Federal FY10 Q1 ARRA Update and Informational November 18, 2009

Q4 ResultsFY10 Q1 Looking Forward

Total Harvard Funding September 30, 2009 SEAS $13,380,860 FAS $19,591,984 HMS $40,595,630 HSPH $14,283,528 Total: $87,852,002

Total Harvard Awards September 30, 2009 SEAS 10 FAS 45 HMS 81 HSPH 26 Total: 162

OSP’s Role OSP worked in 3 phases to validate template information and integrate financials Resolved any automatically generated error notices from NIH Finished uploading to and was done 2 days early!

Harvard ARRA Jobs Reported AreaPrimeSubTOTALS FWS42NA42 FAS6.980 SEAS3.910 HMS SPH4.530 TOTALS

Q4 ResultsFY10 Q1 Looking forward

Timelines and Deliverables

Timeline Nov 15 – Financials Cut Off Nov 30 – All data due to SPA Reporting through Dec 31Dec 4 – All data due to OSP Dec 1 – Information due to FAS and SEAS Specialists

Information Flow

School ARRA Specialists Providing Updated FY10 Q1 Templates Data Elements the School ARRA Specialist is providing: – Award description – Quarterly Activities Project description – Place of Performance – Vendor Payment information

Items needed from Departments Data Elements the PI/Department is Responsible for: – Project Status – Jobs Created and Retained – Jobs Narrative Information due to FAS & SEAS Specialists by 12/1

Jobs Recap New Draft Guidance, 11/17 Definition of Jobs: – Created: A job created is a new position created and filled as a result of ARRA funding (can pull HR posting). This would include an assignment into an unfilled position. Students should be included in this section of jobs reporting. – Retained: A job retained is an existing position that remains active as a result of ARRA funding. Jobs reporting makes the news!

Outstanding Issues Cost transfer documentation (over and under) Vendor Payments: – Purchases $25k – JP Morgan and P-Cards – Journals Methods for allocating

Best Practices for Processing Transactions Manual Journals, include in description: – Vendor Name – Original Transaction Date – Product or Service Description Corporate Card, Reimbursements, include in description: – Vendor Name – Original Transaction Date – Product or Service Description – Business Justification

Q4 ResultsFY10 Q1 Looking Forward

Harvard University as of 11/12/2009 $113,868, Awards in total

Future Reporting Periods Subject to change WITH notice Q2 - April 10, 2010 – Financial cut off 3/15; due to OSP 3/31 Q3 - July 10, 2010 – Financial cut off 6/15; due to OSP 6/30 Q4 -October 10, 2010 – Financial cut off 9/15; due to OSP 9/30 Q1 -January 10, 2011 – Financial cut off 11/15; due to OSP 11/30

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