Operations LAP 1

Objectives Describe the nature of time and time management. Describe time-management principles. Demonstrate time-management processes and techniques.

Describe the nature of time and time management. Objective

 Mike’s bad day  Sound familiar?  Time-management skills can help! Why Learn Time- Management Skills?

What Is Time?  Abstract concept Can’t see itCan’t see it  How can you manage it? Can’t touch itCan’t touch it Can’t hear itCan’t hear it Can’t taste itCan’t taste it

What Is Time?  A natural resource just like HealthHealth  Can be easily wasted or squandered EnergyEnergy IntelligenceIntelligence RelationshipsRelationships

What Is Time?  A valuable resource “Time flies.”“Time flies.” Enjoy it while it’s here.Enjoy it while it’s here.

What Is Time?  A free resource Time isn’t for sale.Time isn’t for sale. If it were, would you buy it?If it were, would you buy it?

What Is Time?  An equally distributed resource Every day has 24 hours.Every day has 24 hours. Everyone has equal access.Everyone has equal access.

 How people use the 24 hours in their day  A misleading term— What Is Time Management? We can’t manage time.We can’t manage time. We can only manage ourselves in relation to time.We can only manage ourselves in relation to time.

 A lot of extra work What Time Management Isn’t  Just a matter of common sense

Describe time-management principles. Objective

 Focus on goals, not on tasks. General Principles of Time Management Activity is not the same as results.Activity is not the same as results.

 Know when and how you work best. General Principles of Time Management “Peak” time of day“Peak” time of day Ideal environmentIdeal environment

General Principles of Time Management  Don’t bite off more than you can chew. Don’t spread yourself too thin.Don’t spread yourself too thin. Don’t overschedule yourself.Don’t overschedule yourself.

General Principles of Time Management  Be flexible. Don’t get upset.Don’t get upset. PLAN B Have a backup plan in place.Have a backup plan in place.

General Principles of Time Management  Plan meetings wisely. Start on time.Start on time. Focus on the topics at hand.Focus on the topics at hand.

General Principles of Time Management  Learn to be on time. Don’t make people wait.Don’t make people wait. Give yourself a few extra minutes.Give yourself a few extra minutes.

General Principles of Time Management  Get enough sleep. Proper rest is crucial.Proper rest is crucial. May need to plan more sleep into your scheduleMay need to plan more sleep into your schedule

General Principles of Time Management  Divide large projects into smaller parts. Be realistic.Be realistic. Leave yourself extra time to finish.Leave yourself extra time to finish. Scrape off old paint. Paint siding. Paint gutters and trim.

General Principles of Time Management  Make the most of your “down time.” Use free time wisely.Use free time wisely. Get a head start on other projects.Get a head start on other projects.

 Organizing space Organization and Time Management  Organizing information

 Procrastination “Time Thieves”  Interruptions and distractions Putting off until tomorrow what you could get done todayPutting off until tomorrow what you could get done today Set deadlines for yourself.Set deadlines for yourself. Come in many formsCome in many forms Learn how to avoid becoming sidetracked.Learn how to avoid becoming sidetracked.

Demonstrate time-management processes and techniques. Objective

 A detailed record of how you spend your time Keeping a Time Log Everything you doEverything you do What time you startedWhat time you started What time you finished or switched to something elseWhat time you finished or switched to something else How much you accomplishedHow much you accomplished  Keep for a week or so before setting up your time-management plan

 Set goals. The Time-Management Process Statements you make, telling yourself what you want to achieveStatements you make, telling yourself what you want to achieve Come in many shapes and sizesCome in many shapes and sizes Make a list and rate in order of importance.Make a list and rate in order of importance. Finish design by Tuesday Land the Covington project Become regional manager Buy a house

Concrete tasks that help you on your way to achieving your goalsConcrete tasks that help you on your way to achieving your goals The Time-Management Process  Identify objectives. Goal Read 10 new articles related to my career path Objectives List and rank the same way as your goals.List and rank the same way as your goals. Read at least two articles this week

The Time-Management Process  Create monthly, weekly, and daily “to-do” lists. A list of objectives you want to accomplish during a specific time frameA list of objectives you want to accomplish during a specific time frame Makes your list of objectives more manageableMakes your list of objectives more manageable

The Time-Management Process  Prioritize daily activities. What must be done today?What must be done today? No more than three top-priority objectives per dayNo more than three top-priority objectives per day

The Time-Management Process  Schedule daily activities. Set specific times for each item on your “to-do” list.Set specific times for each item on your “to-do” list. Keep your schedule in one place.Keep your schedule in one place. Make sales calls 8:00 am-10:00 am All-staff meeting 10:00 am-11:30 am Finish quarterly reports 11:30 am-12:30 pm Monday Schedule

The Time-Management Process  Follow your plan! Be flexible, but follow your schedule.Be flexible, but follow your schedule. Time management is vital!Time management is vital!

  Danielle works on her presentation during another meeting.   Is she managing her time wisely?

MarkED Acknowledgments Original Developers Christopher C. Burke, Sarah Bartlett Borich, MarkED Version 1.0 Copyright © 2006 MarkED Resource Center

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