Student Attendance – Elementary Campus Research & Evaluation Department Presented by Olga Garcia, Coordinator of PEIMS/Application Support Reference: TEA’s Student Attendance Accounting Handbook

Student Attendance Requirements Entry Student Attendance Mandatory by the Texas Education Agency FEC Local Policy Elementary 10:00 AM and 1:00 PM (for PK-PM) Elementary take attendance by homeroom Entry Student Attendance Using online system-Teacher Access Center Backup system - paper copy class roster

Student Attendance Teacher’s log in account Individual user account and password User accounts can not be shared System timeout due to inactivity (new) Change passwords (180 days) Access system using Harlingen CISD’s Teacher Access Center web page

Student Attendance Documentation – Reports Student Detail Reports Campus Summary Reports District Summary Reports Additional Reports - Reconciliation of Teacher's Roster Information and Attendance Accounting Records 2.3.4 1st and 4th six week reporting periods

Student Attendance Additional Audit Documentation Grade books Campus daily absence reports Campus attendance slip Board Approved activities Health Care Professional Appointments Additional items as listed on the Student Attendance Accounting Handbook

Student Attendance Why is this important? Students receive quality education We need to follow the rules Account for student funding Be prepared for audits School Report Card Awards and Recognitions

Student Attendance Audits Texas Education Agency audit External Auditor District Audit

Student Attendance First Day Attendance Log into the system prior the first day Identify ‘No Show’ students Establish enrollment counts Clean up class rosters No absences on the first day of school

Student Attendance Resources Questions and Answers Thank you – Texas Education Agency website - HCISD’s Research & Evaluation - HCISD’s Teacher Access Center - Campus Office Staff Questions and Answers Thank you