Paul Mundy www.mamud.com Editing techniques Ways to correct your manuscript.

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Presentation transcript:

Paul Mundy Editing techniques Ways to correct your manuscript

Editing techniques Hardcopy editing Hardcopy and computer Dual screen Side-by-side comparison Split screen Grey shading Word Track Changes Word Comments

Hardcopy editing Print the document (double spaced) Make changes on paper, then transfer to screen Always do this with the final draft  You will spot errors on paper you cannot see on screen Use editing symbols Use a style sheet

Double spacing a document

Editing symbols

Style sheet ABCDEF GHIJKL MNOPQR STUVWXYZ cross-cultural extensionist Green Revolution Indigenous knowledge policymaker microcredit Millennium Development Goals reappraisal

Hardcopy and computer Print hardcopy of document Read it, then make changes directly on screen Good for complex documents where you have to flip back and forth among sections

Dual screen Set up a second screen for your computer Edited document on Screen 1 Original version on Screen 2 Put coloured background on original document  In Word, Format > Background

Side-by-side comparison Compare two versions of document side by side on same screen  Open both documents in Word  Click Window > Compare side by side Put coloured background on original document  In Word, Format > Background

Split screen Split your Word screen into two Now you can edit one part of document while you refer to another part Double click here Or drag bar down

Grey shading Edit document in one window Give unedited text a shaded background  Add Shading Color button to toolbar  Select unedited text, add shading  After editing each paragraph, remove shading Lets you see what you have edited, and what not

Track changes Function in Word that shows changes you have made At bottom of screen, click TRK Word marks insertions and deletions

Track changes Useful only if your edits are minor Useful if you want to show changes to someone else Use Reviewing toolbar to view Final document Make sure you Accept All Changes before submitting document

Word Comments In Word, click Insert > Comment or Insert Comment button Make sure you delete comments before submitting manuscript

Other tricks Use $$$ and ALL CAPITALS to mark queries in the text Use highlighting to mark text Use the Format Painter highlighting

Keyboard shortcuts in Word CutCtrl+XPasteCtrl+V UndoCtrl+ZRedoCtrl+Y BoldCtrl+BItalicCtrl+I Cut to SpikeCtrl+F3Paste from SpikeCtrl+Shift+F3 Change caseShift+F3Remove formattingCtrl+Space Seek synonymShift+F7SaveCtrl+S For more, F1 > Keyboard shortcuts