1 Office of the Utah State Auditor OFFICE OF THE UTAH STATE AUDITOR A Key Pillar of State Government

2 Office of the Utah State Auditor Local Government Division

3 Office of the Utah State Auditor Local Government Team Van Christensen - Director –Counties Ryan Roberts – Supervisor –Local and Special Service Districts, Non-profits

4 Office of the Utah State Auditor Local Government Team Patricia Nelson – Supervisor –Cities and Towns, RDA’s –School Districts Emily Britton – Assistant

5 Office of the Utah State Auditor Local Government Initiatives

6 Office of the Utah State Auditor Local Government Initiatives Leveraging Technology Independent Assessment Increased Transparency Improved Collaboration

7 Office of the Utah State Auditor Leveraging Technology On-line reporting (reporting.auditor.utah.gov) Website navigation and features Training over UEN Electronic communication On-line training modules

8 Office of the Utah State Auditor Mission Statement We provide Utah taxpayers and government officials with an independent assessment of financial operation, statutory compliance, and performance management for state and local government.

9 Office of the Utah State Auditor Objective Be a constitutional watchdog to ensure that taxpayer funds are being spent legally, efficiently, and effectively.

10 Office of the Utah State Auditor Independent Assessment Agreed-Upon procedures State Legal Compliance Guide Schedule of Expenditures of State Awards Uniform Accounting Manual

11 Office of the Utah State Auditor Increased Transparency Uniform Chart of Accounts AGRC Project

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13 Office of the Utah State Auditor Improved Collaboration Development of Uniform Chart of Accounts CPA Roundtable – January 22, 2015 –“As we traveled home from the roundtable discussion we could not stop talking about how beneficial and relevant we felt the roundtable discussion was. It was wonderful to walk away from a training with answers and feeling like our concerns were being heard.” Interlocal Entity Roundtable – follow-up to HB17

14 Office of the Utah State Auditor Financial Reporting Requirements Financial Report Thresholds On-line submission system Uniform Chart of Accounts Certification of Financial Reports

15 Office of the Utah State Auditor Financial Report Thresholds Utah Code 51-2a-201: If Revenues or Expenses are: Over $500,000 –Audit w/ State Compliance Audit Between $100,000 to $500,000 –Agreed-Upon Procedures report –On-line submission of financial data Below $100,000 –On-line submission of financial data

16 Office of the Utah State Auditor reporting.auditor.utah.gov Utah Code 51-2a-201: If Revenues or Expenses are: Below $100,000 –On-line submission of financial data (Option 2) Within 6 months of fiscal year-end –Budget presented to the public (Option 1) Within 30 days of adoption

17 Office of the Utah State Auditor reporting.auditor.utah.gov Utah Code 51-2a-201: If Revenues or Expenses are: Between $100,000 to $500,000 –Agreed-Upon Procedures report –On-line submission of financial data (option 2) Within 6 months of fiscal year-end –Budget presented to the public (option 1) Within 30 days of adoption

18 Office of the Utah State Auditor reporting.auditor.utah.gov Utah Code 51-2a-201: If Revenues or Expenses are: Over $500,000 –Audit w/ State Compliance Audit (Option 1) Within 6 months of year-end –Budget presented to the public (Option 1) Within 6 months of fiscal year-end –Post detailed transactions quarterly to Transparency website

19 Office of the Utah State Auditor Online Entry of Local Government Reports Utah Code requires electronic reporting Easy to use, web interface to enter required data –Direct Upload of files –Direct Entry of UT-x Survey Data –Online certifications, data checks All detailed financial data will be searchable across all Local Government entities Enhance transparency and accountability

20 Office of the Utah State Auditor Online Entry of Local Government Reports Update of Entity Information –Current elected officials –Current Administrative officials Upload of Budgets –In the format that was provided to public –Example Forms available, but not required –Online certification

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22 Office of the Utah State Auditor Uniform Chart of Accounts Applicability –Local governments who post to Transparency website (over $1 million in revenues or exps) –Local governments with revenues and exps between $500,000 an $1 million –NOT applicable to school districts and charter schools

23 Office of the Utah State Auditor Uniform Chart of Accounts Purpose –Comparability –Benchmarking –Elimination of Duplication

24 Office of the Utah State Auditor Uniform Chart of Accounts Resources –Excel format to facilitate mapping –Frequently Asked Questions –Implementation Guide

25 Office of the Utah State Auditor Contacts State Finance Questions with the upload template? –Contact Darrell Swenson, State Auditor’s Office Questions with mapping? –Contact: Ryan Roberts,

26 Office of the Utah State Auditor Time-saving Approach Start with chart of accounts from finance system Assign funds Assign functions Assign accounts Apply throughout the chart of accounts

27 Office of the Utah State Auditor Time-saving Approach

28 Office of the Utah State Auditor Time-saving Approach

29 Office of the Utah State Auditor Time-saving Approach

30 Office of the Utah State Auditor Notable Tips There is only one general fund – 100 If only one of any type of fund – use main fund number (ie. Water fund – 500; or Water fund 505, Sewer Fund 510, Electric Fund 515)

31 Office of the Utah State Auditor Notable Tips Only general-purpose governments use general government functions (100000) Map to the same level of accounting as your operational chart of accounts

32 Office of the Utah State Auditor Notable Tips All revenue and expenditure accounts should be assigned a function, function is generally n/a for balance sheet accounts. 010, 020, and 030 funds are only used to report entity-wide assets and liabilities.

33 Office of the Utah State Auditor Uniform Chart of Accounts Time frame –6/30 – must be implemented by 6/30/2014 –12/31 – must be implemented by 12/31/2014 –2014 uploads - must include uniform chart of accounts

34 Office of the Utah State Auditor Uniform Chart of Accounts How are we doing? –Towns – 75% –Cities – 49.2% –Special Service Districts – 7% –Counties – 0% –Overall – 34.9%

35 Office of the Utah State Auditor NEW - Financial Report Certifications Utah Code Requires certification of annual financial reports by the chief administrative officer and chief financial officer (effective July 1, 2013) –“Under penalty of perjury, I, [officer's name] certify that the [annual financial report] of [political subdivision] for the year ended [date] fairly presents in all material respects the financial condition and results of operations of [political subdivision].”

36 Office of the Utah State Auditor How To Certify Electronic Signature through online submission Hard copy form –Form illustration on auditor.utah.gov Financial Report will not be considered complete unless certification is submitted.

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39 Office of the Utah State Auditor auditor.utah.gov Questions?