1 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28 th April’2009 Team – 3 Date of Field Visit : 28 th April th – 28 th April 2009

2 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’2009 Team Represented by : 1.Bihar - U.K. Verma, (Team Leader) 2.Arunachal Pradesh - P Jayaraman 3.Gujrat - A.D. Patel 4.Uttarakhand - Ganga Prasad 5. Dadar & Nagar Haweli - M.L. Goel 6. Delhi - M. S. Bansal & - D.R. Munjal 7. Tripura - B.B. Majumdar 8. TSG, Ed.CIL, New Delhi - Mr. N.P. Chauhan - Mr. Raghuveer Singh Assistance & Support - Mr. Saurabh Borah Accounts Officer SSA, Assam

3 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’2009 Sincere Acknowledgement to : Mr. D.K. Gautam, Dy. Secretary, MHRD; Mr. Birkhe Ram, Chief Consultant, TSG,Ed.Cil, New Delhi; Mr. K. Gopalan, Sr. Consultant,TSG, Ed.CIL, New Delhi; Mr. Ved Prakash, Sr. Consultant, TSG, Ed.CIL, New Delhi; Mr. N.P. Chauhan, Consultant, TSG, Ed.CIL, New Delhi; Mr. Avinash Joshi, IAS, SPD, SSA, Assam Mr. Bhavesh Dekka, Finance Controller, SSA, Assam; Mr. S.N. Chaudhary, Sr. Administrative Officer, SSA, Assam Mr. Saurabh Borah, Accounts Officer, SSA, Assam & All other Functionaries of Assam SSA Mission Who planned, arranged and facilitated the field visit

4 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’2009 Places Visited by the Team: 1.Residential Bridge Cource (RBC) Chenga, Barpeta 2. Musalmanpar Para Middle School, Barpeta 3. Bohari Boys M.V. School, Chenga, Barpeta

5 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Residential Bridge Course (RBC) Chenga, Barpeta Positive findings :  Adequate infra-structural facilities - building, compound wall,  Drinking water facilities; Toilets available.  Running in DIET Building  Boys appeared to have been motivated to achieve required learning level within specified time frame,  Presently 175 Boys enrolled  Boys expressed satisfaction over teaching and learning teachers arrangements

6 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Residential Bridge Course (RBC) Chenga, Barpeta Positive findings :  Boys appeared to be fearless and enjoying the learning;  Very spacious and maintained kitchen,  Satisfactory food arrangements as per weekly scheduled Menu;  Children Profile, Medical Records maintained  Proper Electrical lights / fans facilities available

7 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Residential Bridge Course (RBC) Chenga, Barpeta Positive findings :  Adequate Teaching learning Materials developed and being used  Bridge course Material prepared  Adequate Nos. of Computer System & E-TLM learning in place  Periodical Evaluation System  Adequate Indoor Sports & Games Materials available  Cultural Activities / Musical Instruments in place

8 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Residential Bridge Course (RBC) Chenga, Barpeta Positive findings :  Year-wise enrollment Vis-a –vis Children mainstreamed in Formal Schools Presently Enrolled Children – 175 ( Class I-100, II-71,III-4 )  Cash Book, Ledger, Stock register maintained properly.  UC up to 31 st March 2009 submitted Year wise Status of Enrollment and Mainstreamed Children Year Children Enrolled Children Mainstreamed to Formal Schools

9 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Residential Bridge Course (RBC) Chenga, Barpeta Matters to be taken care of and require improvement :  Cash Purchases of Food grains and other materials to be avoided to the maximum possible extent;  Advance paid for purchases to the staff should be adjusted  Children enrolled but couldn’t be mainstreamed to the formal schooling system should be tracked and remedial action be taken to get them in school;  Teachers of the centre to be imparted proper training  Remedial Teaching Arrangements required for the children having lower learning level  Bank Reconciliation statement be prepared  Social status of the enrolled children be maintained and displayed along with financial receipt and expenditure for the purpose of social audit system

10 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Musalmanpar Para Middle School, Chenga, Barpeta Positive findings :  Adequate infra-structural facilities - building, compound wall, drinking water facilities; Toilets available.  Adequate TLM / TLE available in the school  Adequate nos. of teachers in place,  Cash book properly maintained and signed by Head Master and Secretary of SMC;  Fixed Assets Register Maintained  UC in respect of grants received up to issued;  Balance of Bank Pass Book agrees with the closing balance as per cash book;  Proceedings of the SMC meeting recorded and maintained;

11 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Musalmanpar Para Middle School, Chenga, Barpeta Matters to be taken care of and required improvement :  Maintenance of two set of Cash Books, one for Civil Works and another for other items should be discontinued and only one Book be maintained from the financial year ;  Attendance rate of the children was very poor which is approximately Only 50 %. Reasons behind this poor attendance should be identified and shared with the Teachers, the members of the SMC and also with the parents  Only receipts under SSA are displayed which is also in scattered way. This should be displayed along with the year wise expenditure in a consolidated way for the purpose of social Audit ;  Learning level of the children requires to be regularly evaluated and remedial action be taken for improvement.  Teachers should be imparted proper training to ensure qualitative improvement of class room transactions to make the teaching – Learning processes child friendly and more joyful;  Supply of MDM requires to be resumed

12 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’ Bohari Boys M.V. School, Chega, Barpeta Positive findings :  Adequate infra-structural facilities - building, compound wall, drinking water facilities; Toilets available.  Adequate TLM / TLE available in the school except Black boards  Adequate nos. of teachers in place,  Cash book properly maintained and signed by Head Master and Secretary of SMC;  Fixed Assets Register Maintained  Balance of Bank Pass Book agrees with the closing balance as per cash book;  Proceedings of the SMC meeting recorded and maintained;

13 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’2009 Matters to be taken care of and required improvement :  Attendance rate of the children was very poor which is approximately Only 50 %. Reasons behind this poor attendance should be identified and shared with the Teachers, the members of the SMC and also with the parents  Display of year wise receipts and expenditure for the purpose of social Audit should be ensured ;  Learning level of the children requires to regularly evaluated and remedial action be taken for improvement.  Teachers should be imparted proper training to ensure qualitative improvement of class room transactions to make the teaching – Learning processes child friendly and more joyful;  Supply of MDM requires to be resumed  Supply of Aid & appliances to CWSN be ensured. It was stated that the IED materials have been received in BRC and shall be distributed after election processes are over.  The conditions of Black Boards in the Class Room is found unusable. This should be replaced to facilitate teaching / Learning processes. 3. Bohari Boys M.V. School, Chega, Barpeta

14 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team (3) - Field Visit Report – Dated 28th April’2009 Thanks …..