eVA User Group

Agenda 1. Spotlight Vendor: AVIA 2. New Director of Procurement Services 2. Supply Room Contract 3. Copy Center Paper Program 4. Reminders 5. Questions and Answers

Welcome Back! Katie Weaver was appointed the Director of Procurement Services

Supply Room Contract, WHY? Pressure from BOV and state government to show cost savings because of budget cuts Office supplies is our largest commodity Utilizing a cooperative UVA Contract Upper administration made decision that TSRC be a mandatory and exclusive source for office supplies because of the deep discounts the UVA contract offers.

Supply Room Contract – JMU specific punch-out catalog – Market Basket with specialized best value items (100 items we purchase the most) – Other items discounted at 20% – Price Matching – Next Day Delivery Target Date: February 1

Good News for Departments Better pricing on largest commodity Still using Pcard on all transactions under $5K Next day delivery Price matching with other vendors, quick turn around If you have documentation confirming TSRC does not have a similar or alternate item, then you can purchase from another vendor BUT KEEP ALL DOCUMENTATION because you will be asked to provide it. No minimum order fees No delivery fees Expect great customer service Toner can still be ordered from Dell for Dell printers

What Can Departments NOT Do? Point of sale to Staples, Walmart, etc. on anything you would code as and Purchase from other office supply vendors. Accommodate special needs of general office supplies from another vendor. BE PREPARED to explain why you made a purchase from another company. The VPs have given their support on this contract.

Copy Center Paper Program Lisa Rhodes, Copy Center Manager

Reminders All purchases under $5K should go on the Visa. Contract Vendor Showcase, February 25 10am-2pm at Festival SWaM Vendor Fair, August 4 Daniel’s now offering name badges Dell has a new state contract with a new number: UVA845196

Question and Answer Period Ask your questions!

Thanks for coming!