Aspen Practical Scheduling Concepts SCH01 Patty White.

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Presentation transcript:

Aspen Practical Scheduling Concepts SCH01 Patty White

Build Timeline 1.Curriculum planning and context setup 2.Prepare for course requests 3.Student course selection, teacher recommendations, and request data entry 123 OctSepNovDecJanFebMarAprMayJunJulAug Sep School year context District courses School courses Next school assignments Secondary schools

District Course Catalog School Course Catalog Copy  add

Student Course Requests

Student Chef Course 30 open seats 200 requests = 15% requests satisfied

Versatile and Efficient Course Requesting Course Request Packages Multi-Add Requests

More Course Requesting Options Teacher Course Recommendations Online Course Requesting

Alternate Course Requests Direct Alternates Course Request: British Literature Alternate Course 1: Humanites Alternate Course 2: Creative Writing General Alternates Course Request: World Mythology Is Alternate Course? Global Alternates Course: Alternate: Reading for College Art of Reading

Build Timeline 1.Curriculum planning 2.Prepare for course requests 3.Student course selection, teacher recommendations, and request data entry 4.Course tallies 5.Department decisions 6.Prepare to build 123 OctSepNovDecJanFebMar AprMayJunJulAug 4-6 Sep 210 requests 25 seats/section = 9 sections

S1 S2 A Schedule Attributes

S1 S2 AB

ABCDEFGABCDEFG S1 S2

Q3 Q4 Q1 Q2 ABCDEFGABCDEFG

Schedule Patterns

ABCDEFGABCDEFG

… T1T2T3 Schedule Terms Full Year S1S2 Q1Q2Q3Q4 X1X2X3X4X5 Cover Terms1 Base Terms

T2 and T3 Schedule Terms T1 and …T3 T1 and T2 Cover multiple base terms Define non-contiguous terms Cover Terms2 Base Terms

Schedule Rotation AA1A2A3A4A5A6 BB1B2B3B4B5B6 CC1C2C3C4C5C6 DD1D2D3D4D5D6 EE1E2E3E4E5E6 FF1F2F3F4F5F6 GG1G2G3G4G5G AA1G1F2E3D4C5B6 BB1A2G2F3E4D5C6 CC1B2A3G3F4E5D6 DD1C2B3A4G4F5E6 EE1D2C3B4A5G5F6 FF1E2D3C4B5A6G6

Schedule Expression AA1A2A3A4A5A6 BB1B2B3B4B5B6 CC1C2C3C4C5C6 DD1D2D3D4D5D6 EE1E2E3E4E5E6 FF1F2F3F4F5F6 GG1G2G3G4G5G6 Day First 1,3,5(C) Period First C(1,3,5)

Multiple Scenarios Build Version 1 Global Student Course Requests Build Version 4Build Version 2Build Version 3 Shared Attributes Courses Staff Students Time Courses Staff Students Time Courses Staff Students Time Courses Staff Students Time

Student Grouping Aspen offers the ability to attach the following to student or section: House Team Platoon School House Team Section Type Platoon

Static Grouping Course Red Team Blue Team Yellow Team Green Team Student: Sally Jones is on Red Team.

Dynamic Grouping Course Red Team Blue Team Yellow Team Green Team Student: Roger Anderson requested Course 100.

Include in Scheduling Staff Students Courses Rooms

Schedule Rules Room Reservations X

Student with Student Teacher Common Planning Time Student Avoid Student X

Build Timeline 1.Curriculum planning 2.Prepare for course requests 3.Student course selection, teacher recommendations, and request data entry 4.Course tallies 5.Department decisions 6.Prepare to build 7.Build the schedule 8.Commit the schedule 9.Address conflicts 123 OctSepNovDecJanFebMarApr MayJunJulAug Sep 9

Schedule Build Process Studies and duties Rotate the schedule Commit the schedule Build Evaluate Done? Adjust Inputs No Finalize Resolve Conflicts Yes Validate Run the Build Load Section balance Dropped requests Teacher utilization Room utilization Schedule balance Conflicts Create New Scenario (optional)

Thank you.