Program Management Office Department of Innovation & Technology City of Boston Kickoff Meeting.

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Presentation transcript:

Program Management Office Department of Innovation & Technology City of Boston Kickoff Meeting

Meeting Goals List your meeting goals here Meeting Goals COB Project Kickoff v22

3 Agenda Agenda Item Lead/FacilitatorTime Introduction: Confirm Objectives and AgendaPM5 min Team Member Introductions: Departments, role and responsibilities on project, related questions. PM10 min Project Scope: Informal briefing and discussion: success factors, related features, main project deliverable. Sponsor15 min Project approach, work and timeline: major areas of work, phases breakdown, completion date, milestones and timeline. Sponsor/PM15 min Risks: discuss identified risks, potential others?Sponsor/PM10 min Next Steps: discuss team meeting formats and schedules, define means of communications and frequency, then summarize timeframe for the next key work. PM5 min COB Project Kickoff v2

Introductions COB Project Kickoff v24

Project Details Review Project Charter and Scope COB Project Kickoff v25

Staffing Proposed Schedule COB Project Kickoff v26 WBS, Timeline

Staffing Resources COB Project Kickoff v27

Staffing Risks COB Project Kickoff v28 Review those identified, potential others?

Staffing Scheduling Team Meeting Format and Frequency Next Meeting: Day and Time COB Project Kickoff v29

Staffing Team Communications LeadName Phone Project Sponsor Program Manager Project Manager Project Stakeholders Customer Project Team Technical Lead Discuss how the team is going to primarily communicate and the frequency. Create a communication plan (verify the information below) COB Project Kickoff v210

Staffing Follow Up Verify what next project tasks are, who is responsible and the timeframe for finishing them (next slide has matrix that can be used for this information) COB Project Kickoff v211

Responsibilities Who What When Responsibilities COB Project Kickoff v212

Staffing Any Questions? COB Project Kickoff v213

Funding Funding Description Rules and constraints set forth by the type of funding (if applicable) Funding COB Project Kickoff v214