Purpose To give guiding instruction and preparation required for the administrative, teacher, and student experience utilizing the Performance Matters Assessment Platform for Paper-Based Administration.

Paper-Based Administration Preparation for Paper Based Testing Access Performance Matters (PM) ADMS Printing Pre-Gridded Diagnostics Answer Sheets Scanning Diagnostics Answers Sheets Access Scanview Review Scanview Activity Details PM Administrative Experience PM Teacher Experience Technical Resolutions and Resources

Preparation - Grades 3 and 4 FY2015 FALL DIAGNOSTICS NAMING CONVENTIONS

Preparation FALL Diagnostic Window October 6 – 31, 2014 FY2015 TESTING WINDOWS

PREPARATION FOR PAPER-BASED TESTING – GRADES 3 - 4

Preparation for Paper-Based Testing The following guiding instructions apply to the administration for the FSA Grades 3 and 4 Reading & Math Diagnostic Assessments – Printing Pre-Gridded Diagnostic Answer Sheets – Scanning Diagnostic Answer Sheets – Reviewing Scanview Activity

Hard-Copy Test Booklets – will be delivered to schools by TDC staff Copier Paper for Printing Student Scan Sheets – will be delivered to schools by TDC staff – schools are to use the paper provided (Husky Digital) to print the student pre-gridded scan sheets from the PM ADMS system. Note** Elementary Schools will be able to print student scan sheets on October 1, Preparation for Paper-Based Testing

ADMINISTRATOR/TEACHER ACCESS TO PERFORMANCE MATTERS (PM) ADMS

ACCESS TO PM ADMS District Portal – All District Employees MUST access via the Portal – Click on the PM ADMS tile OR Type in URL – adms.performancematters.com 2-Ways to Access PM ADMS using Google Chrome

Access – District Portal (All District Employees) Your Name Enter PM ADMS Click on the Performance Matters tile

Access - URL TYPE in the entire address: adms.performancematters.com

Type your District Username and Password Click Sign in Access – URL District Network Users

Type your Admin\District Username and Password Click Sign in Access – URL for Charter Schools (NON-District Network) Users

Your Name Access – ADMS Home Page

HOW TO PRINT PRE-GRIDDED STUDENT SCAN SHEETS

All Student Scan Sheets will need to be printed at least one day prior to testing Process may be centrally completed by an administration designee (Performance Matters School View Level access required for printing the Fall Diagnostics for the entire school) Note** All pre-grid answer sheets are available for print on October 1, 2014 (Elementary schools should secure all pre-grid answer sheets awaiting scanning) How to Print Pre-Gridded Student Scan Sheets

Sheets will be printed on plain paper using the Ricoh copiers Sequential slides detail the process for printing pre-grid answer sheets (Teachers will only see their students assigned by Course/Section/Period if they print their class) How to Print Pre-Gridded Student Scan Sheets

Printing Tips verify printer is fully loaded with paper verify that printer is clear of all smudges verify the printer drivers are loaded on the computer make sure Adobe is downloaded on the computer with the following settings – page setting must be set to none – auto rotate must be off How to Print Pre-Gridded Student Scan Sheets

Your Name Click on the Test Center Tab How to Print Pre-Gridded Student Scan Sheets

Your Name How to Print Pre-Grid Student Scan Sheets Select Your School from the Drop Down List

Your Name How to Print Pre-Grid Student Scan Sheets Select the District Diagnostic from the Assessment Category Drop Down List

Your Name Click Go How to Print Pre-Gridded Student Scan Sheets

Your Name Click on the Name of the Diagnostic Assessment How to Print Pre-Gridded Student Scan Sheets

A set of Icons will appear Your Name How to Print Pre-Gridded Student Scan Sheets

How to Print Pre-Gridded Student Scan Sheets (Icons Key)

Your Name Select the second Icon to Print the Pre-Gridded Student Scan Sheets How to Print Pre-Gridded Student Scan Sheets

Your Name Click Download Pre-Slugged PDF How to Print Pre-Gridded Student Scan Sheets

School Name Teacher Name Student Name A PDF file with all the Student Scan Sheets will open How to Print Pre-Gridded Student Scan Sheets

Your N Right Click with your mouse and Select Print to send all the sheets to the printer How to Print Pre-Gridded Student Scan Sheets

HOW TO PRINT A BLANK STUDENT SCAN SHEET

There are a number of reasons why you may need to print a Blank Student Scan Sheet – New Student day of testing – Student with a recent schedule change – Student damaged pre-printed scan sheet These steps will help you to a Blank Student Scan Sheet for one or more students How to Print a Blank Student Scan Sheet

Your Name Click on the Test Center Tab How to Print a Blank Student Scan Sheet

Your Name Select Your School from the Drop Down List How to Print a Blank Student Scan Sheet

Your Name Select the District Diagnostic from the Assessment Category Drop Down List How to Print a Blank Student Scan Sheet

Your Name Click Go How to Print a Blank Student Scan Sheet

Your Name Click on the Name of the Diagnostic Assessment How to Print a Blank Student Scan Sheet

A set of Icons will appear Your Name How to Print a Blank Student Scan Sheet

How to Print a Blank Student Scan Sheet (Icons Key)

Your Name Select the first Icon to Print a Blank Student Scan Sheet How to Print a Blank Student Scan Sheet

SAMPLE BLANK SCAN SHEET How to Print a Blank Student Scan Sheet

HOW TO PRE-PRINT STUDENT SCAN SHEETS FOR A SELECT GROUP OF STUDENTS

Student Scan Sheets can be printed by school, class, or individual student – Students with accommodations may not be able to test online – These students will need to take the test on paper with a pre-gridded student scan sheet Sheets will be printed on plain paper using the Ricoh copiers These steps will help you to print scan sheets for a select group of student How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Click on the Test Center Tab How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Select Your School from the Drop Down List How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Select the District Diagnostic from the Assessment Category Drop Down List How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Click Go How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Click on the Name of the Diagnostic Assessment How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

A set of Icons will appear Your Name How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name The iFilters on the left-hand side can be used to pre-print scan sheets for a select group students How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Under iFilters, Click on Teacher How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

How to Print Pre-Gridded Scan Sheets for a Select Group of Students Your Name List of Teacher’s Names Click on the Name of the Teacher and Click Save Filters A list of teachers’ names will appear

Your Name Under iFilters, Click on Course How to Print Pre-Gridded Scan Sheets for a Select Group of Students

Your Name List of Courses by Name Click on the Name of the Course and Click Save Filters How to Print Pre-Gridded Scan Sheets for a Select Group of Students A list of Courses will appear

Your Name Under iFilters, Click on Student How to Print Pre-Gridded Scan Sheets for a Select Group of Students

Your Name List of Student’s by Name Click on the Names of the Students Hold down the crtl key to select multiple students and Click Save Filters How to Print Pre-Gridded Scan Sheets for a Select Group of Students A list of students’ names will appear

A set of Icons will appear Your Name How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students (Icons Key)

Your Name Select the Icon to Print the Select Group of Students Pre-Gridded Scan Sheets How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your Name Click Download Pre-Slugged PDF How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

School Name Teacher Name Student Name A PDF file with all the Student Scan Sheets will open How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

Your N Right Click with your mouse and Select Print to send all the sheets to the printer How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

HOW TO SEND COMPLETED STUDENT PRE- GRIDDED SCAN SHEETS TO PERFORMANCE MATTERS USING THE RICOH COPIERS

Student Pre-Gridded Scan Sheets are to be scanned to Performance Matters using the Ricoh Copier How to Scan Pre-Grid Student Scan Sheets

On the Ricoh Copier, Click the Scanner Button How to Scan Pre-Grid Student Scan Sheets

Under ‘Set original and specify destination’ select “folder” How to Scan Pre-Grid Student Scan Sheets

Under the FOLDER menu select “Performance Matters” How to Scan Pre-Grid Student Scan Sheets

Select “Send File Type / Name” How to Scan Pre-Grid Student Scan Sheets

Under the ‘Send File Type / Name’ menu select File Name How to Scan Pre-Grid Student Scan Sheets

Enter the file name using the following naming convention: ( XXXX__ ) where the Xs represent the school number follows by an underscore. In the example below 5054_ is the file name, press OK twice How to Scan Pre-Grid Student Scan Sheets

Click on the START button to send file How to Scan Pre-Grid Student Scan Sheets

HOW TO VIEW THE STATUS OF THE STUDENT SCAN SHEETS THAT HAVE BEEN SCANNED

access the Scanview software a web-based tool used to review and troubleshoot all scanned sheets summary report that details recent activity within your school by an entire test, a particular test, or a single student make sure there are no errors in the scan batch file How to View the status of the student scan sheets that have been scanned

Errors may include – No Student ID Student did not bubble in some or all of Student ID number – Page is Blank Failed Processing Scan sheets were scanned upside down – All errors must be corrected in Scanview before the window closes How to View the status of the student scan sheets that have been scanned

Scanview Access - URL TYPE in the entire address: scanview.performancematters.com

Type your District Username and Password Click Sign in Scanview Access – URL District Network Users

Type your Admin\District Username and Password Click Sign in Scanview Access – URL for Charter Schools (NON-District Network) Users

Scanview Home Page Each School will have a similar landing page

How to View the status of the student scan sheets that have been scanned All scan batches will appear in a list by date and time

To view on a single scan batch, Click on the scan batch link How to View the status of the student scan sheets that have been scanned

You can quickly identify the scan batch files that may have errors by clicking the box next to “Show only problem sheets” to show all scan batches that need to be corrected How to View the status of the student scan sheets that have been scanned

“FailedProcessing” means the sheets were scanned in upside down Rescan the sheets to correct the error

How to View the status of the student scan sheets that have been scanned “false b” means that the sheet did not include a Student ID number Click on the blue number in the first column to correct the student ID number

How to View the status of the student scan sheets that have been scanned Click on the blue number to the left to CORRECT the missing information There are two errors in this scan batch as noted with the red and blue boxes below

How to View the status of the student scan sheets that have been scanned Student answers as interpreted by the computer are in blue

Make sure all errors are corrected before the test window closes How to View the status of the student scan sheets that have been scanned

PM Administrative Experience Access Enter PM ADMS Click on the Performance Matters tile Your Name

Select Pending Student Item Analysis PM Administrative Experience How to Access Pending Reports

Your Name Select your School from the Drop Down List PM Administrative Experience How to Access Pending Reports

Your Name Select a Teacher from the Drop Down List PM Administrative Experience How to Access Pending Reports Admin School

Your Name Select a Class from the Drop Down List PM Administrative Experience How to Access Pending Reports Admin School Teacher Name

PM Administrative Experience How to Access Pending Reports Sample School

PM Teacher Experience - Access Enter PM ADMS Click on the Performance Matters tile Your Name

PM Access – Teacher Experience Test Center Location to manage all Diagnostics Assessments SharePoint Access with Resources/Quick Guides

PM Teacher Experience - Script SAMPLE Teacher Script

Your Name Select Pending Student Item Analysis PM Teacher Experience How to Access Pending Reports

Your Name Select a Class from the Drop Down List PM Teacher Experience How to Access Pending Reports Teacher School Teacher Name

PM Teacher Experience How to Access Pending Reports Sample School

Resources Technical Resources Click for Search

Resource Links Vodcast Resources Performance Matters OLA Students Explanation and Navigation Video Performance Matters Test Center for Teachers Navigation and Test Administration Performance Matters Navigation in the ADMS Platform Performance Matters iFilters Drill Through Within Reports Performance Matters Export to Print, Microsoft Excel, and CVS in ADMS Performance Matters Report Explanation and Interpretation (BaseBall Card – BBCard) Performance Matters Report Explanation and Interpretation (Item Analysis) Performance Matters Report Explanation and Interpretation (Scores by Test) Performance Matters Report Explanation and Interpretation (Student Item Analysis) SharePoint Resources Performance Matters Training Material Document Library Initial Performance Matters/Unify Access Reference Guide Access Guide for Initial Log-in Instructions for Administering the Performance Matters Online Diagnostics OLA Checklist Key Points Utilizing Laptops for Diagnostics Quick Reference Document Roles and Responsibilities Checklist Preparing the Optimal Testing Environment

Administration and Procedures Dr. Carla P. Kendall Senella E. Johnson, Ed.S (O) (O) (C) Technical Resources