OPI’s K20 Data Project Montana Electronic Transcript Initiative Available Spring 2015 Free Certified Transcripts!

K20 Data Project: Mission Establish data linkages between K12 education and postsecondary partners by creating an electronic student transcript repository for K12 education and connecting to postsecondary data for Montana high school students who enroll in the MUS system.

K20 Data Project $3.9 million dollar grant from the US Department of Education running through 6/30/15 OPI is partnered with OCHE Major developments are the College Readiness Domain in GEMS and the K20 Data Transport and Transcript system

College Readiness Domain http://gems. opi. mt Data from National Student Clearinghouse Enrollment Retention Data from Montana University System Remediation Session presented this afternoon at 2:30 p.m.

Example of Report

Montana Electronic Transcript Initiative Students can access transcript service to send free certified transcripts to any institution in the country or other locations that require transcripts Provide a system to submit student data required to produce a Montana standard transcript from high schools and districts Montana standard transcript was approved by the Board of Public Education in 2013

Two Part Process Step 1: Data Transport Step 2: Electronic Transcripts Provide mechanism for effective data transport between districts and OPI Step 2: Electronic Transcripts Provide high school students free certified electronic transcript service Parchment is the transcript vendor www.parchment.com

Project Overview

Step 1: Data Transport Web portal for submission of student transcript data into a secure database by participating schools and districts. The data transport system is designed to improve the OPI’s data exchange with schools and districts. It will make pulling data from a school’s local SIS into the OPI systems easier and more efficient.

Data Submission Submission Methods Batch SFTP Online file containing data for one or more students SFTP automated transfer of a file containing data for one of more students Online data entry for one student at a time

SIS Extracts Transcript Data Extracts are available for these SIS vendors Infinite Campus PowerSchool SchoolMaster The OPI is having discussions with others to create an extract for their product

3 Separate Extracts Demographics Course Assessment List of students with their demographic and graduation information Course List of courses a student has completed or has currently in progress Assessment List of students with their assessment information ACT, SAT, MSU writing, etc.

Data Quality All data will go through a validation and certification process within the system to ensure data quality Reports generated for missing required data and validation errors Reports are reviewed by the school and discrepancies resolved All transcript data is certified prior to being sent to Parchment

K20 Website Detailed information regarding the Montana Electronic Transcript Initiative is available on the K20 Project website Opi.mt.gov/Reports&Data/K20.html

Data Security OPI is committed to complying with FERPA and other state and Federal laws protecting all students information Full detailed confidentiality policy available http://opi.mt.gov/PUB/AIM/AIM%20Policies/Student_Records_Confidentiality_Policy.pdf Secure Uploads and Downloads Secure FTP, SSL encrypted transmissions More information available at the Data Security Presentation

Implementation Schedule System Pilot begins in Spring 2015 Statewide Training and Deployment will follow Regional sessions will be held around the state Transport Transcript High schools will be able to generate free electronic transcripts for 2015 graduates!

Contact Information Jamey Ereth jereth@mt.gov Data Collections Bureau Chief Susan Murray smurray@mt.gov MT e-transcript Project Manager Carmen Pennington cpennington@mt.gov K20 Business Analyst