School Based Student Reporting v4.0 1 Version 3 to Version 4 Update Training School Based Student Reporting Version 4.0

School Based Student Reporting v4.0 2 To provide schools with information and familiarity of SBSR v4.0 Purpose

School Based Student Reporting v4.0 3 What schools need to know SBSR3.4 has been replaced by SBSR4.0 - to allow integration with ERN - as a result of evaluation of Version 3 SBSRv4.0 is not mandatory A-E / Descriptors and mandatory reporting requirements should be the main focus for schools and teachers SBSR4.0 is a tool only to assist teachers implement policy Principals considering SBSR software in 2009 will need to make an informed and deliberate decision whether to adopt SBSR4.0 or not

School Based Student Reporting v4.0 4 SBSR Software in 2008  Over 572 schools successfully used the SBSR v4 software 23% of all High Schools and 30% of all Primary.  There has been more than 102% increase in the number of schools using SBSR between 2006 and Semester  Over 100 new schools began using SBSR in 2008

School Based Student Reporting v4.0 5 Why develop SBSRv4.0?  As a result of the evaluation of Version 3.2, a number of areas of improvement were identified. Version 4.0 responds to feedback from previous users.  To integrate SBSR software with the ERN

School Based Student Reporting v4.0 6 What is SBSR v4.0?  SBSR Version 4.0 is an enhancement of Version 3.4. It provides greater functionality, improved work flows and integration with ERN.  All data from previous versions of SBSR are fully compatible with version 4.0

School Based Student Reporting v4.0 7 What's new Version 4.0?  Integration with ERN. System is now dynamic.  New front page options. Logo and text options available.  Curriculum offer maintenance. Schools can customise learning areas and clone them to various courses/classes where applicable.  Changes to reporting period setup. Additional options now available.

School Based Student Reporting v4.0 8 What's new Version 4.0?  Improved management of reporting groups  Linking to Best Start reporting  Improved ESL and learning adjustment reporting  Revised comment starters  Ability to change Time Out

School Based Student Reporting v4.0 9 Preparing to Use SBSR v4.0 As with previous version of the software schools should:  Check that all potential users of the software know their DET login name and password.  Review and updating school ERN data.  Deciding who will undertake the roles of ERN Group Offer Manager, CRD Role of Curriculum Manager, and the SBSR roles of ‘School coordinator’, ‘Year Coordinator’, ‘Reviewer’ and ‘Approver’.All these roles need to be allocated prior to SBSRv4 being used.

School Based Student Reporting v Preparing to Use SBSR v4.0  Check that there is a digital version of the school’s logo has been sent to School Based Assessment and Reporting unit.  Download SBSR preparation worksheets from time to teach website. Develop a school reporting timeline  Notify Regional Support Teams regarding school training requirements

School Based Student Reporting v Using the Training site  It is strongly recommended that schools use the training site initially for familiarisation of the SBSR software  Access to the training site is automatically given to a user when the principal gives rights to a person within AMU. DET user name and password are to be used.  The training site is now accessible for users via the “my training” tab within the portal

School Based Student Reporting v Changes in AMU

School Based Student Reporting v Initial Log on Screen  No changes  Users to use ‘DET User Name’ and ‘password’  Role given in AMU will determine navigation buttons visible on logon

School Based Student Reporting v Navigation Bar Changes New Navigation Menu Screens Version 3.4 Navigation Menu

School Based Student Reporting v Navigation Button Changes – My Profile

School Based Student Reporting v4.0 16

School Based Student Reporting v4.0 Curriculum Maintenance 17

School Based Student Reporting v4.0 Curriculum Maintenance 18

School Based Student Reporting v4.0 Curriculum Maintenance 19

School Based Student Reporting v4.0 Curriculum Maintenance - Primary 20 Little needs to be done unless the school wishes to... teach a language not listed within SBSR e.g. Mandarin report on an additional piece of curriculum not already included within SBSR. create learning areas linked to an additional piece of curriculum not already included within SBSR.

School Based Student Reporting v4.0 Curriculum Maintenance – High Schools 21 High school may wish to... Edit the default learning areas linked to a piece of curriculum create a language not listed within SBSR e.g. Mandarin report on an additional piece of curriculum not already included within SBSR. create learning areas linked to an additional piece of curriculum not already included within SBSR.

School Based Student Reporting v4.0 Curriculum Maintenance  Activity... Customise or create a piece of curriculum for your school. To do this task you may need to:  clone a curriculum offering  create a curriculum offering  edit learning areas. 22

School Based Student Reporting v4.0 Place Management – ERN Student Group Offers 23

School Based Student Reporting v4.0 Place Management (ERN) – Student Group Offers 24 Place management allows..  schools to create & link classes to curriculum offers.  transfer students between courses and created groups  “other activities” groups to be created and used within SBSR reports

School Based Student Reporting v4.0 Place Management (ERN) – Student Group Offers 25 Curriculum offers

School Based Student Reporting v4.0 Place Management (ERN) – Student Group Offers 26

School Based Student Reporting v4.0 Place Management (ERN) – Student Group Offers  Activity... Create an “Other Activities” Group with 5 students called Premiers Reading Challenge Create an English ESL course and transfer 10 students from a Standard English Class 27

School Based Student Reporting v4.0 Reporting Period Maintenance 28

School Based Student Reporting v Modifying reporting period v3.4 Previous Version

School Based Student Reporting v Modifying reporting period v4.0

School Based Student Reporting v Reporting period changes v4.0

School Based Student Reporting v Reporting period changes v4.0

School Based Student Reporting v Reporting period changes v4.0

School Based Student Reporting v4.0

35 Reporting period changes v4.0

School Based Student Reporting v4.0 Reporting Group Maintenance 36

School Based Student Reporting v Set Reporting Groups V3.4 Previous Version

School Based Student Reporting v Reporting Group Maintenance V4.0

School Based Student Reporting v4.0 Enter Student Results 39

School Based Student Reporting v Enter results by student v3.4 Previous Version

School Based Student Reporting v4.0 Enter results by student v4.0 41

School Based Student Reporting v Enter results by student v4.0

School Based Student Reporting v Enter results by student v4.0

School Based Student Reporting v4.0 Enter results by student v4.0 44

School Based Student Reporting v4.0 Enter results by student v4.0 45

School Based Student Reporting v4.0 Enter results by course v4.0 46

School Based Student Reporting v4.0 Enter results by course v4.0 47

School Based Student Reporting v4.0 Comment Starters v4.0 48

School Based Student Reporting v4.0 Manage Student Status 49

School Based Student Reporting v Manage Student Status v3.4 Previous Version

School Based Student Reporting v4.0 Manage Student Status 51

School Based Student Reporting v4.0 Reports 52

School Based Student Reporting v4.0 Access User Reports v Previous Version

School Based Student Reporting v4.0 Produce Report to Parents v Previous Version

School Based Student Reporting v4.0 Reports 55

School Based Student Reporting v4.0 Reports 56

School Based Student Reporting v4.0 My Reports 57

School Based Student Reporting v4.0 Access my Reports v Previous Version

School Based Student Reporting v4.0 My Reports 59

School Based Student Reporting v Changes in Help Desk & Support  RST should be consulted in the first instance whenever possible  ITD Helpdesk will provide Level 1 and Level 2 support  New Contact number  Curriculum Directorate and ITD will provide Level 3 support and consultancy to helpdesk  Attempt to solve all helpdesk calls within 24 hour period wherever possible

School Based Student Reporting v Resources Available

School Based Student Reporting v Help in SBSR4 Online help is available within the software consisting of role defined Quick Reference Guides and Flash videos

School Based Student Reporting v Future Directions  Vet Reporting  Unique requirements for Distance education & Saturday schools  Improved flexibility in reporting layout  Linking of attendance to report  Specialised evaluation workshops for key stakeholders including secondary school users, SASS staff and Apple computer users

School Based Student Reporting v Contact Information    Telephone Ryde State Office   Telephone Ryde State Office