guidelines and requirements. 5

The Difference Between Dedication and Prioritization  Dedicated units in PSH programs can only be used, per the agency’s contract, to house chronically homeless households, unless there are no households that meet the criteria across the entire homeless system in Columbus and Franklin County.  Prioritization signifies admission preference for chronically homeless individuals in available PSH units, including units not specifically designated for Chronically Homeless households. 6

Prioritization Components 1.Evidence of cumulative length of each homeless episode 2.Evidence of severe service needs 3.Evidence of adherence to written standards 7

Order of Prioritization for PSH units Order of priority is monitored using provider agency standard H1. 1.Chronically Homeless individuals and families exceeding 365 days of homelessness and highly vulnerable; 2.Chronically Homeless individuals and families exceeding 365 days of homelessness; 3.Chronically Homeless individuals and families with less than 365 days of homelessness and highly vulnerable; 4.Chronically Homeless individuals and families with less than 365 days of homelessness; 8

Order of Prioritization for PSH units (continued) Order of priority is monitored using provider agency standard H1. 5.Rebuilding Lives eligible individuals and families and highly vulnerable; 6.Rebuilding Lives eligible individuals and families; 7.Homeless individuals and families with a certified disability with a minimum of 7 days of homelessness; 8.Homeless individuals and families with a certified disability coming from Transitional Housing 9

HUD Recordkeeping Evidence of Homeless Status 1.Columbus Service Point (HMIS) Printout 2.Completed Verification of Street Homelessness Forms by one of the following outreach programs, documenting each month of street homelessness:  Capital Crossroads Outreach Worker  Maryhaven Outreach  Mount Carmel Mobile Outreach  Southeast PATH Program  VA Outreach 10

HUD Recordkeeping Evidence of Duration of Chronic Homelessness For Chronically Homeless individuals, the individual should have documentation showing: 1.An episode of homelessness that was continuous for over 365 days (documented breaks within the episode, not to exceed 7 days, are acceptable); or 2.Four separate episodes of homelessness over a three-year timespan. Acceptable documentation includes a Columbus ServicePoint printout detailing all episodes of homelessness. If there are gaps in Columbus ServicePoint, a documented encounter with an approved outreach provider may suffice as documentation for the month in which the encounter took place. 11

HUD Recordkeeping Disability Certification The following types of documentation are acceptable to certify an individual’s disability: 1.Written Verification from a professional licensed to diagnose and treat the condition, an LISW being the minimum requirement (Certification of Disability form): 2.Written Verification from Social Security Administration; or 3.Copies of Disability Check Disability is defined as one or more of the following:  Substance Use Disorder  Serious Mental Illness  Developmental Disability  Post-traumatic Stress Disorder  Cognitive Impairments Resulting from Brain Injury  Chronic Physical Illness or Disability 12

Overarching CoC Recordkeeping Requirements 1.Evidence of written standards that incorporate priorities and coordinated assessment policies and procedures 2.Evidence of Standardized Assessment Tool (Vulnerability Assessment) 3.Written Standards (written intake process) for a Single Prioritized Applicant Pool for PSH 4.Nondiscrimination Requirements of Federal Civil Rights Laws 5.Recordkeeping 13

Unified Supportive Housing System (USHS)  USHS is used to serve the most vulnerable members of our community  USHS Eligibility Criteria o One individual in the household must have a certified disability o Households must meet eligibility criteria previously detailed  USHS is compliant with HUD Notice CPD

USHS (continued)  For Rebuilding Lives and HUD Chronically Homeless single adults and couples, the USHS Project Manager evaluates the following:  ADAMH service utilization  Prospective Applicant vulnerability (using the Vulnerability Assessment)  History of homelessness 15

HUD Performance measures Outcome measures impacting CoC performance:  Length of Time Persons Remain Homeless  Two metrics to be measured, one for Emergency Shelter and one for Emergency Shelter AND Transitional Housing  Measures average length of time homeless during the reporting period  Recidivism (Short-Term)  Two metrics to be measured, one for Emergency Shelter AND Transitional Housing and one for Emergency Shelter AND Transitional Housing AND Permanent Housing  Measures recidivism after a successful exit within 6 to 12 months after exit  Recidivism (Long-Term)  Two metrics to be measured, one for Emergency Shelter AND Transitional Housing and one for Emergency Shelter AND Transitional Housing AND Permanent Housing  Measures recidivism after a successful exit within 24 months after exit 16

HUD Performance measures Outcome measures impacting CoC performance:  Number of Homeless Persons  Point in Time count of sheltered and unsheltered homeless persons  Change in annual counts of sheltered homeless persons in HMIS (including transitional housing)  Employment and Income Growth  Change in employment income  Change in non-employment cash income  Change in employment income from entry to exit for leavers  Change in non-employment cash income from entry to exit for leavers  Includes Permanent Supportive Housing and Transitional Housing programs 17

HUD Performance measures Outcome measures impacting CoC performance:  Number of Persons Who Become Homeless for the First Time  Change in the number of persons in Emergency Shelter and Transitional Housing programs with no prior enrollments in HMIS  Change in the number of persons in Emergency Shelter, Transitional Housing AND Permanent Housing programs with no prior enrollments in HMIS  “No prior enrollment” is defined as 24 months prior to their entry during the reporting year 18

HUD Performance measures Outcome measures impacting CoC performance:  Successful Placement from Street Outreach  Measures placement of individuals served by Street Outreach programs in Emergency Shelter, Transitional Housing, and Permanent Housing programs  Successful Placement or Retention of Permanent Housing  Measures change in permanent housing destinations of persons served in Emergency Shelter and Transitional Housing programs  Measures change in housing retention or permanent housing destinations for persons served in all Permanent Housing project types except Rapid Re-Housing 19

Resources  HUD Notice CPD detailing prioritization guidelines can be found by clicking on this link.this link  HUD System Performance Measures information can be found by clicking on this link.this link  The four HEARTH rules can be found at assistance/hearth-act/. assistance/hearth-act/  HUD Frequently Asked Questions are located at ntinuum-of-care-coc-program/. ntinuum-of-care-coc-program/ 20