Tutorial EBSCOadmin User Groups support.ebsco.com

In EBSCOadmin, a user group represents a department or division of your institution. One or more user groups can be set up for an account, but by default, the user group main is created for each institution and appears in the Current Group drop-down. Creating additional User Groups allow a site administrator to create a customized segment with alternate profiles, databases, authentication methods, and more. This may be useful for a number of reasons, such as segmenting out EBSCO usage within your institution or creating a test version of your EBSCO resources.

User Groups can be maintained, created, or deleted in the Site/Group Maintenance screen. To create a new user group, click the Site/Group Maintenance button found in the upper right corner of your EBSCOadmin account screen.

Click the Group sub-tab and select the Add a New Group link. In the fields provided, enter the Group ID and Group Name that you would like to use for your new user group and click Submit.

You will now see your newly created user group displayed on the Site/Group Maintenance Screen. Under the Modify Group column, click on the name of your new user group to see more customization options, such as adding a "Select Service" Version and Personalization options.

If more than one version of a Select Service Screen has been set up in your EBSCOadmin account, select the version that you would like displayed for your new user group from the “Select Service” Version drop-down list. Checking the Personalization Allowed box grants users access to My EBSCOhost to save searches, links, and set up alerts. Once you have made your desired selections, click Submit.

After creating a user group, the next step is to add a profile to the group. Profiles define the databases, collections, limiters, search screens, and other features that end-users see when using EBSCOhost. Multiple profiles can be created for any given user group. Profiles can be maintained, activated or deactivated in the Profile Maintenance screen, and can be added or changed across user groups. To add a profile to your new user group, select the new group in the Current Group drop-down list and click the Profile Maintenance link.

On the Profile Maintenance screen click the Add a New Profile link. Enter a Profile ID and Description. Next, select your desired interface, default language, and style for the new profile. Click Submit, then select the Back to Customize Services link.

The next step is to add databases to your newly created profile. To add databases, from the Choose Profile drop-down list, select the new profile.

Click the Databases sub-tab. Select to view Enabled, Disabled, or All databases from the Show drop- down menu. To enable your desired database in the profile, simply select On under the Enable All/Disable All column and click Submit. If you would like to include all databases, click Enable All.

User groups must be assigned an authentication method. For example, you can create a user ID and password combination specifically for users of your new group. To add a user ID and password for the group, select the Authentication tab and click the Add New User link.

From the Group ID drop-down list, select the new group. Enter the new User ID and Password. Click Submit. The list of User IDs/Passwords appears with the new User ID and Password displayed.