THE JOKOMO / YAMADA LIBRARY DIGITAL LIBRARY PROJECT

Introduction Africa University uses Greenstone software for its Digital Library (which includes Institutional Repository).

Information Resources Currently we have 6 Collections in the Digital Library namely: Past exam papers collection (current items: 1023) Past exam papers collection (current items: 1023) Dissertations (and Theses) collection (current items: 40) Dissertations (and Theses) collection (current items: 40) Articles collection (peer reviewed Academic literature and journal articles) current items: 138 Articles collection (peer reviewed Academic literature and journal articles) current items: 138 Electronic Books collection (current items: 223) Electronic Books collection (current items: 223) Electronic Journals collection (these comes in PDF format i.e. Business Monitor International, Red Trunk (FHS) current items: 69 Electronic Journals collection (these comes in PDF format i.e. Business Monitor International, Red Trunk (FHS) current items: 69 Archives collection (UMC in Africa & AU History) current items: 0 (scanning in progress) Archives collection (UMC in Africa & AU History) current items: 0 (scanning in progress) Backlog: Dissertations – 300, Past Exam papers Backlog: Dissertations – 300, Past Exam papers - 150

Access (Current Target Groups) The project is being implemented in two phases. Phase One: During the initial phase, the project will serve Africa University Community in an intranet capacity through a Server. During this phase the Library is implementing and standardising the collection to meet international standards. This phase is expected to take one year after the official launch of the project. Phase One: During the initial phase, the project will serve Africa University Community in an intranet capacity through a Server. During this phase the Library is implementing and standardising the collection to meet international standards. This phase is expected to take one year after the official launch of the project. Phase Two: The second phase will seek to broaden-up the coverage of the Digital Library Project to cater for outside campus access of the target group, including access to digital library content of E-Learning Project staff and students through web access authentication systems. Phase Two: The second phase will seek to broaden-up the coverage of the Digital Library Project to cater for outside campus access of the target group, including access to digital library content of E-Learning Project staff and students through web access authentication systems.

Human Resources Project Administrator – Automation / Electronic Resources Librarian has overall management responsibility i.e. planning and implementing, access, marketing and copyright issues in coordination with Library Administration. Project Administrator – Automation / Electronic Resources Librarian has overall management responsibility i.e. planning and implementing, access, marketing and copyright issues in coordination with Library Administration. Project Assistant – A fulltime Senior Library Assistant responsible for eResources was hired to capture (i.e. scanning) and index resources for the Digital Library. Project Assistant – A fulltime Senior Library Assistant responsible for eResources was hired to capture (i.e. scanning) and index resources for the Digital Library. Faculty Librarians – help to coordinate gathering of print & electronic resources that relates to their Faculties curricula and constantly measure clients’ needs and align to requirement; and train Faculty clients on the effective use of the Digital Library System Faculty Librarians – help to coordinate gathering of print & electronic resources that relates to their Faculties curricula and constantly measure clients’ needs and align to requirement; and train Faculty clients on the effective use of the Digital Library System Student Assistants – The Library has a number of Student Assistants on work-study programme who are assisting with converting soft documents to PDF (from mainly word formats) and scanning of print documents i.e. Dissertations and Past Exam Papers. Student Assistants – The Library has a number of Student Assistants on work-study programme who are assisting with converting soft documents to PDF (from mainly word formats) and scanning of print documents i.e. Dissertations and Past Exam Papers.

Technical Resources The following hardware and software were gathered between June last year and April this year. A powerful Server with large disk space and memory. (Server Specs: Hard Disk - 3TeraBytes (TB) Mirrored with 2TB reserved for Digital Library, RAM - 16GigaBytes (GB) Memory, Processor – Quad-Core 2.01GHz, Operating Software – Windows Server A powerful Server with large disk space and memory. (Server Specs: Hard Disk - 3TeraBytes (TB) Mirrored with 2TB reserved for Digital Library, RAM - 16GigaBytes (GB) Memory, Processor – Quad-Core 2.01GHz, Operating Software – Windows Server A4 heavy duty Scanner with Automatic Document Feeder (ADF) of 50 pages per minute facility. A4 heavy duty Scanner with Automatic Document Feeder (ADF) of 50 pages per minute facility. Acrobat Document convertor software. Acrobat Document convertor software. Auxiliary storage – 2 x 500GB External Hard Drives for backup. Auxiliary storage – 2 x 500GB External Hard Drives for backup.

Policy Framework The project initial policy document was developed in early 2008 but we are in the process of revising it to cater for broader vision. So the Library is not expecting to have open access for as policies like these need to go through the AU Board The project initial policy document was developed in early 2008 but we are in the process of revising it to cater for broader vision. So the Library is not expecting to have open access for as policies like these need to go through the AU Board

eResources Week AU Library is lining up an annual eResources Week each September. This year’s event will mainly involve the official launch of the Digital Library platform to the University Community and therefore the theme would be towards that. The official opening of the Digital Library was delayed from October 2008 so as to allow meaningful information content and structures to be in place. We have already asked University administration to include this event on the Academic Calendar and we are hopeful for a positive response.

AU Digital Library Screenshots

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