Counting Those Contributions The Match Matters!

Authority Sections 403(a), Essential Assistance and 502, Federal Emergency Assistance, of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) 42 U.S.C – 5206, as amended Title 44 Code of Federal Regulations (CFR) §13.24 OMB Circular A-87 Disaster Assistance Policy (DAP) , Donated Resources

What Are Donated Resources Donated Resources include: Volunteer labor Donated equipment Donated materials

Eligibility Essential to eliminating immediate threats Documented by local public official, official’s designee or Primary Agent

Eligibility cont’d Documentation: Separate Project Worksheets Hours worked Work site Description of work for each resource type: volunteer, equipment, materials

Examples Labor Eligible Debris Removal Sandbagging – filling/placement Safety Inspections Mass Care and Sheltering Equipment Bulldozer Vehicles Materials Food, water Sand, dirt, rocks

Determining Value Determining the value of a donated resource is addressed in 44 CFR and DAP Labor Same rate of pay in organization or labor market “Reasonable” fringe benefits Total Volunteer Labor = labor rate X total volunteer hours Documentation

Determining Value cont’d Equipment Total Volunteer Equipment = equipment rate*X total hours used for each equipment type *Rate is based on applicant or FEMA rate, whichever is lower Note: Out of pocket expenses to operate the equipment may be claimed as a donation credit, unless those costs are included in a reimbursed equipment rate claim under a different project.

Determining Value cont’d Materials Must be donated by third party Total Volunteer Materials = current commercial rate based on previous purchase or vendor quote Note: Material from other Federal agencies may not be included.

Compiling Costs Total Project Cost: out-of -pocket costs (OOP) plus value of donated resources limited to the maximum credit allowed -FYI- Maximum Credit Allowed: non-Federal cost share% 25% X OOP expenses Federal cost share % 75%

Compiling Costs - cont’d. When multiple PW’s are used, the Donated Resource Credit may be placed on one “Credit” PW after all emergency work is completed. The “Credit” PW must include all the documentation and reference each applicable emergency work (Cat A or B) Project Worksheet(s).

Compiling Costs - cont’d. The documented donations credit is to be entered on the PW as a line item of the project cost. This amount cannot exceed the maximum credit allowed for donation. Any excess credit may be distributed to other emergency work PW’s for the same Applicant in the same disaster and may not exceed the maximum allowable credit for each PW.

Limitations Donated Resource Credit (DRC): Capped at non-Federal share of Emergency Work (Cat A and Cat B) State may only claim Donated Resource Credit according to the disaster cost-share agreement Note: Credit for donated resources may not be applied for any work performed during a 100% Federally funded period because the non-Federal share would be zero (0) for that period.

Limitations - cont’d. Reasonable logistical support for volunteers doing eligible work may be considered an eligible cost or donations credit by FEMA’s Regional Administrator. Donated resources submitted for credit toward the non-Federal share cannot be from another Federal grant or from other Federally funded sources.

Lessons Learned Joplin, Missouri fatalities 1,800 1,800 injured 7,500 7,500 homes destroyed 18,000 18,000 vehicles destroyed businesses destroyed 1 1 major hospital destroyed Most Most affiliated doctor’s offices/clinics destroyed

Lessons Learned Joplin, Missouri 2 2 Fire Stations destroyed 5 5 schools destroyed/extremely damaged 3,000,000 3,000,000 cubic yards of debris 47% 47% of the community is uninsured or under-insured

Lessons in Success Joplin, Missouri 102,000 volunteers 102,000 volunteers 610,000 volunteer hours 610,000 volunteer hours $8.5 million in donated goods and services $8.5 million in donated goods and services 12,000 hours of donated equipment use 12,000 hours of donated equipment use TOTAL: $17.7 million TOTAL: $17.7 million

Lessons in Success Florida – 2012 Tropical Storm Debby volunteers 214 volunteers 8,251 volunteer hours 8,251 volunteer hours $86,171* in donated goods and services $86,171* in donated goods and services 22 hours of donated equipment use 22 hours of donated equipment use TOTAL: $17,146** TOTAL: $17,146** * Total allowed for offset

Lessons in Success Hurricane Katrina $21 million in volunteer impact 2010 Tennessee Floods $17 million in volunteer impact 2013 Hattiesburg Tornado $1.8 million Red Cross alone

Lessons Learned 2011 Alabama Tornadoes $20 million in volunteer impact not used Superstorm Sandy $137 million in measured volunteer impact not used

Questions????

Presenters Barbara Cartwright Florida Division of Emergency Management Ken Skalitzky Volunteer Florida