Strategic planning: Could it be useful? Hilde Colenbrander, cIRcle Coordinator, UBC Library March 14, 2012.

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Presentation transcript:

Strategic planning: Could it be useful? Hilde Colenbrander, cIRcle Coordinator, UBC Library March 14, 2012

Vancouver, British Columbia /

Koerner Library, UBC

40,000 items circle.ubc.ca 40,000 items circle.ubc.ca

56,000+ students Full Time/Part Time, all categories Two campuses 10,100 faculty 9,400 staff UBC people

325 FTE library staff 86 librarians 33 management & professional staff 167 support staff 39 students UBC library people

March FTE coordinator/0.25 FTE programmer analyst June volunteers for IR implementation team March FTE coordinator (continuing) July FTE assistant (continuing) cIRcle staffing

April 2009 Atmire contract (continuing) October FTE Olympics project librarian (18 months) February FTE workflows project assistant (6 months) July FTE librarian (continuing) cIRcle staffing

Dec 2011 Assistant’s position upgraded Ongoing Project collaborations with liaison librarians, and with staff in technical services and other units cIRcle staffing

cIRcle staff Hilde Colenbrander, cIRcle Coordinator Tara Stephens, cIRcle Librarian Julia Thompson, cIRcle Library Specialist

One-day retreat on February 2 nd 2011 External facilitator Careful preparation 45 participants From every part of the library system From all levels of staffing cIRcle planning retreat

Prioritize cIRcle as a core library and campus service Establish goals & targets for cIRcle Develop a persistent digital archives strategy Develop and support the scholarly content life cycle Planning retreat outcomes

Establish authoritative copyright and IP framework Streamline acquisition of cIRcle content Establish a training program with supporting documentation Develop a communications strategy Planning retreat outcomes

Participants agreed that cIRcle services should be: Decentralized With centralized coordination Content recruitment decentralized Content management support decentralized (metadata, file uploading) Planning retreat outcomes

Make it your mission in life! Participate actively in strategic planning processes Convince University Librarian and senior library management Enthuse every library staff member Lessons learned

Persuade faculty and researchers Communicate with students Engage with library advisory committees Demonstrate value to Provost et al Lessons learned

Embrace Scholarly Communications Steering Committee (Provost) Never stop talking about it Find new and different ways Never take ‘no’ for an answer Lessons learned

"We are setting a new standard for open source materials of a very important conference series. The help and support from cIRcle to make this real is highly appreciated." –Dirk van Zyl, Professor, Department of Mining Engineering cIRcle contributors … "Th[e] digital repository offered the open access and content preservation that we hoped would capture our shared efforts in a permanent way … cIRcle is a powerful resource that was indispensable in our efforts to create a legacy from the Games." –Michelle Aucoin, Director, UBC 2010 Olympic and Paralympic Games Secretariat