PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION State System of Higher Education Supplier Fair Dixon University Center Construction Contracting Robert F. Unger Director of Construction Management October 10, 2014 PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION

Purpose of this Session For construction firms, subcontractors, and suppliers: …to better understand State System and University organization, projects, and contract opportunities

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION Act 188 of 1982, Enabling Legislation  System considered a “State-affiliated” organization  Authorized to execute and administer contracts for construction, repair, renovation, and maintenance projects, except capital projects  Must comply with Commonwealth statutes

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION The Universities 14 universities:  110,000 Students  almost 900 buildings Universities…  have professional facilities and contracting staffs  operate “independently”

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION At the Office of the Chancellor Assistant Vice Chancellor for Facilities, provides:  project funding policies and approvals  other facilities functions Construction Support Office, provides:  policy, guidance, and oversight of facilities procurement  coordination, advice, and assistance to universities  review of contract disputes (bid protests, claims)

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION Project Funding Sources 1) Commonwealth Funded  Commonwealth Capital projects (for E&G facilities) 2) University Funded  University capital projects  University auxiliary facilities (self-supporting activities)  Smaller renovation/maintenance projects 3) Special Projects  student housing  others

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION What does this mean for firms? Department of General Services (DGS)  advertises for and bids Commonwealth-funded projects Universities  advertise for and bid university-funded projects  may advertise for and hold job order contracts System/CSO  does not procure or administer construction

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION What about upcoming bids? DGS IFBs for PASSHE projects:  in FY14/15 – up to 6 projected  advertised on PA eMarketplace University IFBs:  IFBs for numerous projects  advertised on PASSHE eProcurement Exchange System/CSO:  nothing

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION What about CM and Commissioning? Department of General Services:  open AFQs for CM and Commissioning  uses their own firms/contracts for projects they administer Universities:  typically do not procure CM and Commissioning services; utilize System/CSO contracts System/CSO holds open-end contracts:  26 open-end CM contracts awarded in 2013  6 open-end Commissioning contracts, and will issue an RFP in 2015 for new contracts

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION Advertising, Bidding, and Award IAW the Commonwealth Procurement Code  public notice  low bid No prequalification list Other Commonwealth statutory requirements:  performance and payment bonds  separate primes  prevailing wage and eVerify  Steel Act, etc.

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION SB and SDB Considerations DGS:  requires SDB participation as subcontractors/suppliers  has an SB set-aside program for construction System and Universities:  require SDB participation as subcontractors/suppliers  do not have an SB set-aside program for construction

PENNSYLVANIA’S STATE SYSTEM OF HIGHER EDUCATION Web Sites and Contacts PASSHE CSO web page: efault.aspx efault.aspx PASSHE eProcurement Exchange: -bc7a-4b3c-a fbe73 Bob UngerDot Latin