On & Off Campus: The Do’s and Don’ts Employment

* The rules for F-1 and J-1 employment are similar. * J-1s need to follow directions given to you in an from Jeff Cox. *Sponsored J-1 students will need permission from sponsor to seek employment(RIT, Fulbright CBIE, SACM, MESCyT, etc.).

*Do Not Work, off-campus, unless specifically authorized by a DSO/RO or ARO or the Immigration service. * Authorization = new I-20 or a new DS2019 * Authorization BEFORE beginning employment

On-campus * Work is allowed without special permission for students in F-1 status for up to 20 hours per week when school is in session. * J-1 students must obtain sponsor approval before being eligible to work on campus * And up to 40 hours per week during official school breaks if you are maintaining status and if SEO allows *

Steps before taking a position: * Ensure that you are currently registered for 12/9 credit hours or more. * Find a position on campus. * Read the section on SEO Employement Eligibility Card Requirements before going to the SEO officeSEO Employement Eligibility Card Requirements * J-1s fill out the J-1 employment Authorization form Steps before taking a position: Be registered for 12/9 credit hours or more. Find a position on campus. Read the section on SEO Employement Eligibility Card Requirements before going to the SEO office SEO Employement Eligibility Card Requirements J-1s fill out the J-1 employment Authorization form

* Get a job offer offer-letter *I-9 Verification Process: Complete the I-9 form. Log-on to I-9 Express by going to Save the information * Take your original required documents (I-20, DS2019, Passport, I-94 Information) to the Student Employment Office to fill out the remaining part of the I-9 formrequired documents

In order to continue working on campus, you: MUST have a social security number. Documents you need in order to apply for SSN: * Hire Form * A completed Social Security Application form * Passport, I-20/DS2019, visa, * I-94 number Access: www. CBP.gov/I94www. CBP.gov/I94

* Get a Hire Form from your employer. * Bring this Hire Form to ISS * Get the hire form stamped and signed * Go downtown to apply for a social Security number (SSN) with all your immigration documents There will be an Enumeration Event on September 13 from 7:00 am – 1:00 pm. Bus transportation will be provided

* J-1 Students must get permission for on- campus employment from sponsor or ISS * Go to ISS’ web site – Under ISS forms you will find :J-1 Work Authorization Request FormJ-1 Work Authorization Request Form

* ISS will you with registration information for SSN event

* You will be given a Social Security Application form to fill-out. * You MUST list your name on line 1 of the application EXACTLY as it appears on your I-20, visa and passport biographical page to avoid delays in processing your application.

* Must have on-campus job to apply for a social security number. * Students who accept employment at RIT must be willing to fulfill the commitment to their employer. * If circumstances change and you are no longer able to work, Give your employer a minimum of 2 weeks notice

* If you travel downtown on your own, please request a receipt confirming submission of your application * Paychecks will be distributed through the ISS office until you get your SSN card. * Failure to apply for a social security number will result in termination of your employment. And – RIT will be fined

There are three types of off-campus employment: Curricular Practical Training (CPT) (AKA coop) Optional Practical Training (OPT) Academic Training (AT) For all types, you must first have been enrolled full time for a full academic year (9 months).

* Some Bachelor Degrees require coop, some don’t. * Not all departments allow CPT/AT, and each department has different policies. * Remember: 9 months or 1 academic year in status before you can work off campus * Make an appointment with International Student Services as soon as you have registered for CPT. Bring a copy of your job offer letter showing the company name, address, start and end date. * We will then issue you a new I-20/DS2019 with CPT/AT authorization so you can legally work for your CPT employer.

* Bring your job offer letter to ISS to get authorization for CPT as soon as you have registered for CPT. * J-1 approval process is different Do NOT start working until ISS issues you a new CPT I-20. Working without authorization is illegal

* OPT = 12 months work authorization in your field of study after you graduate. * OPT authorization is granted by USCIS To be eligible: * You must have used less than 12 months of full-time CPT. * You do not need a job offer, but once you are approved for OPT, the 12 months will begin, whether or not you actually find work. Unemployment is limited to 90 days.

* Academic Training (AT) (after graduation) can be authorized for as many months as the J-1 has been attending school as a full time student – however never more than 18 months – remember this is pre- and post completion * Must obtain sponsor approval before beginning * Must have a job off er before program ends * Remember the approval process

* ISS offers OPT workshops for F-1 students every quarter – a schedule of upcoming workshops will be sent via your RIT . * Plan on attending an OPT workshop 1 or 2 semesters before you graduate to get all your questions answered. * There will also be J-1 Academic Training workshops stay tuned

* All off-campus work requires authorization. * This includes volunteering or working for free. * The only exception is for jobs where no one is ever paid (example: volunteer food server at a church soup kitchen for the poor). * If you are doing something that another person could be doing for pay, it is work and needs authorization/permission from ISS.

* NY State and Federal Taxes will/should be deducted by your employer and sent to the government. You must file a tax return every year. * Social Security tax and Medicare tax should not be deducted from your paychecks * We offer on-line software and several work shops for filing taxes prior to the April tax return filing deadline.

An Introduction to GLACIER for International Student Employees

* The United States has different rules on how to tax International Employees * GLACIER is the tax software that RIT uses to manage the taxation of our International Employees * GLACIER is an online system, you can get on it from any device that has internet access

* If you get a job on campus you will need use GLACIER to be sure RIT is following the rules of the United States government * You could be eligible to be Tax Exempt Certain countries have agreements with the United States allowing their citizens to work and NOT have taxes taken out of their pay

* When you start your job on campus Keithaleen Jones will send you 2 s 1. #1 will have detailed instructions on how to use GLACIER * It will come from 2. #2 will have a temporary username and password for you to use to login to GLACIER * It will come from * Read these 2 s very carefully - they will include everything you need to complete GLACIER

* If you are confused about anything, need help, or have questions PLEASE contact Keithaleen Jones! * You are always welcome to go visit Keithaleen Jones in the Payroll Office: Eastman Hall (building #1) – the tall building across from the SAU * Next door to the Registrar’s Office (where you got your ID card) * Ask to see Keithaleen Jones

* Call: (585) * Visit: Payroll Office Eastman Hall Room 1160