Manage Teacher and Student Records Update Student Records

Process Flow

C1-SR01:Update Student Records Description: –This function allows teacher to add or update students’ personal information Granted Role: –Class Teacher, School Administrator – Student Records, School Registrar

Menu Path: –Campus Community > Personal Information (Student) > Add/Update a Person –Campus Community > Personal Information (Student) > Biographical (Student) > Emergency Contacts –Campus Community > Personal Information (Student) > Health Information (Student) > Medication and Allergies –Campus Community > Personal Information (Student) > Health Information (Student) > Special Needs (Student) –Records and Enrollment > Career and Program Information > Student Program/Plan C1-SR01:Update Student Records

How to use the system 1.Navigate to the screen via menu path 2.Search for a particular student 3.Update student’s existing data 4.Save Refer to Online Help for more details

Search for a student 2. Enter search parameter and click the Search button. Here, we search by i.Birth Certificate ID or ii.National ID (IC Number) 1. Navigate the menu path

Student Record 3. Student record is displayed There are many information displayed such as: Person Information Biographical History National ID(IC) Address Contact Citizenship Today we will cover: Address Contact Emergency Contact Medication & Allergies Special Needs Details Change in Academic Program/Plan

Update Student’s Address 1. Click the Addresses link to update the current address or add new address.

2. If you wish to update, click an address type E.g. Home 3. You also can add additional address, e.g. Business (as Parent’s office) Update Student’s Address

4. Edit the desired information of the address to the respective field. Update Student’s Address

Add Student’s Contact here Update Student’s Contact

Select different type of contacts, e.g. Home = Home number Main = Main parent’s number Business = Parent’s office number Update Student’s Contact

1. Navigate the menu path 2. Click on the “+” icon to add more Emergency Contact 3. Fill in student’s emergency contact details Update Student’s Emergency Contact

Student’s Medication and Allergies Details 1. Navigate the menu path 2. Enter student’s medication and allergies details

1. Navigate the menu path 2. Enter student’s special needs details Student’s Special Needs Details

Types of special needs

Update Student’s Program/Plan When to change Student’s Program: Streaming Year 8 to Year 9: GEP Art, GEP Science, GEP Express, AEP, SAP, SNP, SEP Change in Student’s Program

List of Academic Program(1) Academic Program CodeDescription PRESC Pre-School PRMRY Primary SCCCR Common Curriculum SCGEE General Education Program Express SCGEA General Education Program Arts SCGES General Education Program Science SCAEP Applied Education Program SCSAP Special Applied Program SAPED Special Applied Program Diploma SCSEP Specialized Education Program SCSNP Special Needs Program

List of Academic Program(2) Academic Program CodeDescription SSCCR Sports School Common Curriculum SSGEA Sports School General Education Program Arts SSGES Sports School General Education Program Science SSAEP Sports School Applied Education Program SFART Sixth Form Arts SFSCI Sixth Form Science

1. Navigate the menu path Update Student’s Program/Plan

2. Select Program Change to stream the student or change the student program Update Student’s Program/Plan

3. Select the program to be channeled Update Student’s Program/Plan

4. Select the Admit Term Update Student’s Program/Plan

5. Click Student Plan tab Update Student’s Program/Plan

6. Select the Academic Plan Update Student’s Program/Plan

When to change Student’s Plan: Progression Students progress to next academic plan. For eg. Year 1 to Year 2 Year 9 SAP to Year 10 SAP with 6 specialisations (Hospitality, Business Administration, Sports & Leisure, IT User, Creative Media Production, Art & Design)

1. Navigate the menu path Update Student’s Program/Plan

2. Select Plan Change to progress student to next plan Update Student’s Program/Plan

3. Click on Student Plan tab Update Student’s Program/Plan

4. Select the Academic Plan Update Student’s Program/Plan

1. Navigate the menu path Update Student’s Class Section

2. Select Data Change to update class section Update Student’s Class Section

3. Click on the Student Details tab Update Student’s Class Section

4. Edit the new class section assigned to the student Update Student’s Class Section

End of Presentation Thank You