SharePoint Overview

Quick Introduction General Overview Sites Communities Content Break Search Insights Composites Q&A Session Agenda

2 nd Wednesday of the Month –9:00 – 11:30 AM SharePoint resources and links Meeting Schedule Past User Group Presentations This Presentation Next Meeting – 6/9 –SharePoint for the Internet 2007/2010 Minnesota SharePoint User Group

SHAREPOINT OVERVIEW

Microsoft SharePoint 2010

SharePoint Key Concepts Modular system Acts as a repository for storing and managing content (documents, web) Accessing content from other systems (data, web services) Provides a secure environment for users and content Can be customized / configured (layout, look and feel, functionality) to meet many different scenarios All accessed via a browser

SharePoint Team Services SharePoint Portal Server 2001 Windows SharePoint Services 2.0 Microsoft SharePoint Portal Server 2003 Windows SharePoint Services 3.0 Microsoft Office SharePoint Server 2007 SharePoint Evolution

And now in 2010:

New Enabling Technologies More SharePoint 2010…

Internet/Extranet New in 2010

Microsoft Enterprise Search (Requires SharePoint Server 2010 and SharePoint Enterprise CAL)

IntranetExtranetInternet Core Audiences Intranet Internal employees Extranet Customers Partners Internet External web users SharePoint-The Core of a Web Strategy

How is SharePoint Used?

Corporate Intranet Communication Documents Organizational Information

Project Team Collaboration Teams Projects Documents Tasks Alerts

Extranet Partner Collaboration Content Management Secure Content Profiles Private Channel

Process Improvement / Automation Workflow Digital Forms Auditing

Internal Social Networking “Facebook” for the Enterprise Profile Skills Interests Blogs Wiki’s

Business Intelligence Dashboard Performance Management Secure Content Analysis KPI’s

Search a Product Catalog Content Management Search Facets

Corporate Website Communications Content Management Brand / Design Flash

Website / Online Marketing Content Management Database Profiles Commerce Analytics

Product Marketing Website Content Management Database Profiles Analytics

Social Computing Website Content Management Brand / Design Social Database Profiles

The “One Stop Shop” Role Based Portals Database Documents People Composite

Knowledge Management Database Documents People Workflow Digital Assets Interactive

SharePoint Online IntranetInternet/Extranet New

Office has been dropped from the product name – NOT from the story. Continued “Better Together” story for Office Client and SharePoint Additional investment in server versions of Office Client Applications (Visio, Access) Office Clients available in the web browser: Where did “Office” go? “Office Web Apps”

Out of the box functionality SharePoint Designer Visual Studio “Services” –Forms –Excel –Access –Visio 3 rd Party Add-ons and Utilities Building Solutions with SharePoint

2010 is a BIG release Team Services SharePoint Portal Server 2001 WSS V2.0 SharePoint Portal Server 2003 WSS V3.0 Microsoft Office SharePoint Server 2007 SharePoint Foundation 2010 SharePoint Server 2010

SharePoint Core Features Sites Lists / Libraries Web Parts Pages Alerts Versioning Metadata Workflow Security

SharePoint Foundation 2010 Ribbon UI SharePoint Workspace SharePoint Mobile Office Client Office Web App Integration Standards Support Blogs and Wikis Business Connectivity Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS

SharePoint Server 2010 Ribbon UI SharePoint Workspace SharePoint Mobile Office Client Office Web App Integration Standards Support Tagging, Tag Cloud, Ratings Social Bookmarking Blogs and Wikis My Sites Activity Feeds Profiles and Expertise Org Browser Enterprise Content Types Metadata and Navigation Document Sets Multi-stage Disposition Audio and Video Content Types Remote Blob Storage List Enhancements Social Relevance Phonetic Search Navigation FAST Integration Enhanced Pipeline PerformancePoint Services Excel Services Chart Web Part Visio Services Web Analytics SQL Server Integration PowerPivot Business Connectivity Services InfoPath Form Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS

SITES

The basic capabilities required to use SharePoint sites to engage employees, partners and customers in an effective manner, both inside and outside the firewall On the old wheel: Part of the core Platform Services What are Sites?

SharePoint Sites Single Platform Anywhere Access Rich User Experience

Formerly in Word, Access, Excel, PowerPoint Context aware menus Now available in SharePoint: Ribbon

Take lists, libraries, and files offline Syncs differences Formerly Groove: Workspace

Native Client for Windows Mobile devices Mobile SDK for developing custom mobile experiences Mobile Access multiple sites and libraries View and sync libraries easily Access your content offline SharePoint Workspace Mobile

Rich experience in the browser Supports co-authoring of Office Client Documents Cross Browser Support Office Web Application

COMMUNITIES

The ability to easily access expertise and interact with other people in new and creative ways across the enterprise through both formal and informal networks On the old wheel: Formally known as Collaboration What are Communities?

SharePoint Communities Participation Anywhere Social Connections Informal Knowledge

Enhanced! Status Updates Org Chart Activity Feeds Tags & Notes My Sites and Profiles

New! Tag items with keywords Rate list items Note Board Tags, Notes & Ratings

Improved! What you’d expect from a blog Better navigation for Wikis Blogs & Wikis

CONTENT

The facilities for the creation, review, publication and disposal of content including conforming to defined compliance rules, whether the content exists as traditional documents or as Web pages. SharePoint 2010’s content-management capabilities include document management, records management, and Web-content management. On the old wheel: Formally known as Content Management What is Content?

SharePoint Content Management Efficiency Flexibility and Compliance User-centric

Centrally defined taxonomy/terms: Now available across site collections: Content Types Site Columns Unique Document IDs Metadata Navigation Metadata

New Media Web Part Easily add video/audio Upload or find content instead of copy & pasting URLs Video Streaming

Manage multiple documents at once Can be managed as a content type Document Sets

Available after activating site feature Supports renaming and moving of content based on content type/properties Rule-based routing: Document Routing – Content Organizer

SEARCH

With more content existing online and multiple people collaborating on such content, it is critical that people can quickly and easily locate relevant content across SharePoint lists, sites and external systems and data sources, such as: file shares, Web sites or line-of-business applications. On the old wheel: Also known as Search What is Search?

SharePoint Search Enterprise Deployment Knowledge Amplification Better Answers, Faster

Wildcard *.wildcard It is about time. Wildcard Searching

Search Result Refinement (AKA: facetted search) Related Searches Previews / Thumbnails (with FAST) Sort on Social Distance Improved Search Results

INSIGHTS

Information workers need the ability to not only rapidly deliver and share information that is critical to the success of the business but also to turn raw data into actionable conclusions and to drive business results through sharing data- driven analysis. On the old wheel: Business Intelligence What are Insights?

SharePoint Insights Organizational Effectiveness Decision Making Data interaction

Excel Services (enhanced) PowerPivot Visio Services Performance Point Chart Web Part Business Connectivity Services The New BDC Two-way updates! Access Services Lots of new toys

Use Excel Services when an end user or analyst wants to share content with multiple persons across an organization. It provides a mechanism for taking authored content in Excel 2010 and making it available in a browser. Excel Services is also used when an end user or analyst has generated a model that can be widely used (such as a mortgage calculator). In both cases, Excel Services lets the author publish targeted content without making the underlying intellectual property available to consumers. Excel Services

You can combine native Excel 2010 functionality with the PowerPivot Add-in in-memory engine to allow users to interactively explore and perform calculations on large data sets. Use Excel and PowerPivot Add-in when you want to quickly manipulate millions of rows of data into a single Excel workbook for ad-hoc reports. Excel Services with PowerPivot

Excel Services and PowerPivot

Use Visio Services to build a visual representation of your business structures that are bound to data. Examples include processes, systems, and resources. An engineer can use the visualization to create data-bound objects to represent a process. Visio Services

Use PerformancePoint Services for creating dashboards, scorecards, and key performance indicators (KPIs) that help deliver a summarized view of business a performance. The dashboard is a point of entry to drill-down analysis for driving agility and alignment across an organization. PerformancePoint Services gives users integrated analytics for monitoring, analyzing, and reporting. Performance Point

COMPOSITES

Business users of all roles need the ability to quickly create customized solutions without involving corporate IT in each request. At the same time, the IT staff needs the capability to empower business users to create these applications while ensuring the environment’s stability and availability. On the old wheel: Portals What are Composites?

SharePoint Composites Solution Deployment Data Connectivity User-Driven Solutions

Rapidly create no-code collaborative solutions: –Browser-based customizations –SharePoint Designer 2010 –Out of the box workflows –Forms Services –Visio Services –Access Services –BCS and External Lists Composites in 2010

Upload SharePoint solutions to a site collection without server/farm admin rights! Limited set of code access Can be restricted and throttled by administrators Sandbox Solutions

SharePoint Server 2010 Ribbon UI SharePoint Workspace SharePoint Mobile Office Client Office Web App Integration Standards Support Tagging, Tag Cloud, Ratings Social Bookmarking Blogs and Wikis My Sites Activity Feeds Profiles and Expertise Org Browser Enterprise Content Types Metadata and Navigation Document Sets Multi-stage Disposition Audio and Video Content Types Remote Blob Storage List Enhancements Social Relevance Phonetic Search Navigation FAST Integration Enhanced Pipeline PerformancePoint Services Excel Services Chart Web Part Visio Services Web Analytics SQL Server Integration PowerPivot Business Connectivity Services InfoPath Form Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS

IT Pro Investments IT Productivity Deployment Flexibility Scale with Governance

Developer Investments Solution Hosting Deployment Platform Developer Productivity

Q & A

Arpan Shaw’s SPC09 presentation… SPC09 Beta book References

A key element to your success.