SLDS Webinar 5/21/141 The webinar will begin at approximately 2:00 PM EST. Information on how to join the teleconference can be found on the “Info” tab in the upper left of this screen. Please be sure to use the “Attendee ID” when dialing in to associate your name with your phone. In order to cut down on background noise, please mute your phone by dialing *6 upon entry into the meeting. For the Question and Answer portion at the end of the presentation:  You can re-dial *6 to unmute your phone and ask a question; or  Type your question into the Q&A panel below the participant list and click “Send.” A copy of this presentation and a link to the recording will be available at Linking K12 Student Data with Postsecondary Data

Panelists Iowa: Connie Brooks Kentucky: Charles McGrew Maine: Bill Hurwitch Montana: Brett Carter Facilitator State Support Team: Keith Brown Topics What brought about the matching? What is the process for matching? How are the data being used? 2 Webinar Overview SLDS Webinar 5/21/14

Iowa Department of Education 3 Linking K12 Student Data with Postsecondary Data SLDS Webinar 5/21/14

2009 SLDS Grant – K12 Focus 2012 SLDS Grant – Postsecondary Focus o Project Team – 4 FTEs  K12  Community Colleges  Regents  Workforce 2-Step Matching Process 4 Iowa Background SLDS Webinar 5/21/14

eScholar – 2004 State Law: o All IHEs that accept federal financial aid must STORE the K12 StateID Began providing StateIDs to Community Colleges and Regents around Private IHEs do not participate at this time 5 Step 1: Unique IDs SLDS Webinar 5/21/14

IHEs send annual file after their academic year ends (May/June) o Provides student name and DOB K12 runs PS students through eScholar system K12 returns StateID to IHE IHE stores K12 StateID for future matching 6 StateID Process SLDS Webinar 5/21/14

K12 sends IHEs file of StateIDs for all cohorts they want data on – includes non-grads IHEs pull enrollment, awards, and remediation data for those StateIDs Return file loaded into SLDS Upon receipt, all StateIDs are replaced with a GUID De-identified files can still be linked Crosswalk access limited to IT/ETL staff only 7 Step 2: Postsecondary Matching SLDS Webinar 5/21/14

Driven by America Competes Act – foundation for MOUs Regents used to send a limited High School Feedback Report (HSFR), so they also wanted to “help” K12 o Embellished HSFR = Phase I of SLDS Regents interested in research potential (Phase II) Community Colleges expressed interest in remediation/developmental coursework 8 Participation SLDS Webinar 5/21/14

SLDS housed at Department of Education Regents will overwrite their files each year with updates Data ownership/control protected Owners have veto power over their data Process for data requests (Phase II) 9 Data Use and Governance SLDS Webinar 5/21/14

StateID matches complete for 2009, 2010, 2011 and 2012 K12 Cohorts – 2013 in progress Those IDs are stored by: o Community College o Regents o **Workforce** – same model, but inverted since the process has to start with K12 Regents data has been loaded for these cohorts into the SLDS 10 Where We Are Today SLDS Webinar 5/21/14

Kentucky Center for Education and Workforce Statistics 11 Linking K12 Student Data with Postsecondary Data SLDS Webinar 5/21/14

Independent state agency Authorized in statute to collect and link data from all levels of education and workforce Develop state-level metrics Evaluate and conduct research on education, training, and employment/workforce Inform decisionmakers 12 KCEWS Background SLDS Webinar 5/21/14

13 Kentucky’s Data Linking System Receive identifiable data from all of the sources Cascading sets of algorithms identify potential matches based on available data elements Exact matches, fuzzy logic, common typos Maintain historic records of previous names, identifiers Manual review of possible exceptions Primary matching elements include Name, DOB, SSN, agency ID numbers, Gender, Ethnicity

SLDS Webinar 5/21/1414 Why Kentucky Links Data Better Metrics o Actual college-going numbers instead of self-reported plans o Ability to disaggregate rates by different types of students or preparation strategies o Compare high school to college performance at a subject level o Remediation, college credits earned, college grades o Expanding beyond postsecondary to include employment o Link teacher preparation to student performance

Reports by school, district, and region College going (in/out of state) College readiness HS and college grades comparisons by subject College credit hours earned Persistence to the 2nd year of college School-level data file available SLDS Webinar 5/21/1415 Kentucky’s High School Feedback

SLDS Webinar 5/21/1416 Kentucky’s High School Feedback

SLDS Webinar 5/21/1417 Support Improving College Readiness

SLDS Webinar 5/21/1418 Kentucky 1 st Year Teacher Retention

Maine Department of Education SLDS Webinar 5/21/1419 Linking K12 Student Data with Postsecondary Data

State Legislation o Chapter 615 – Remedial course taking and retention o Chapter 593 – Postsecondary outcomes task force Research Agenda o SLDS/WDQI Sponsored o Reports to Legislature Stakeholder Requests o Feedback Reports o Better quality data SLDS Webinar 5/21/1420 Drivers for K12 Postsecondary Linkage

State Student Data System State Staff Data System Educator Credentialing System Postsecondary Data Systems Adult Education System Wage Records Matching System National Student Clearinghouse SLDS Webinar 5/21/1421 Resources

High School Feedback Reports Postsecondary Outcomes Reports Education Research Teacher Preparation Outcomes Adult Education Outcomes Workforce Outcomes Reports SLDS Webinar 5/21/1422 Types of Reports

Remedial Course-Taking Reports o Reports created for state and high schools by Maine public two-year and four-year postsecondary institutions o Remedial courses/persistence o Mandated by Legislature Student Tracker Reports o National Student Clearinghouse o Disaggregated by demographics, programs, and assessment performance SLDS Webinar 5/21/1423 High School Feedback Reports

Maine Education Policy Research Institute Reports to Education and Cultural Affairs Committee o Pathways to Mathematics College Readiness in Maine  Assessment data – 8 th grade proficiency  High school course-taking patterns o Developing College Readiness Indices for Maine High Schools  Predictors of student college readiness  Academic persistence in college SLDS Webinar 5/21/1424 SLDS Sponsored Research

16 postsecondary public and private institutions Following gradates into Maine schools o K12 staff and educator credentialing data  Where employed in Maine schools  Subject areas taught  Additional endorsements/credentials  Additional education Reports back to institutions o Graduate outcome reports o Teacher effectiveness (TBD) SLDS Webinar 5/21/1425 Teacher Preparation Programs Feedback

Track high school dropouts who complete high school academic credentials through adult education o Postsecondary matriculation (NSC data) o Workforce outcomes WorkReady and other programs Linkage through State Student Identifier and SSN o All academic adult education students matched with or assigned State Student Identifier by DOE o SSN used for matching with DOL UI database SLDS Webinar 5/21/1426 Adult Education Outcomes Reports

Public website Links graduate records with wage records Provides information to address questions o Do program completers get jobs in Maine? o What do those jobs pay? o How do wage and employment outcomes vary by degree and area of study? Stakeholders – General public, high school guidance counselors, postsecondary programs and researchers, policymakers SLDS Webinar 5/21/1427 Wage Outcomes Reports

Montana Office of Public Instruction SLDS Webinar 5/21/1428 Linking K12 Student Data with Postsecondary Data

Postsecondary data from the MT Office of the Commissioner of Higher Education (OCHE – only Montana Colleges and Universities – currently no tribal colleges) K12 data from the MT Office of Public Instruction (OPI) o There is a collaborative agreement between the two institutions o There is currently no common identifier. Data are matched on name/birthdate/high school/etc. at OPI. Data owned by OPI  In the future, the colleges will receive the OPI common identifier through a high school transcript solution  We are working on a transcript/transport for all the high school level data – Spring of 2015 SLDS Webinar 5/21/1429 Data Matching

Frequency of Matching o Yearly – done in the fall/winter of each year Currently, only MT HS students are tracked o To Montana University System Schools via OCHE data  To other colleges and universities via the National Student Clearinghouse – We have the Student tracker reports available o We have the ability to track HS dropouts o Dual enrollment is a future direction we hope to track/include in high school feedback reports SLDS Webinar 5/21/1430 Data Methods

All matched postsecondary data goes to OPI’s SLDS “GEMS” in the “College Readiness” domain o ew.aspx ew.aspx  There are both public (state level) and private (county, district, and school level) “High School Feedback Reports”  Currently, we have aggregate capture rates and remediation rates for students in the Montana University system  We will build in retention rates (based on credits achieved) in the immediate future  NSC student tracker reports are also available o Other future directions  Classes taken and grades made in postsecondary and high school  Assessment scores  Postsecondary graduation SLDS Webinar 5/21/1431 Data Uses

SLDS Webinar 5/21/1432 Data Uses

We have an Interagency Data Governance Council to collaboratively manage, link and analyze K-20 education data. o Came up with research directions for this merged data. SLDS Webinar 5/21/1433 Data Uses

Determine the definition of college readiness and assess which HS factors are associated with college readiness. Enhance the High School Feedback report to include some course results (e.g. explore the relationship between HS English/Math courses taken/grades and grades in postsecondary English/Math). Assess the impact of the state’s school turnaround efforts such as the School Improvement Grant schools and Schools of Promise in making their students ready for college. Assess the impact of educational programs that such as International Baccalaureate curriculum, AP classes, Digital Academy courses, etc. Assess the effect of extracurricular activities at the high school level on graduates being college ready. Explore the relationship between student backgrounds and college remediation as well as how placement in these courses affects student’s graduation status. SLDS Webinar 5/21/1434 Research Directions

Questions? SLDS Webinar 5/21/1435 Linking K12 Student Data with Postsecondary Data

Panelists Bill Hurwitch: (207) or Brett Carter: (406) or Charles McGrew: (502) or Connie Brooks: (515) or SST Keith Brown: (919) or SLDS Lauren Wise: (202) or 36 SLDS Webinar 5/21/14 Contact Information

Thank You! SLDS Webinar 5/21/1437 Linking K12 Student Data with Postsecondary Data