Manage Student Progression Manage Progression Requirement

Description: –This function allows student registrar to view progression requirement set by Ministry of Education. Granted Role: –School Student Registrar Menu Path: –Records and Enrollment > Term Processing > End of Term Processing > Manage Progression Requirement

How to use the system 1.Navigate to the screen via menu path 2.Search for a particular value 3.View progression requirements Refer to Online Help for more details

View Progression Requirement 1. Navigate: Records and Enrollment > Term Processing > End of Term Processing > Manage Progression Requirement 2. Find existing Academic Plan

View Progression Requirement 3. Student Registrar can only view detail of the progression requirement

Manage Student Progression Student Progression Update

Description: –This function allows the teacher to progress student where there is no change in academic program but change in academic plan(year), for e.g. from year 1 to 2, from year 7 to 8, from year 9 to 10, etc. Granted Role: – School Student Registrar Menu Path: – Records and Enrollment > Term Processing > Manage Student Progression –Records and Enrollment > Career and Program Information > Student Program/Plan

Attendance Stats Calculation As a prerequisite, user will need to run Attendance Statistics Calculation Process before proceeding to progressing students Navigation: Curriculum Management > Attendance Roster > Process > Attendance Stats Calculation Refer to Online Help for more details:

How to use the system 1.Navigate to the screen via menu path 2.Add a New Run Control ID 3.Run Manage Student Progression Process 4.Verify the students’ progression details Refer to Online Help for more details:

Verify Student Progression Details Flow Chart Run Manage Student Progression

Add a New Run Control ID 3. Enter new Run Control ID and click Add button 2. Click on Add a New Value tab 1. Navigate: Records and Enrollment > Term Processing > Manage Student Progression

Select Academic Career 4. Click the Academic Career look-up button to select the career that need to be progress

Select Campus 5. Click the Campus look-up button to select your campus

Select Term 6. Click the Term look-up button and select the end of term as students are only progressed at the end of the term

Select “From” Academic Program 7. Click the Academic Program look-up button in “From” table and select the academic program

Select “From” Academic Plan 8. Click the Academic Plan look-up button in “From” table and select the current academic plan that need to be progress

Select “To” Academic Program 9. Click the Academic Program look-up button in “To” table and select the academic program

Select “To” Academic Plan 10. Click the Academic Plan look-up button in “To” table and select the new academic plan for next term

Start Progression Process 11. Click on “Run” button to run the student progression process

Start Progression Process 12. Ensure the “Student Progression PRCS” is checked and click on “OK” button

Start Progression Process 13. Click on “Process Monitor” link to view the status of student progression process

Check Progression Status Check for process name MOE_PR_MSP 14. Click “Refresh” button at interval time until the Run Status change to “Success” and Distribution Status change to “Posted”

Check Progression Status 15. Click on “Details” link once the Run Status is “Success” and Distribution Status is “Posted”

Check Progression Result 16. Click on “View Log/Trace” link to view the log file

Check Progression Result 17. Click on.log link to view the progression result

Progression Result 18. This is the progression result page. It also shows the number of student that is successfully progress and unsuccessful number of student with its reason.

Run Manage Student Progression Flow Chart Verify Student Progression Details

Search Student ID 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Search using the Student’s ID

Verify Student Program 3. Ensure that: - Effective Date should be a day before the start of the term - Program Action should be PLNC (Plan Change) - Academic Program should be the same program

Verify Student Plan 4. Ensure that: - Academic Plan should be next year plan

Manage Student Progression Student Track Allocation

Description: –This function allows student registrar to upload student progression file and verify details of progressed year 8 students Granted Role: –School Student Registrar Menu Path: –Reporting Tools > Query > Query Viewer –Records and Enrollment > Term Processing > Student Track Allocation –Records and Enrollment > Career and Program Information > Student Program/Plan

How to use the system 1.Generate the list of Year 8 students 2.Create CSV(Comma delimited) file containing students’ track allocation details 3.Navigate to the screen via menu path 4.Add new Run Control ID value 5.Upload the CSV file 6.Verify the students’ track allocation details Refer to Online Help for more details

Upload Students Track Allocation File Verify Student Track Allocation Details Flow Chart Generate List of Year 8 Students Create CSV File

Generate List of Year 8 Students 1. Navigate: Reporting Tools > Query > Query Viewer 2. Enter: MOE_PR_SECS for Secondary schools MOE_PR_SPRT for Sport schools then click on Search button

Generate List of Year 8 Students 3. Click on Excel to download the list

Generate List of Year 8 Students 4. Select the Academic Institution and Campus, then click View Results

Generate List of Year 8 Students 5. Select the Open With Microsoft Excel and click on OK

Upload Students Track Allocation File Verify Student Track Allocation Details Flow Chart Generate List of Year 8 Students Create CSV File

1. Enter the students’ Academic Program and Academic Plan for the following year in the next two column

Create CSV File 2. Delete the Name column Note: Remove the row of Retained students from the list

Create CSV File 3. Save file as CSV (Comma delimited) type

Upload Students Track Allocation File Verify Student Track Allocation Details Flow Chart Generate List of Year 8 Students Create CSV File

1. Navigate: Records and Enrollment > Term Processing > Student Track Allocation 2. Click on Add a New Value tab 3. Enter a new Run Control ID then click on add Upload Students Track Allocation File

4. Select the Academic Career, Campus and End of Term 5. Upload the.CSV file 6. Click the Run button

Upload Students Track Allocation File 7. Ensure the box is checked, then click on OK

Upload Students Track Allocation File 8. Click the Process Monitor to check the status of the upload Note: Take note of Process Instance number

Upload Students Track Allocation File 10. Click Refresh at interval times 9. You should see that: i.Run Status: Queued and ii.Distribution Status: N/A

Upload Students Track Allocation File 12. Click on the Details link 11. Click Refresh at interval times until i.Run Status: Success and ii.Distribution Status: Posted

Upload Students Track Allocation File 13. Click on the View Log/Trace link

Upload Students Track Allocation File 14. Click on the.log file to view the summary of the uploads of students

Upload Students Track Allocation File 15. Summary of processed, success and error rows

Upload Students Track Allocation File Verify Student Track Allocation Details Flow Chart Generate List of Year 8 Students Create CSV File

Verify Student Track Allocation Details 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Search using the Student’s ID

3. Select any one of the student’s Secondary Academic Career Verify Student Track Allocation Details

4.Ensure that: Effective Date should be a day before the start of the term Program Action should be PRGC (Program Change) Academic Program should be the new program Admit Term should be the new term of the year

5. Ensure that: Academic Plan should be Year 9 plan Verify Student Track Allocation Details

End of Presentation Thank You