Information Technology Governance What? Why? How? What’s Next? Information Services Committee April 21, 2006

What?  the process by which organizations align IT actions with their performance goals and assign accountability for those actions and their outcomes.  establishes the decision rights and accountability framework for encouraging desirable behaviours in the use of IT.  defines who makes decisions and/or how.

Why?  IT is now a fundamental component of virtually every aspect of the University.  major impact on organizational outcomes  significant investments (people, $$$, capital)  a highly diverse and interdependent environment  rapid innovation and change

How? Mike Rules.

How? Establish a clear and known decision making framework. Define processes for exception management. Monitor and influence alignment with policies. Communicate.

Five IT Decision Areas  Principles  role, models, behaviours, funding  Architecture  technical choices and standards  Infrastructure  shared services and resources  Enterprise Applications  requirements and exceptions  Investments  where, how much, approval, monitoring

Five IT Decision Areas  Principles  Architecture  Infrastructure  Enterprise Applications  Investments

IT Governance Archetypes  University Executive  senior executives, Board  IT Leaders  IT management  Federal  unit managers + IT leaders  Duopoly  unit manager + IT leader  Other

IT Governance Archetypes  University Executive  IT Leaders  Federal  Duopoly  Other

Decision IT Principles IT Architecture IT Infrastructure Enterprise Applications IT Investments InputDecisionInputDecisionInputDecisionInputDecisionInputDecision Univ Exec IT Leaders Federal Duopoly Other Governance

Decision IT Principles IT Architecture IT Infrastructure Enterprise Applications IT Investments InputDecisionInputDecisionInputDecisionInputDecisionInputDecision Univ Exec IT Leaders Federal Duopoly Other Governance PEC CIO + ISC PEC ISC PEC CIO + ISC Unit ITSIG VPAC

Next Steps  PEC support and engagement  initiate a campus discussion on IT governance  design and approve an IT governance framework (e.g. the decision matrix)  create an executive IT committee (PEC)  create an IT architecture and infrastructure committee (CIO +)  clarify and re-assert the roles of ISC, ITSIG, VPAC and others.