Title I Supplemental Educational Service Training August 19, 2013 The main purpose of supplemental educational services is to: increase the academic achievement in reading/language arts or mathematics as well as English language proficiency for students with limited or no English proficiency of eligible students as measured by the State's assessments. enable these children to attain proficiency in meeting the State academic achievement standards.

Agenda : Introductions Identified Schools, Students and Calendar Selection Committee Process for SES Providers Student Identification and Enrollment (SEP and SSR) Guidelines Invoicing Code of Ethics

Providing Tutoring Services to Eligible Title I Students Contract Information Barbara Ruley Vendor Coordinator Linda Wright Data Analyst Selina Ramos Title I Director Linda Reyes-Quinonez

Jeffco Title I Schools on School Improvement SCHOOL NAMEPRINCIPALSCHOOL ADDRESS Stevens PK Heather Stewart 4001 Reed Street Wheat Ridge Wheat Ridge Warren Blair 7101 West 38th Avenue Wheat Ridge Jefferson HS JoAnn Euler Assistant Principal 2305 Pierce Street Edgewater 80214

Eligible Students for Supplemental Educational Services We have identified1441 students. Assurances: How will WE be sure that all students that apply receive services?

Jeffco District Family Calendar

TUTORING DATES TO REMEMBER November 25-29: No school December 23-January 7: No school TCAP: February : 3 rd Grade Reading TCAP: March March 24 – March 31: No school May 28: Last day of school

Barb Ruley Jeffco Purchasing Agent Selection Process

SES Selection Process Jeffco received CDE’s 2013/2014 approved provider list (approx. 37) and selection process guidelines. Jeffco notified providers of our intent to limit the number of providers and to request brochures and brief portfolios (approx. 22 responded). Jeffco requested parent participation in the selection process by notifying families at the affected schools. Jeffco contacted parents of past SES tutored students to participate in the selection process. Principal or Assistant Principal from each school were on the selection committee. Committee reviewed the complete 2013/2014 provider list, then reviewed CDE and Jeffco test data, along with the brochures and portfolio sheet from 22 SES providers. Five providers were selected and notified the week of August 12 th. Providers hand delivered their completed agreement, required insurance and signed criminal background checks today (August 19 th ).

Selina Ramos SEP and SSR Questions

Student Identification and Enrollment Process Flow Chart & Title I Forms/ Documents Providers’ Checklist SES Parent Survey

Forms Provider Selection Form - PSFPSF Student Identification and Enrollment Process Data Flow 1. Families receive Provider Selection Forms (PSF’s) from Schools. Student Enrollment Plan – SEPSEP Student Service Record - SSRSSR 2. Families turn in filled out PSFs to Title I office. 3. Student qualifies and is assigned to chosen provider NO Family is informed YE S 4. Title I Data Dept. sends SSR to Provider 5. Provider requests password and reviews SSR. 6. Provider agrees by requesting SEPs via confirmation e- mail to Title I Data. NO Title I staff reassigns student to different provider YE S 7. Provider receives SEP forms, completes them, obtains signatures and submits them to Title I Data Dept. within two weeks or by October 30 th 2013 whichever comes first 7. Provider receives SEP forms, completes them, obtains signatures and submits them to Title I Data Dept. within two weeks or by October 30 th 2013 whichever comes first 8. Title I Data Dept receives SEPs, updates student’s records and informs Title I Financial Secretary 9. Provider turns in the SSR spreadsheet with all the students’ performance information up to 15 days after services are complete or before March 31, Title I Data Dept receives SSR for assessment review. 11. Records filed Jeffco Schools Title I Tutoring Provider

SUPPLEMENTAL EDUCATIONAL SERVICES PROVIDER SERVICE PROCESS CHECKLIST Chronological Checklist: Receive Student Service Records (SSR) spreadsheet.SSR Request SSR password. ( All student information must be password protected) Review and approve SSR student list. (If unable to provide services to students, inform Jeffco Title I Data Department via ASAP so students may be reassigned.) Request Student Enrollment Plans (SEP).SEP Ensure that all SEP’s are completed, signed and dated by parents and provider. Send SEP’s to Jeffco Title I Data Department within two weeks of start date for tutoring services or by October 30 th (via as PDF document to Selina Ramos) Inform Jeffco Title I Data Department of dropouts within two weeks of incident. Send SSR via to Jeffco Title I Data Department within two weeks of last session or before March 31, 2014 Receive SSR confirmation from Jeffco Title I Data Department. FINAL Deadline to submit all completed SSR’s is Monday, March 31, Chronological Checklist: Receive Student Service Records (SSR) spreadsheet.SSR Request SSR password. ( All student information must be password protected) Review and approve SSR student list. (If unable to provide services to students, inform Jeffco Title I Data Department via ASAP so students may be reassigned.) Request Student Enrollment Plans (SEP).SEP Ensure that all SEP’s are completed, signed and dated by parents and provider. Send SEP’s to Jeffco Title I Data Department within two weeks of start date for tutoring services or by October 30 th (via as PDF document to Selina Ramos) Inform Jeffco Title I Data Department of dropouts within two weeks of incident. Send SSR via to Jeffco Title I Data Department within two weeks of last session or before March 31, 2014 Receive SSR confirmation from Jeffco Title I Data Department. FINAL Deadline to submit all completed SSR’s is Monday, March 31, 2014.

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Linda Wright Invoicing & Questions 1829 Denver West Dr., Bldg. 27 Golden, Colorado

 Mail an ORIGINAL invoice on company letterhead with the following information: Invoice date “Remit to” address Dates of Service Description of Service (location of tutoring, number of hours, etc.) Total amount to be reimbursed

Assessment Charges Jeffco can reimburse providers for pre and post- assessment hours providing these hours are within the hours contracted with CDE and providing they do not exceed Jeffco’s per pupil allocation.

In addition to the invoice, we are requiring that you attach the OMNI District Billing Report each month as evidence of the students that you provide services to. To recap, please submit an original invoice and the OMNI District Billing Report monthly to the Title I Office.

Monthly billing to Jeffco office BY: 15 th of every month Jeffco’s payment terms are net 30. PLEASE: Do not invoices Send only originals

FINAL INVOICES DUE TO THE TITLE I OFFICE BY: April 18 th, 2014 NO EXCEPTIONS

CODE OF ETHICS /ti_ses_code.pdf /ti_ses_code.pdf