California Department of Transportation Olivia Fonseca Deputy Director Civil Rights TRB – DBE Committee TRB – DBE Committee January 12, 2009

Caltrans Disparity Study Planning and Delivery Final Report “Silver Lining” Let’s do it all over again! Overview

Caltrans Disparity Study 1 year study $1.1 Million Interim Report Interim Report Anted octal Final Report 13.5% overall DBE goal Race-conscious/Race-neutral * Source: Caltrans Disparity Study June 2007

Project Manager First appoint a full time Disparity Study Project Manager Project Manager must be familiar with: –DBE Program –Econometric and Statistical Models –Economic Development –Report Writing –Leading a Multi-faceted project team –Contract Management Disparity Study

Contract Scope of Work How Much….How Long? Contract Manager Partners Contract Scope –49 CFR Part 26 –Data collection and time period –Availability –Utilization –Anecdotal – Public Hearings –Interim Report –Final NCHRP Project # 20-76

Strategy Team –Civil Rights Administrator –SDOT Director - Representative –Disparity Study Project Manager –FHWA/FTA/FAA Representative –Public Information Officer –Local Agency Program Liaison –Legal Division –Dept Programs with DBE responsibilities Teams Teams

Communication and Review Team Members should include Civil Rights Administrator, Disparity Study Project Manager, Legal Division, Public Information Officer –The Team will review and comment on the study products. –Build a communication strategy and become the focus and spokesperson for all stakeholders Teams

Protect the Information Everyone wants a copy Confidentiality

Once upon a time Deliver the same message Keep the Public informed Engage the Business Community Conduct Public meetings/hearings Tell the Story

Communication and Education Public Notice – Director tells the story…. Distribute report Public Forums – explain the process Expect to amend the DBE Program Plan Annual DBE Goal and Methodology Final Report

When left with lemons, make Lemonade Stay on message Tone Body language RejectionAcceptance Find the “Silver Lining”

Let’s Do It All Over Again! Two, three, four or five years? Meantime, what do I do?

California Department of Transportation Questions