TSA 2011 Briefing on Submission of School Data and Selection of Special Arrangements (Primary Schools) 23 November 2010 Academic Community Hall Hong Kong Baptist University

2 Schedule 時間項目講者 14:30 – 14:35 致歡迎詞 黎國偉先生 香港考試及評核局 教育評核服務部總經理 14:35 – 15: 年全港性系統評估安排 及 學校資料上載注意事項 陳文軒先生 香港考試及評核局 系統評估行政組經理 15:15 – 15:25 小休 15:25 – 15:40 為特殊教育需要學生 提供特別評估安排 譚彩姍女士 教育局教育心理服務組 專責教育主任 15:40 – 16:00 為學生點選特別安排簡介 陳文軒先生 香港考試及評核局 系統評估行政組經理 16:00 – 16:30 答問時間 以上各講者及 姜梁詠怡女士 教育局助理秘書長（評估及支援） 羅慧基女士 香港考試及評核局 國際及專業考試部總經理 林玲芝女士 香港考試及評核局 教育評核服務部高級經理

3 TSA 2011 Improvements Feedback received from schools / AAS in July/August System enhancement to simplify the procedures of school data upload Information of students can be updated and amended online until 13 May 2011 (except a frozen period from 25 Mar to 13 Apr 2011) Appointment letter of Oral Examiners will be sent direct to the teachers concerned

4 TSA 2011 Improvements More facilitation will be provided to students selecting WS1 and WS7 special arrangements Demo video on Written Assessments to be produced for invigilators and students

5 TSA 2011 Operation Timetable 7 December 2010 Online submission of school data until 7 December March 2011 HKEAA will inform schools the Oral & CAV assessment date and duties of Oral Examiners on 8 March March 2011 Cutoff date for updating school and student data for Oral & CAV Assessments and barcode label printing - 24 March 2011

6 TSA 2011 Operation Timetable 13 May 2011 Deadline for updating student information (including special arrangement) - 13 May May 12 May 2011 All PM session schools will have their Oral & CAV assessments on 4 May (P3) and/or 12 May 2011 (P6)

7 Submission of School Data Six steps: school information  Check and update school information student information  Upload student information special arrangements  Select special arrangements for students medium of assessments  Select medium of assessments Assessment Administration Supervisor (AAS)  Nomination of Assessment Administration Supervisor (AAS) and his/her deputy Oral Examiners (OE)  Nomination of P3 and/or P6 Chinese and English Oral Examiners (OE)

8 Submission of School Data TSAPXXX Login ID: TSAPXXX

9 Submission of School Data Password will only be required to change every 180 days Password will only be required to change every 180 days Lowered complexity of password combination: 8 to 12 characters with numbers and letters Lowered complexity of password combination: 8 to 12 characters with numbers and letters “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary

10 Submission of School Data 1. School Information School Information Centre ( 學校資料管理 )  School Administration ( 學校管理 )

11 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Check the school information is correct

12 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Update bank account information if necessary

13 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Update the contact information of all account administrators if necessary

14 Submission of School Data 2. Student Information If schools have already uploaded P3 and/or P6 students for conducting “School Assessment (SA)”, they can skip the student batch upload process and only check if any update is required

15 Submission of School Data 2. Student Information (Student Batch Upload) School Information Centre ( 學校資料管理 )  Batch Upload ( 上載批次檔案 )  Student Batch Upload ( 上載學生批次檔案 )

16 Submission of School Data 2. Student Information (Student Batch Upload) Step 1 Get SAMS / WEBSAMS data query if necessary Extract student data from SAMS / WEBSAMS Save all P3 and P6 student information in 1 text (.txt) file Step 2 Upload the text (.txt) file

17 Submission of School Data 2. Student Information (Student Batch Upload) If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into text file ( 文字檔.txt)

18 Submission of School Data 2. Student Information (Student Batch Upload) If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you. Confirm if the number of student records is correct

19 Submission of School Data 2. Student Information (Student Administration) School Information Centre ( 學校資料管理 )  Student Administration ( 學生管理 )

20 Submission of School Data 2. Student Information (Student Administration) Select appropriate class

21 Submission of School Data 2. Student Information (Student Administration) “Create” to add new students

22 Submission of School Data 2. Student Information (Student Administration) Input the information of new students

23 Submission of School Data 2. Student Information (Student Administration) Select the drop-out student

24 Submission of School Data 2. Student Information (Student Administration) “Release” the selected drop- out students

25 Submission of School Data 3. Special Arrangements TSA Centre ( 全港性系統評估中心 )  Participating Students’ Information ( 參與評估學生的資料 )

26 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Select level, then class one by one and press “Refresh”

27 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Select appropriate special arrangements for students if necessary

28 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Remember to “Save” all work done / changes on every page

29 Submission of School Data 3. Special Arrangements (contd) 3. Special Arrangements (cont’d) Repeat the same procedure until all P3 and P6 students requiring special arrangements have been selected

30 Submission of School Data 4. Medium of Assessment all P3 and P6 classes If schools are taking the default language (i.e. Cantonese in Chinese Oral, Listening and CAV and Chinese in Mathematics) as the medium of assessment of all P3 and P6 classes, they can skip this part

31 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) TSA Centre ( 全港性系統評估中心 )  Select Assessment Medium for TSA ( 選擇全港性系統評估語言 )

32 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) Mathematics Default: Chinese Selection: Schools may select English question papers for individual classes

33 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) Chinese Oral Default: Cantonese Selection: Schools may select Putonghua for individual levels Chinese Audio-visual Default: Cantonese Selection: Schools may select Putonghua for individual levels

34 Submission of School Data 4. Medium of Assessment (contd) 4. Medium of Assessment (cont’d) Chinese Listening Default: Cantonese Selection: Schools may select Putonghua for individual classes Remember to “Save” any change

35 Submission of School Data 5. Nomination of AAS Read the Instructions for Nomination of AAS An AAS should not be an Oral Examiner in the same year NOT required to return the nomination form to HKEAA

36 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d) TSA Centre ( 全港性系統評估中心 )  Nomination Centre ( 評估提名中心 )

37 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d) Nominate AAS and Deputy AAS

38 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d)

39 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d) Input required information of 1 AAS and 1 Deputy AAS

40 Submission of School Data 5. Nomination of AAS (contd) 5. Nomination of AAS (cont’d)

41 Submission of School Data 6. Nomination of Oral Examiners Read the Instructions for Nomination of Oral Examiners (OE) Each school should nominate: 1 1 P3 OE cum P6 Reserve OE for each subject AND 1 1 P6 OE cum P3 Reserve OE for each subject

42 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) School can nominate other qualified teachers as extra P3 or/and P6 Reserve OE. HKEAA may appoint them as External OE for other schools NOT required to return the nomination form to HKEAA

43 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Live training workshop for new OE: 9 Apr 2011 (Sat)AMP3 and P6 16 Apr 2011 (Sat)AMP3 and P6 PMP3 only / P6 only Chinese Lang.CCC Kei Faat Pri Sch (Yau Tong) English Lang.SKH Yautong Kei Hin Pri Sch

44 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d)

45 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Start to input the information of nominated OE

46 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Nominate Chinese Language OE PTH Schools selected PTH for Chinese Oral Assessment PTH MUST nominate Chinese OE who can conduct assessments in PTH

47 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Nominate English Language OE

48 Submission of School Data 6. Nomination of Oral Examiners (contd) 6. Nomination of Oral Examiners (cont’d) Completed OE nomination record

49 Submission of School Data Verification of Submitted School Data Verify the accuracy of the data input in the six main areas Modify the data for any error found Verify the number of classes uploaded

50 Submission of School Data Conclusion Preparation Data Submission Verification 23 Nov – 7 Dec 2010 Data Submission to be completed between 23 Nov – 7 Dec 2010

51 Submission of School Data User Guide for School Administrator

52 Submission of School Data Support and Enquiry Hotline: