February 20, :00 to 11: North 1950 West, Room 1020 C Multi Agency State Office Building - Salt Lake City, UT Fleet Forum Vehicle Services Center Conflicts of Interest Legislative Update, CNG and other news Utilization Telematics Vans in the State fleet Defensive Driver Training SLA Take-Home Agency Pools Questions and Answers

Vehicle Services Center and Conflicts of Interest Scott Bingham

Vehicle Services Center VSC Eric Burton Service Advisor ASE Master Tech Molly Bailey Toyota Service Advisor Paul Ferguson State of Utah Service Advisor 855-FLT-UTAH ( )

VSC Vendor Network Vendor Network –Prequalified through Purchasing Division Request for Statements of Qualification –Minimum Requirements »Agree to Negotiated Pricing »Training Certifications »Insurance »Industry Set Labor Hours »Pre-authorize everything!

VSC Authorization Process 1.Vehicle taken to a pre-qualified vendor 2.Vendor calls VSC for authorization and PO 3.VSC Techs negotiate service and give Vendor PO# for services 4.Vendor completes work, faxes invoice to VSC and works with agency to get the vehicle back into service 5.VSC turns invoice over to Accounting for payment

VSC Duties VSC –Authorization of Maintenance and Repair –Towing Services –General Questions –Vendor setup Fleet.Utah.gov –Vendor Network Tire and Service Fuel –Windshield Repair Replacement Procedures –Accident Reporting –Forms

VSC Questions Questions we are getting –Next required maintenance service isn’t matching the maintenance schedule. –Which vendors can we use. –Who are the contracted tire vendors in our location. –Do we need to call the VSC before taking the car in.

VSC Questions Questions we are getting –Next required maintenance service isn’t matching the maintenance schedule. –Which vendors can we use. –Who are the contracted tire vendors in our location. –Do we need to call the VSC before taking the car in. Vehicle is on a 7,500 mile PM schedule 41,000 miles was the last PM Next scheduled PM is at 45,000 miles Then 52,500 miles

VSC Questions Questions we are getting –Next required maintenance service isn’t matching the maintenance schedule. –Which vendors can we use. –Who are the contracted tire vendors in our location. –Do we need to call the VSC before taking the car in. What questions are you getting!

Conflicts of Interest

Legislative Update Sam Lee

Senate Bill 99 – Senator Jenkins No later than August 30, 2018, the division shall ensure that 50% or more of new or replacement division-owned state vehicles that are motor vehicles used for the transportation of passengers are motor vehicles with emissions that are equal to or cleaner than the standards established in bin 2 in Table S04-1, of 40 C.F.R (c)(6).

House Bill 196 – Representative Hutchings The attorney general may authorize [up to 28] law enforcement officers, as defined under Section , who are employees in the Office of the Attorney General to use a state issued vehicle for official and [personal] commuter use

HB138 Under Ground Storage Tank Amendments Requires the Division of Environmental Response and Remediation to charge an additional fee for an underground storage tank with an annual throughput rate of 70,000 gallons or less. Authorizes the Tax Commission to raise the environmental assurance fee to 13/20 cent per gallon on the first sale or use of petroleum in the state. The estimated fiscal impact per year to the State Fuel Network is more than $100,000 per year

Utilization of State Vehicles Sam Lee

Telematics in the State Fleet Sam Lee

Telematics in the State Fleet OBDII Connection $95 for the hardware $12 per month in cellular expenses

Why Do You Want Telematics? 1.Driver Behavior Speeding patterns Aggressive driving patterns 2.Vehicles Tracking 3.Idle Time 4.Monitoring Personal use 5.Utilization (days/hours used) 6.Dispatching

Large Vans in the Fleet Scott Bingham

Large Passenger Vans –2001 & 2005 large passenger van roll-over’s Agencies removed large passenger vans from fleet –State Risk Management Dual Rear Wheel Conversions European “Box Style” vans have been accepted with Executive Directors signature –Sprinter –Ford Transit –Nissan NV

Defensive Driving Test Scott Bingham

Defensive Driver Training DDT Risk Management required training every 2 years –Risk.Utah.gov With direct supervisor’s authorization –Inactivate driver in Fleet Focus –Deactivate PIN for Gascard fueling

General Housekeeping Gary Robertson

General Housekeeping Service Level Agreements Take Home Authorizations

Agency Pools Scott Bingham

Agency Pools

It’s Your Turn Q’s and A’s