Outlook 2013 Web App (OWA) User Guide Durham Technical Community College

Table of Contents How to Logon Opening View Navigation Mail Contacts Calendar 2

Access your Outlook Web App (OWA) using: Open browser and type in URL in address line 3

Login into your Outlook Web App using your Username and Password 4

Opening View in IE 10 New Mail Button Folder pane Selected View Pane Selected message (highlighted) Navigation Bar User’s name Settings message Reading pane 5

Navigation Bar 6 Mail – for managing your mail Calendar – for managing Calendar People – allows you to create groups for sending messages Tasks – Current To do list

MAIL 7

Reading New Mail Button Folder pane Selected View Pane Selected message (highlighted) message Reading pane 8

Folder Pane 9 Create and Navigate between folders Favorites section: add frequently used folders from Name folder Use Drag and Drop

Folders - Inbox 10

Folders - Drafts 11

Folders – Sent Items 12

Folders – Deleted Items 13

Selected View Pane 14 Selected View Pane

15 The message displayed in the Reading pane is highlighted The blue bar indicates unread message The check mark indicates the message is being viewed The Red X is for Deleting the message The Flag allows you to mark the message for follow up

Selected View: Context menu 16 Right click on any message in this view to reveal the context menu Some options are: Delete Move: To move the message to other folder Flag for follow up

Reading Pane – Displays Selected Message 17 SubjectSender Recipient Message

Selected View: Message Status Bar All messages Unread messages Flagged messages All messages to recipient 18

Creating a New Message 19 Click the New Mail Button to generate a message. Form appears

…Creating a New Message… Add the Cc and Subject matter information if applicable Type your Message in the body of the pane Click on Send button if new message 20

Replying to Selected message (highlighted) message Actions 21

Replying to an Message: ( Before Clicking Reply ) 22

Replying to a Message: ( After Clicking Reply ) Add the Cc and Subject information if applicable Type your message in the body of the pane Click on Send button if new message Also have Discard & Insert options Send button 23

Replying to an Message To gain access to more commands, click the Window button in the upper right corner of the Reply message 24

Outlook Auto-saves Drafts 25 If you walk away in the middle of an , Draft notice will appear

People 26

People View New Contact Button Folder Pane Contact List view PaneSelected Contact View Pane Contacts menu bar Edit contact Delete contact 27

Contacts List Options Can list contacts by: First name Last name Company etc. Contact menu lists options: All contact types People Groups People search Contacts menu bar Contact list options 28

Adding Contacts To add contacts, click The following box appears Click on contact 29

Adding Contacts Complete the information requested Click + button to add information Click Save 30

Contacts View 31 Added Contacts

Contacts – Address Books 32 Groupwise Personal Address Book Groupwise Global Address Book

Adding Groups To add contacts, click The following box appears Click on group 33

Adding Groups cont. Type the Group name and Enter Type group member address Outlook populates as you type Type Enter Save group 34 Form for adding Groups

View Added Group Added Group 35

Contact Menu Bar Views 36

Sending Group s Click on Mail icon 37

Sending Group s ( View after clicking on mail icon) Complete Subject Type Click Send Note: The To address is already filled in 38

Calendar 39

Managing Calendar Outlook has the following calendar views: Day Work Week Week Month 40

Monthly Calendar view 41

Weekly Calendar View 42

Work Week Calendar View 43

Daily Calendar View 44

Scheduling a Calendar Event 45 Click New Event Enter Event Information in the form that appears

Scheduling Repeat Options 46 Repeat Options To add attendees Click + Sign

Scheduling a Calendar Event: Attendees 47 Select attendees by clicking + sign Can select individuals or groups Click OK

Scheduled Event Calendar Entry 48 Received request to Join event

Tasks 49

Tasks View – For Adding Tasks 50 Click to add New Tasks

Tasks + Flagged Items 51 Flagged Items

Tasks 52

Basic Navigation 53

Navigation Bar - Signing Out 54 Click down arrow to Sign out of OWA

Navigation Bar - Settings Refresh your view - check for new messages Set automatic replies to Out of Office setting Display settings – modify default view of OWA layout Change Theme – change the background theme of your OWA window within browser Settings 55

Settings: Automatic Reply for Out-of Office 56

Automatic Reply for Out-of Office (John Doe’s Out-of-Office to Ned) 57

Out-of-Office – Your Automatic Update Reminder 58 Automatic pop-up reminder

Display Settings – Message List 59 Message List: Layout Preview Text

Display Settings – Message List 60 Sender’s Name on Top

Display Settings – Message List 61 Subject on Top

Display Settings – Reading Pane 62 Reading Pane: Layout

Show Reading Pane on Right 63

Show Reading Pane on the Bottom 64

Show Reading Pane on the Bottom 65

Settings – Change Theme 66 Select Theme Click OK to change Theme

Change Theme 67 New Theme

Settings - Options 68

Recommended Browser Listing 69

Recommended Browser Listing cont. 70

Frequently Asked Questions (FAQs) 1.Are we migrating the that is currently on GroupWise? 2.What about Calendars and Events? 3.Will “shared files” continue to work? 71

FAQs 4. What do I need from you? “It is time to do some fall cleaning.” Time to clean up your box. Rules of thumb, if it’s over a year old, delete it. (Of course if it is important, you may keep it.) Then review your less than a year old s, especially with attachments. s with important attachments; Save to new desktop folder. Empty your GroupWise “Trash” and “Junk Mail.” 72

FAQs 5. What about my Archive? 6. What password will we use? 73