Cooperating Technical State (CTS) Statewide Mapping… North Carolina’s Pioneering Effort John Dorman, Program Director, NC CTS Flood Mapping Program Tim McCormick, P.E., FIP Program Manager, Dewberry & Davis LLC

Background

NOTE - Six storms (Bertha, Fran, Bonnie, Dennis, Floyd & Irene) have impacted or made land fall on the North Carolina coast in the last five years HURRRICANE DENNIS Aug 30 - Sept 4 HURRRICAN FLOYD Sept HURRRICANE IRENE Oct

Why North Carolina Undertook This Project l State’s vulnerability to hurricanes and flooding 4 14 federally declared disasters since Hurricane Floyd damages = $3.5 billion 4 4,117 uninsured/under-insured homes destroyed as result of Hurricane Floyd

Why North Carolina Undertook This Project (Continued) l Hurricane Floyd revealed flood hazard data and map limitations l Age of State’s FIRMs 4 55% at least 10 years old 4 75% at least 5 years old l FEMA’s mapping budget is finite 4 State receives only one updated flood study per county per year l Many counties and communities lack resources to take on this responsibility l Accurate, up-to-date flood hazard data information crucial to protect lives and property

State Strategies and Implementation

North Carolina’s Strategies l Establishment of Unprecedented Statewide floodplain mapping program l Designated Cooperating Technical State by FEMA l Partnership with (FEMA) and 16 other Federal Agencies l Develop program to collect accurate elevation data and develop flood data to produce FIRMs

Program Deliverables l High-resolution topographic data and accurate DEMs l Engineering basin studies l Base map data l Countywide digital FIRMs l State-of-the-art, dynamic IT infrastructure l Real-time flood forecasting and inundation mapping capability

Other Program Deliverables l Findings and analysis of LIDAR capabilities l Recommend standard for LIDAR accuracy l Implementing NSDI approach l Tailoring and implementing new FEMA scoping procedures l Testing telescoped post-preliminary procedures l Implementing new DFIRM standard l Developing Policy & Procedures Manual l Developing Higher Standards Guidebook for community officials

Direct Benefits from Program l USGS estimates b/c ratio of 3.5:1 l Current, accurate data for sound siting and design decisions l Use of updated data for floodplain management will reduce long-term flood losses l Updated data will alert at-risk property owners of the need for flood insurance l Faster, cheaper FIRM updates l More equitable flood insurance ratings through NFIP

Other Benefits of Program l Digital format allows for more efficient, precise flood risk determinations l Digital format will provide more timely updates for floodplain management l Digital format allows for use with GIS for analysis and planning l Digital Information System allows for online access 24 hours a day l DEMs will be useful for almost any engineering or planning applications

Program Approach/ Implementation l Develop Statewide: 4 Basin Plans through scoping process 4 Digital Elevation Models (DEMs) 4 Updated base maps (DOQs or better local base) 4 Updated flood data 4 Countywide DFIRMs u Digital distribution through State’s IT u Hard copy through FEMA’s MSC 4 State/local relationship for data sharing

Program Approach/ Implementation (Continued) l Phase I—Eastern 6 Basins initiated this year 4 Preliminary FIRMs for White Oak, Tar-Pamlico, and Lumber by Sept Preliminary FIRMs for Neuse, Cape Fear, and Pasquotank counties by Sept l Phase II—5 Basins initiated in FY Chowan, Roanoke, Yadkin, New, Catawba l Phase III—Final 6 Basins initiated in FY Broad, Watauga, French Broad, Little Tennessee, Savannah, Hiwassee

North Carolina River Basins—by Phase Phase I—blue Phase II—gold Phase III—green

Program Approach/ Implementation (Continued) l Design, develop, and implement dynamic IT infrastructure to analyze, maintain, archive, and disseminate flood maps and associated data for North Carolina Flood Mapping Program 4 Present and distribute mapping data, associated reports, and other Framework data layers to public via Internet 4 Final system design will be completed by June Operable system will be implemented by September 30, 2001

Program Approach/ Implementation (Continued) l Contracting approach for procuring engineering and mapping services 4 Qualifications-based selection 4 Greenhorne & O’Mara Team 4 Watershed Concepts Team l Development of Mapping Activity Statements l Development of process to vet, resolve, and document program issues and establish policies l Established Program website for public 4 ncfloodmaps.com

Program Approach l Negotiating product specifications that meet State, FEMA, and client needs l Project management tools, such as: 4 GIS-based Scoping database 4 MS Project model 4 Collaborative Web site l Developing Policy & Procedures Manual l Developing Higher Standards Guidebook for community officials

Program Funding l In August 2000, North Carolina General Assembly allocated funding for first six river basins ($23 million) l Additional State funding from Partners ($2.75 million) l FEMA has contributed $6 million, as well as in-kind professional services l North Carolina is also working with other Federal partners to secure additional funding

North Carolina CTS Flood Mapping Program NC Center for Geographic Information and Analysis NC Geodetic Survey NC Division of Emergency Management Federal Emergency Management Agency OSBPM John Dorman, Program Director/Chair CTS Committee Program Manager State Floodplain Mapping Contractor Greenhorne & O’Mara, Inc. State Floodplain Mapping Contractor Watershed Concepts, Inc. Project Manager Mapping Coordination Contractor Dewberry & Davis LLC

Program Schedule l By end of State FY 2005 = Produce DEMs, updated flood data, and digital FIRMs for remaining 11 river basins l Enter “maintenance” phase in FY for first 3 river basins

Agreements/Tasking Process

Agreements versus Delivery Orders l Agreements: 4 Negotiated and signed by CTS Partners 4 Include overall MOA, funding agreements, and Mapping Activity Statements l Delivery Orders (DOs): 4 State contracting with private A/E firm(s) 4 DOs are mechanisms to complete work agreed to by CTS Partners under the Mapping Activity Statements

Memorandum of Agreement Funding Agreement No. 1 Mapping Activity Statement A MAS B Funding Agreement No. X MAS C MAS D MAS E MAS F MAS Hierarchy of Agreements

Memorandum of Agreement l Establishes formal overall partnership between State and Federal and local Partners l State, FEMA, and other Federal Partners will collaborate on flood hazard identification and post flood disaster hazard verification activities l Establishes CTS Committee l Signed by State and all Partners (9/15/00)

Funding Agreements l Written under “umbrella” of overall Memorandum of Agreement l Summarizes available funding sources and amounts for specific mapping activities l Ties funding to specific Mapping Activity Statements l Signed by all partners contributing funding to the relevant activities

Mapping Activity Statement l State and Partners developing Mapping Activity Statements for specific activities l References overarching Funding Agreement l Signed by State and all Partners contributing products, services, funding, and/or technical support to the activity

Mapping Activity Statement (Continued) l Also Specifies: 4 Scope 4 Period of Performance 4 Standards 4 Schedule 4 Products 4 Certification requirements 4 FEMA Technical Assistance and Resources 4 QA/QC Process 4 Subcontractors 4 Reporting 4 Point of Contact

Mapping Activity Statements Currently Being Developed AProject Scoping for Six Eastern River Basins* BInformation Management System CDigital Base Map for Six Eastern River Basins* DDigital Elevation Data Development for Six Eastern River Basins* EUpdated Flood Hazard Data and Digital FIRM Production for Six Eastern River Basins* *Future Mapping Activity Statements will be developed for the remaining Basins in the State

Mapping Activity Statements Currently Being Developed (Continued) FTechnology and Data Standards GReal-Time Flood Forecasting and Inundation Mapping HInter-Agency Coordination **Will be used to execute separate MASs for specific flooding disasters **Post-Flood Hazard Verification (Template)

Project Components l Scoping l Map Production l Community Review

Scoping l Research/inventory all available elevation, flood hazard, and digital base map data l Assess existing flood hazard data on effective FIRMs l Determine appropriate technical method for developing up-to-date flood hazard data and establishing priority level

Scoping (Continued) l Conduct outreach activities to determine needs for updated FIRMs l Identify data that need to be developed or acquired l Determine proposed scales, paneling scheme, and format for digital FIRM production

Map Production l Updated engineering analyses and floodplain mapping l State has contracted with private- sector firm(s) to conduct this work l Work will include: 4 Conducting flood hazard analyses and producing updated digital FIRMs 4 Designing and implementing the IT Infrastructure

Community Review l Preliminary countywide digital FIRMs issued to each county and its communities for review and comment l County meetings to present maps and provide opportunity for comment l Statutory 90-day appeal period

CTS Committee Overview

Purpose and Role of CTS Committee l Strategic planning for program direction and associated activities l Provide input and feedback regarding policies, data, and products l Facilitate multi-level government coordination l Provide technical and programmatic expertise and advice l Review and concur on Mapping Activity Statement Agreements

CTS Committee Member Organizations l FEMA l USGS l NASA l USACE l EPA l NOAA l HUD l NOAA l NWS l SBA l EDA l DOT l USDA Federal Agencies:

CTS Committee Member Organizations (Continued) l OSBPM l NCDEM l NCGS l CGIA l Land Records Management Div. l DENR l NCDOT l NC Office of Information Technology l Dept. of Insurance State Agencies:

CTS Committee Member Organizations (Continued) Other State Organizations: l General Assembly l GICC/Statewide Mapping Advisory Committee l League of Municipalities l Association of County Commissioners l North Carolina State University

CTS Committee Member Organizations (Continued) Local Government Agencies: l Greensboro l Asheville l Lenoir County l Wake County l New Hanover County l Charlotte/Mecklenberg County

CTS Committee Member Organizations (Continued) Technical Advisors: l NC Floodplain Managers Association l Professional Engineers of NC l NC Society of Surveyors l ASPRS, NC Chapter l URISA, NC Chapter l NC Citizens for Business and Industry l FGDC l Open GIS Consortium

Structure of CTS Committee l Chaired by John Dorman, OSBPM l Executive Committee 4 Day-to-day oversight of program 4 Membership includes CGIA, NCGS, NCDEM, and FEMA 4 Will refer items to the overall CTS Committee

CTS Committee l Technical Working Groups 4 Higher Standards 4 Real-time Flood Forecasting 4 Post-Flood Verification l Meet on monthly basis in Raleigh

Cooperating Technical State (CTS) Statewide Mapping… North Carolina’s Pioneering Effort Q UESTIONS ? ? ? ? ?