2012 State Preparedness Report (SPR) National Homeland Security Conference 23 May 2012

2 Topics  SPR introduction, history, and evolution  Greater context: THIRA, SPR, and NPS  SPR assessment methodology  SPR web-based application  Return on investment: uses of SPR data

SPR Introduction, History, and Evolution

4 SPR History: How We Got Here Version 1 Strategy/Priorities Grants Focus Version 2 Capability Assessment Standardized Metrics Version 3 Capability Assessment Customized Targets 2008 Long narrative document Anecdotal accomplishments Target statements and status Budgetary Detail 2009 Provided update to 2008 Pre-loaded into Excel 2010 Target Capabilities (TCL) Assessed activities Web-based 2011 Core Capabilities (PPD-8) Assessed POETE Excel-based Identical to 2010 Incorporates THIRA Automates collaboration Web-based

5 Assessment Improvement Initiative  Partnership with SPR respondents –Design an SPR survey that makes sense –Provides a useful way to manage activities and track progress  Outreach –(17) site visits: states, UASI members, counties, local municipalities, private-sector representatives –National design workshop –(11) follow-up vetting visits  Findings led directly to the 2011/2012 design

6 SPR Philosophy  One size does not fit all –Different threats/hazards and risk mitigation strategies –Survey must be flexible and accommodate this reality  Capability targets must be explicit –Detailed statement of desired capacity –Once developed, these are “threat/hazard agnostic” –Now provided by THIRA –Assessment will document the ability to meet the target  Capabilities can generally be applied to all hazards –Gauge preparedness against most demanding target –Other targets are lesser included cases

Greater Context: THIRA, SPR, and NPS

8 Context of the SPR

SPR Assessment Methodology

10 SPR Process Pre-assessment Questions Capability Assessment (x31) Priority Tag Current Capability LevelMutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

11 SPR Process Pre-assessment Questions Capability Assessment (x31) Current Capability Level Priority Tag Mutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

12 SPR Pre-assessment Questions  Limited in number  Focus may vary annually  For the 2012 SPR 1.Short executive summary (optional) – Limited to 4000 characters – Longer document may be uploaded 2.THIRA documentation – Stakeholders engaged – Resources and models used

13 SPR Process Pre-assessment Questions Capability Assessment (x31) Priority Tag Current Capability LevelMutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

14 SPR Pre-assessment Questions  Building/sustainment of some capabilities may take precedence over others  Assign each capability a priority: high, medium, or low  Use THIRA to consider –Likelihood –Consequence –Number of T&H that stress a given capability Low Med High Stressed by few T&H T&H of low likelihood Marginal impact Stressed by many T&H T&H of high likelihood Significant impact

15 SPR Process Pre-assessment Questions Capability Assessment (x31) Priority Tag Current Capability LevelMutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

16 Assess Current Capability Level  Evaluate sufficiency to meet the THIRA capability target –Planning –Organization –Equipment  Option to opt-out if a POETE element is –Not required for the capability –Not the responsibility of the assessing jurisdiction  Using a 5-point scale –Any rating lower than (5) indicates a gap –Narrative explanation required –Training –Exercises

17 Definition of Current Capability Capability that a jurisdiction possesses through its own government assets and all whole community partners. Does not include assistance from higher-level jurisdictions or mutual aid.

18 SPR Process Pre-assessment Questions Capability Assessment (x31) Priority Tag Current Capability LevelMutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

19 Assess Mutual Aid Enhancement  Jurisdictions reassess their current capability (including mutual aid)  Used only if mutual aid affects the POETE element currently being assessed  Narrative description required –The name of the jurisdiction(s) involved –Detailed, yet concise, description of what is provided –Whether the agreement is formal or informal

20 SPR Process Pre-assessment Questions Capability Assessment (x31) Priority Tag Current Capability LevelMutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

21 Optional Narrative Content 1.Recent Advances –Opportunity to track and document recent success stories or indicators of progress –Extract achievements without additional data calls –May be used to describe significant advances that do not change the numerical assessment 2.Journal Notes –Captures any information the jurisdiction wants to track for internal coordination only –POCs, contact information, rationale for assessment

22 SPR Process Pre-assessment Questions Capability Assessment (x31) Priority Tag Current Capability LevelMutual Aid Enhancement Planning Gap DescriptionMutual Aid Detail Organization Gap DescriptionMutual Aid Detail Equipment Gap DescriptionMutual Aid Detail Training Gap DescriptionMutual Aid Detail Exercises Gap DescriptionMutual Aid Detail Executive Summary Approve and Submit Recent AdvancesJournal Notes THIRA Documentation Capability Gap – Future Outlook

23 Capability Gap  One question per capability  Forward-looking – prospects for filling any gap  Degree of reliance on assets from higher levels of govt. Qualitative Dropdown Menu There is no gap for this capability This capability target should be entirely attained by the jurisdiction, which will continue to increase this capability until the target is reached The jurisdiction will continue to increase this capability, but some small portion of capacity will remain reliant upon assets from higher levels of government While the jurisdiction will potentially increase this capability, a significant portion of required capacity will remain reliant on assets from higher levels of government Current capability already represents the realistic jurisdiction maximum; the remaining gap represents acceptable residual risk; the jurisdiction will continue to rely on assets from higher levels of government

SPR Web-based Application

25 Reduced Burden  Accessed through the Preparedness Comprehensive Assessment System Tool (PrepCAST) –Portal for consolidated reporting –Single logon –NIMSCAST coming soon  Improved usability over form-based approaches  Eliminates version control issues  Automated collection of stakeholder input

26 Stakeholder Input  Powerful data collection vehicle for any jurisdiction using the SPR Tool  Greatly enriches decision-making, validity, and defensibility of the final assessment  Sub-jurisdictions –Smaller geographical entities within a state –Complete entire assessment  Contributors –Subject matter experts –Complete assessment for a select set of capabilities

27 Soliciting Maximum Input FEMA State/Territory Tier 1 State/Territory Tier 2 State/Territory Tier 3 State/Territory/Tribe Jurisdiction Coordinator State/Territory/Tribe Executive HS Region 1 Jurisdiction Coordinator HS Region 1 Executive HS Region 2 Jurisdiction Coordinator HS Region 2 Executive County A Jurisdiction Coordinator County A Executive County B Jurisdiction Coordinator County B Executive HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a County B Contributors HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributors HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a State/Territory/Tribe Contributors

28 Screen Shot

Return on Investment: Uses of SPR Data

30 Review: Available Data  THIRA capability targets  Capability priority  Current capability for each POETE element –1-5 rating –Description of remaining requirements  Impact of mutual aid –1-5 rating –Description of mutual aid agreements  Narrative of recent advances  Characterization of remaining gap

31 SPR Output: Current Capability  Heat map gives a single snapshot of assessment –Can look at an individual capability –Can look at POETE element across all capabilities No (0%)capability Complete (100%) capability Intermediate capability Not assessed

32 Status and Progress Tracking  Away from a FEMA “check-the-box”  Useful as a management tool or dashboard  Prerequisites 365-day access Consistency (2011 baseline)

33 Status and Progress Tracking  Informs a variety of actions –Crafting priorities –Drafting a security strategy –Targeting investments –Developing the multi-year training and exercise plan  Facilitates Resource Allocation Workshops (RAWs)  Helps operational planning  Provides consistent tracking and progress reporting