Mi-Project Program Breakout Session MDIT/DMB

IT Supplier Forum Breakout Session: Mi-Project Program Mi-Project  Introductions  Diana Quintero, MDIT  Greg Faremouth, DMB  Why Mi-Project

IT Supplier Forum Breakout Session: Mi-Project Program Agenda  What it is  How it works  Program specifics  Company’s role  State’s role  Timeline

IT Supplier Forum Breakout Session: Mi-Project Program Mi-Project  A program to procure projects under $3 million  All projects will be fixed price, based on deliverables and/or service levels  Mi-Project replaces the current MVP program  Existing MVP contracts will expire at their contracted end date

IT Supplier Forum Breakout Session: Mi-Project Program Program Specifics  Contracts will be for a maximum of 36 months with no extensions  Maintenance services for the life cycle of a solution will be included as an option beyond 36 months  Optional product procurement

IT Supplier Forum Breakout Session: Mi-Project Program Company Role  Register:   Officially registered as a Mi-Project vendor upon receipt of state notification  Accept state terms and conditions  Submit required certifications & representations  Complete self-certification section

IT Supplier Forum Breakout Session: Mi-Project Program Mi-Project Registration Form and Program Prerequisites 1.Bidders may submit one proposal for each posted Statement of Work. 2.Vendors must certify that they have three years experience in providing IT services in small to medium IT projects. 3.All bids are deliverable based, and all proposals are fixed, firm price. 4.Bids will be posted on the DMB Web site located at only registered vendors may apply. 5.Bids will be posted on the DMB Web for business days. All bids will be due to DMB at 3:00 pm on the posted due date. There will be a question and answer period, as well as the possibility of Pre-bid conference or Oral Presentations. 6.Vendors will have the right to appeal all decisions. The timeframe will be five (5) days from date of award. 7.Contracts will be for a maximum of thirty-six (36) months, no extensions, and a maximum dollar amount of $3,000, Maintenance services should be included for the life cycle of the solution.

IT Supplier Forum Breakout Session: Mi-Project Program Mi-Project Registration Form and Program Prerequisites - Continued 9.Form DMB-285 will not be required. Bids should include a signed cover letter with bidder's company name, vendor ID number, and ITB number. Envelopes must have this information clearly marked on the outside. 10.Vendors must agree to all terms and conditions as revealed in the sample available on the DMB Web site, no exceptions will be allowed. 11.Vendors must complete the Certifications and Representations document and return to DMB with the registration form. 12.If an award is made, your company must submit a current Certificate of Insurance to DMB Purchasing Operations prior to the start date of the contract. 13.By signing this registration form,  I request that my company is included in the MI- Project program  I certify that I have read and agree to the above terms of the program:  I am authorized by my company to enter into this agreement. Name: ____________________________ Date: ___________________ Title: ______________________________________ Company Name:________________________________________________

IT Supplier Forum Breakout Session: Mi-Project Program Company Role  Check the Web site for bids   Bid  Bidders may submit only one proposal per bid posting  All proposals are fixed, firm price for a specific set of deliverables and/or service levels  Bids over $1 million: if not a small business, bid must include 10% small business participation

IT Supplier Forum Breakout Session: Mi-Project Program State’s Role  Bids will be posted on the Web for working days  Q & A will be inclusive of the 15 days  Possible pre-bid conference  Turnaround from receipt of proposals to selection is 15 days  Possible oral presentations  Decision criteria will be around qualifications, deliverables, solution, total fixed price and best value – proposal quality is the first consideration

IT Supplier Forum Breakout Session: Mi-Project Program Timeline June 28–Sept. 1, 2006  Registration period  July 21, 2006  Current MVP program will end July 24, 2006  Bids will begin to post to Mi-Project August 31, 2006  Waiver ends - bids over $1 million must include a minimum of 10% small business participation