WP1 –Project Management and Coordination CROPSUSTAIN KICK OFF MEETING 28 th November 2012, Agricultural Institute of Slovenia, Hacquetova ul. 17, Ljubljana

Overall strategy of the work plan The strategy will be implemented through the following work packages: WP 1: Project Management and Coordination WP2: Recruitment of Human Resources WP3: Reinforcing Human and research potential: collaboration for the best WP4: Technological Modernization of Research Facilities WP5: Building Networks: ERA WP6: Dissemination and Exploitation WP7: Evaluation

Deliverables List

Management structure The management structure include: Project Coordinator, Project manager, Financial manager, WP leaders, Scientific Theme managers, Steering committee GOALS: ensuring professional and accurate management and coordination of CropSustaIn in order to fulfil all objectives of the proposal to ensure proper communication and good quality control of the work to ensure optimal involvement of all CropSustaIn actors Project Coordinator (PC): takes the overall responsibility of project management and implementation; dr. Gregor Urek

Management structure – PM, FM, WPs Project Manager (PM): is responsible for the technical implementation of the project. He will fully support the PC. PM will be in charge of the day-to-day management of the project, monitoring of work progress, quality control of the reports provided to the EC, communication with the collaborative partners; dr. Saša Širca Financial and Administrative manager (FM): FM will be responsible for the financial management of the project. FM will support PC and collaborate with PM in his reporting tasks, providing the required materials; Meta Čufar Work package leaders: each work package leader is responsible for performing the work scheduled on time and in conformity with the planed work description. The work package leader also insures that deliverables are being produced with the appropriate quality, on time and to budget;

Management structure - WPs WPWP leader WP 1: Project Management and Coordination Dr. Saša Širca WP2: Recruitment of Human Resources Doc. Dr. Gregor Urek WP3: Reinforcing Human and research potential: collaboration for the best Dr. Barbara Gerič Stare WP4: Technological Modernization of Research Facilities Dr. Irena Mavrič Pleško WP5: Building Networks: ERADr. Hans Josef Schroers WP6: Dissemination and ExploitationDoc. Dr. Vladimir Meglič WP7: EvaluationDoc. Dr. Andrej Simončič

Management structure - ST Scientific themeST manager 1: Strengthening capacities for diagnostics of quarantine and other severe plant pest and pathogen species. Doc. Dr. Mojca Viršček Marn 2: Collaboration for establishment of national reference collections for quarantine and other severe plant pests and pathogens Dr. Alenka Munda 3: Investigating methods for dealing with interactions between host plants, vectors, pests and pathogens. Dr. Polona Strajnar 4: Raising research potential on environmentally sound plant protection technologies. Dr. Kristina Uginovič 5: Transfer of knowledge for omics and bioinformatic approaches for sustainable agriculture. Dr. Jelka Šuštar Vozlič 6: Rising research potential to reduce honeybee colonies losses and to ensure sustainable beekeeping. Prof. Dr. Aleš Gregorc

Management structure KIS management team: PC, PM, FM and WP leaders – regular meetings monthly; planning & evaluating the work on the project Advisory board: PC, PM and ST leaders and the leaders of the two Interdisciplinary research programme groups at KIS – 3 meetings in the project lifetime (M12, M24 and M36); evaluation of the scientific matters Project Management Collaborative Workspace At KIS intra-net (with access via username and password only). The collaborative workspace will include the project management guidelines which set out all reporting requirements, deliverable sign-off procedures, templates for all project documents, meeting schedules and partner roles/responsibilities.

Steering Committee NameInstitutionPosition/role in the project Doc. dr. Vladimir Meglič KISKIS research programme group leader Dr. Meta Čandek-Potokar KISKIS research programme group leader Dr. Saša ŠircaKISProject manager Dr. Vivian BlokJHIScientist representing collaborative partner Dr. Per KudskAU-AGROScientist representing collaborative partner Dr. Habil. Johannes Jehle JKIScientist representing collaborative partner Mr. Gorazd Maslo Ljubljana City Hall Representative of the local community Ms. Jana ErjavecMAERepresentative of the Ministry Dr. Pablo Hirschegger Semenarna Ljubljana d.d. Representative of the industry Doc. Dr. Andrej Simončič KISThe director of KIS Doc. Dr. Gregor Urek KISProject Coordinator Four meetings: M1, M12, M24 and M42 SC is chaired by the PC and receives reports on progress The board is responsible for reviewing the research agenda; the strategic aspects of the project; responsible for the global management of the project ensuring that the project meets its objectives and that deliverables are produced on time and to budget

Financial management

PC responsible: Measuring the progress and achievements of the expected project results thru The assessment criteria Deliverables WP1 D1.1 Report on the project meetings (M 1, M6, M12, M18, M24, M36, M42) D1.2 Report from Steering committee meetings and annual conclusions of the Steering Committee (M1, M12, M24, M36) D1.3 Report on Project Management Collaborative Workspace (M 3) D1.4 Report from Advisory board (M12, M24 and M36) D1.5 Report on measuring the progress and achievements of the expected project results (M36) Communication with the Commission PM will support PC in communication on project related matters with the EC to ensure regular implementation in accordance with the contract Achievements