University of Trieste PHD school in Nanotechnology Writing a proposal … with particular attention to FP7 Maurizio Fermeglia

The Basics You do not go to Brussels to „lobby” for your project You understand that FP7 is about trans- European cooperation You read and understand the Work Programme and the Guides You accept and play according to the rules – no special treatment for NMS and Candidate Countries

General Comments How do you get started? Work Programme + other official documents. –Consult before you submit: –FP7 Helpdesk –Scientific Officers, other FP6/FP7 contacts –NCPs –Get additional intel on what the priorities are –Read the news, watch TV, follow-up what’s going on in Europe

General Comments FP7 proposals are evaluated in Brussels by independent evaluators: –Background: academic, industry, consulting –Geographical representation of Europe –Gender balance Understand the human factor of the evaluation system!

General Comments Cutting edge science: only in Ideas! The rest: –Applied research + demonstration (good ideas + innovation) –Integration of EU research –Europe as a whole must benefit from it Trans-European collaboration is not a tool but an objective! Submitted proposals are all good or very good –Your proposal will need to be excellent –Competition is very high –Success rate: lower than with national programmes FP7 proposals are evaluated in Brussels by independent evaluators: –Background: academic, industry, consulting –Geographical representation of Europe –Gender balance

The Idea Initial idea: this is core!!!! Core consortium – the rest is built around it Initial priorities may change: Work Programme Centre of gravity may change: new partners Project idea: summarised in 1 paragraph - can be used to attract experienced project partners

University of Trieste PHD school in Nanotechnology The Proposal

The proposal Download from Cordis (complete package, always the latest version) Part A: administrative info Part B: technical info Electronic submission only

The Proposal Part B: 0. Cover page 1: Scientific/technical quality 2. Implementation 3. Impact 4. Ethical Issues 5. Consideration of gender aspects

The Proposal 1. Scientific/technical quality –1.1 Concept and objectives –1.2 Progress beyond the state-of-the-art –1.3 S/T methodology and associated work plan

The Proposal 2. Implementation –2.1 Management structure and procedures –2.2 Individual participants –2.3 Consortium as a whole Sub-contracting Other countries Additional partners –2.4 Resources to be committed

The Proposal 3. Impact –3.1 Expected impacts listed in the work programme –3.2 Dissemination and/or exploitation of project results, and management of intellectual property

The Proposal 4. Ethical Issues 5. Consideration of gender aspects

The Proposal Your proposal will have to be –Based around an interesting novel idea –Implemented using an appropriate methodology –Structured and written in a clear way –Addressing the Work Programme and EU priorities –Realistic in terms of resources (never underestimate!) –Short

Description of the project 1. Scientific and/or technical quality, relevant to the topics addressed by the call 1.1 Concept and objectives 1.2 Progress beyond the state-of-the-art 1.3 S/T methodology and associated work plan 2. Implementation 2.1 Management structure and procedures 2.2 Individual participants 2.3 Consortium as a whole 2.4 Resources to be committed 3. Impact 3.1 Expected impacts listed in the work programme 3.2 Dissemination and/or exploitation of project results, and management of intellectual property 4. Ethical Issues 5. Consideration of gender aspects

Timescale 2.Annual reports detailed description of the project prepared by the Consortium  modified before Contract is signed in accordance with EC scientific achievements financial reports subsequent year’s implementation plan 2.Final report overall summary of the project broadly comprehensive 1.DoW = Description of Work = Annex I of the contract

Description of Work dr. Cecilia Blasetti - Elettra ST 2.Implementation  Concept and objectives  Progress beyond the state-of-the-art  Work plan  Management structure and procedures  Individual participants  Consortium as a whole  Resources to be committed 1.Scientific and/or technical quality 3.Impact  Strategic impacts  Dissemination and/or exploitation 5.Gender Aspects 4.Ethical Issues Table

dr. Cecilia Blasetti - Elettra ST Participate in the scientific ideas/evaluation during CREATION of the DoW Summarize Costs estimates Description of Work: to be done..

Evaluation Criteria

Two steps evaluation (NMP)

Typical research project

Typical research project in FP7

University of Trieste PHD school in Nanotechnology Planning the project management

Criteria 2: implementation “Quality and efficiency of the implementation and the management “Appropriateness of the management structure and procedures” Guide for Applicant: Cap. 2 Implementation Parag. 2.1 “Management structure and procedures “ –describe the organizational structure and decision-making mechanism of the project –show how they are matched to the complexity and scale of the project” Maximum length for Section 2.1: five pages

Managing structure

Communication structures / Communication flows Meetings Phone conferences Web-based communication platforms (extranet) Internal newsletter,… Reporting structures Meetings:

Common mistakes in proposals

Case studies MCUBE (Coordination Action) MULTIPRO (FP6 STREP) MULTIHYBRIDS (FP6 Integrated Project IP) NANOMODEL (FP7 Collaborative project)