BePunctual Employee Time & Attendance (T&A) System User Guide

Group Punch Station Software Tasks Checking and Printing Who’s In/Out Today Employee Punch In/Out Employee Punch In/Out with Remarks Contacting the Administrator

Group Punch Station Software Checking and Printing Who’s In/Out Today On the Sign In Page, click the < Who’s In/Out to show the Who’s In/Out Page To check the employee attendance, click on one of the option: – Who’s In – Who’s Out – Who’s In/Out – Who’s Not In Click Refresh to refresh the view To print the current screen, click Print

Group Punch Station Who’s In/Out Page

Group Punch Station Software Employee Punch In/Out 1.In the Sign In Page, employee signs in with his Punch ID, or Punch ID and PIN, or his fingerprint 2.If the employee has not punched in today, the software will automatically punch in for him. 3.If the employee has already punched, the software will automatically punch out for him.

Group Punch Station Sign In Page

Group Punch Station Punched In/Out Page

Group Punch Station Software Employee Punch In/Out with Remarks 1.In the Sign In Page, employee signs in with his Punch ID, or Punch ID and PIN, or his fingerprint 2.If the employee has not punched in today, the software will automatically punch in for him. 3.If the employee has already punched, the software will automatically punch out for him. 4.Click Remarks to show the Enter Remarks Page 5.Enter the remarks and press OK

Group Punch Station Enter Remarks Page

BePunctual Server Software Tasks Checking today’s employee attendance Viewing an employee attendance history Recording employee approved leave Checking employee leave Generating employee reports

Server Software Checking today’s employee attendance Run the Server Software Click Today Tab Click Staff or Staff Type Radio Button Select the staff or staff type Select one the option: – Who’s Not In – Who’s In – Who’s Out – All

Server Software Checking an employee attendance history Run the Server Software Click Punch Cards Tab Click Staff Radio Button Select the staff name Select the period

Server Software Recording employee approved leave Run the Server Software Click Approved Leave Tab Click Add Enter the leave details

Server Software Checking employee leave Run the Server Software Click Approved Leave Tab Click Staff Radio Button Select the staff Select the period

Server Software Generating Employee Reports Run the Server Software Click Reports Select the report required NOTE: To automatically generate and out the reports, use the BePunctual Automator Software

Database Backup BePunctual automatically backup the database once a day on the computer running the BePunctual Server software In the event that the data is corrupted due to improper shutdown of the computer, when you run the BePunctual Server software, you will see the message “Fail to initialize database” error message Follow the instructions in the next page to recover the yesterday data

Database Recovery Restart the computer Log on Windows as a administrator Run Control Panel -> Administrative Tools -> Services In the Services Window – Select “Aquarius Soft BePunctual Server Service”, right click on it and select Stop – Select “Aquarius Soft BePunctual Automator Service”, right click on it and select Stop Open the data folder at – (For Vista) C:\ProgramData\Aquarius Soft\BePunctualS\Autobackup – (For XP) C:\Documents and Settings\All Users\Application Data\Aquarius Soft\BePunctualS\Autobackup Rename all files in the folder from *.bpd.bak to *.bpd Copy all files into the following folder and replacing the existing files – (For Vista) C:\ProgramData\Aquarius Soft\BePunctualS\Autobackup – (For XP) C:\Documents and Settings\All Users\Application Data\Aquarius Soft\BePunctualS\Autobackup In the Services Window – Select “Aquarius Soft BePunctual Server Service”, right click on it and select Start – Select “Aquarius Soft BePunctual Automator Service”, right click on it and select Start Run the BePunctual Server software